Objectives and desired results

1) General objective

To provide senior analytical and coordination support to the selection bodies and their secretariats, thereby contributing to efficient, transparent and well-reasoned selection procedures and to a judiciary reinforced on the basis of merit-based selection, in accordance with Ukrainian legislation and relevant European and international standards.

2) Specific objectives

•  Coordinate the work of the Secretariat of the selection body, including weekly working meetings and responses to requests from its members.

•  Coordinate the preparation of draft requests to relevant Ukrainian institutions and the processing of their responses, to obtain the data necessary for the integrity assessment of candidates.

•  Coordinate the preparation of draft questions to candidates and the analysis of their answers, and oversee the preparation of candidate background dossiers.

•  Coordinate the preparation of draft correspondence with nominating authorities and the preparation of public meetings of the selection body.

•  Verify draft background checks, draft questions to candidates, draft requests to state authorities and other draft materials prepared by legal analysts.

•  Proofread draft protocols, minutes, decisions and procedural documents of the selection body.

•  Provide expert advice and other legal assistance on the operation of the selection body, including the integrity check of candidates.

3) Anticipated results

•  The Secretariat of the selection body works in a coordinated way, and requests from its members are answered on time.

•  Data necessary for the integrity assessment of candidates is received from state institutions in a timely manner.

•  Candidate dossiers, draft questions to candidates and draft provisional views are complete, accurate and well-reasoned.

•  Communication with nominating authorities is professional, transparent and timely.

•  Public meetings of the selection body are well prepared and properly recorded.

•  Materials prepared by legal analysts are verified and meet consistent quality standards.

•  Draft protocols, minutes, decisions and procedural documents are accurate and legally sound.

Description of the assignment

1) Planned activities

Senior Analysts shall work under the overall supervision of the Key Expert on Justice Reform and Pillar 1 Lead and under the day-to-day guidance of the Head of the Secretariat of the relevant selection body, and in close coordination with other Project experts. The Senior Analyst may be assigned to one or more selection bodies.

The Senior Analyst shall provide the following services:

A. Coordination of the Secretariat of the selection body

•  Organize and facilitate weekly working meetings of the selection body, including the preparation of draft agendas and coordination of preparatory inputs.

•  Respond to and coordinate requests from members of the selection body, ensuring timely delivery of the required information, documents, analysis and administrative support.

•  Coordinate the preparation of draft official requests to relevant Ukrainian institutions (e.g. NACP, NABU, SBI, National Police) and the processing of their responses, facilitating access to data necessary for the integrity assessment of candidates.

•  Coordinate the preparation of draft questions to candidates and the analysis of their answers, as a basis for the draft provisional view on the candidate concerned, for consideration by the selection body.

•  Oversee the Secretariat's preparation of candidate background dossiers, including the collection, translation, systematisation and formatting of relevant materials for the deliberations of the selection body.

•  Coordinate the preparation of draft correspondence with nominating authorities and support a professional, transparent and timely exchange of information throughout the assessment process.

•  Coordinate the preparation of public meetings of the selection body, including draft agendas, content, logistical arrangements and draft minutes.

B. Verification of information and materials prepared within the Secretariat

•  Analyze and verify draft background checks prepared by legal analysts, at the request of the Head of the Secretariat and the Project permanent team.

•  Review and amend draft written questions to candidates prepared by legal analysts.

•  Review and amend draft requests to state authorities for information on candidates.

•  Proofread draft protocols, minutes and decisions of the selection body.

•  Proofread draft procedural documents in court cases involving the selection body.

C. Expert advice and legal assistance

•  Provide expert advice on the operation of the selection body, including the integrity check of candidates.

•  Provide guidance to legal analysts on methodology, quality standards and deadlines.

•  Provide other legal assistance at the request of the Head of the Secretariat or the Project permanent team.

D. Meetings and other tasks

•  Participate in working meetings of the selection body and its Secretariat (no less than 3 meetings).

•  Contribute expert inputs to Project reports, presentations and other outputs.

•  Comply with all applicable confidentiality, data-protection, security, ethics and conflict-of-interest requirements.

•  Perform other related tasks reasonably requested by the Project within the scope of the assignment.

2) Anticipated deliverables

3) Consultation

The Senior Analyst shall work under the overall supervision of the Key Expert on Justice Reform and Pillar 1 Lead and under the day-to-day guidance of the Head of the Secretariat of the relevant selection body.

The Senior Analyst shall maintain regular communication with the Head of the Secretariat and the designated Project experts concerning the allocation of tasks within the Secretariat; deadlines set by the selection procedure; requests from members of the selection body; draft correspondence with state institutions and nominating authorities; the verification of draft materials prepared by legal analysts; the submission of reports; and any circumstances that may affect the quality, timeliness or impartiality of the assignment.

The Senior Analyst shall promptly communicate any potential conflict of interest, including any professional or personal relationship with a candidate, any confidentiality concern or any other circumstance that may affect the performance of the assignment.

4) Implementation period

Start date: January 2027

End date: June 2030

Effective duration of the assignment: 42 months

5) Place of performance

The assignment shall primarily be performed on a home-based basis. Work at the premises of the selection bodies or the Project in Kyiv, as well as travel to and within Ukraine, may be required upon formal request by Expertise France and subject to applicable security and contractual arrangements.

Participation in meetings, consultations and other Project activities may take place in person or online, subject to prior agreement with the Program Key Expert.