Expertise France is recruiting a Grants Specialist for this project.

The Grants Specialist is responsible for ensuring the effective coordination, compliance, and quality assurance of the project’s grants management processes. The incumbent plays a key role in supporting the grants team in the planning, implementation, monitoring, and closure of partner grants. The role ensures that donor and Expertise France requirements are met and that all administrative, financial, and narrative aspects of partner grants are managed in a timely and compliant manner.

This is a non-managerial role. The Grants Specialist reports directly to the Deputy Project Director and works closely with the Grants & Partnership Officers and the Grants Finance Assistants, the project team based in Jerusalem, and Expertise France headquarters in Paris.

Key Responsibilities:

1. Grants Management Support

·       Support the preparation, launch, and follow-up of calls for proposals or tenders in collaboration with the Deputy Project Director, project team, and headquarters.

·       Review and finalize grant documents (agreements, budgets, logframes, annexes) in collaboration with the grants team and relevant departments.

·       Provide technical backstopping to the grants team in supporting NGO partners with workplans, procurement plans, financial forecasting, reporting, and overall compliance requirements.

·       Contribute to due diligence checks, risk assessments, and compliance reviews of partner NGOs.

·       Provide input to improving policies, tools, and templates related to grant management.

2. Monitoring & Compliance

·       Monitor and support the use of grants management tools (budget versus actuals, cashflow forecasts, activity trackers, etc.) with the finance and grants teams.

·       Ensure that all grant agreements are implemented in compliance with EF procedures, donor regulations, and financial accountability standards.

·       Support the review and consolidation of NGO partners’ narrative and financial reports.

·       With the grants team, monitor the technical, organizational, and financial implementation of partner grants to assess risks and proactively identify mitigations.

·       Contribute to preparations for audits and external evaluations, ensuring required documents are up-to-date and organized.

·       Assist in identifying partner capacity gaps, in particular in areas related to compliance, and support the design and implementation of capacity-building activities in coordination with the project staff.

·       With the project team, document lessons learned, good practices, and success stories to inform project learning and donor reporting.

3. Coordination & Documentation

·        Support the Deputy Project Director in ensuring alignment between grants strategy, project objectives, and donor expectations

·       Represent Expertise France’s grants component in relevant coordination fora, including donor and partner meetings, ensuring alignment and complementarity with EU, UN, and other implementing partners’ activities, when necesssary

·       Maintain a comprehensive database to track the implementation of all grants, performance indicators

·       Maintain a filing system of all grant agreements, reports, and other documentation related to grants.

·       Coordinate with other technical leads (MHPSS, PSS, Media, etc.) to ensure grants are not only compliant but also technically sound.

·       Ensure to cross-cutting objectives (gender, conflict sensitivity, environmental and ethical standards)

·       Ensure smooth coordination between grants team members and other Jerusalem or Paris-based units for all grants-related processes.

·       Liaise with headquarters and other departments to ensure donor compliance and alignment with Expertise France procedures.

·       Draft periodic internal updates on progress, achievements, and planned activities in collaboration with the grants team and contribute to the preparation of internal and donor reports, ensuring timely and accurate submission.

·       Support the preparation of donor reports, fact sheets, and communication materials related to sub-grant achievements.

4.    Overall Project Support

·       Participate in internal project meetings to share updates on grants implementation, challenges, and lessons learned.

·       Support the organization of project-led events, visits, workshops, and training sessions, ensuring smooth logistical arrangements and active partner participation.

·       Contribute to strategic representation missions, workshops, and external evaluations, providing inputs on the grants portfolio, challenges, and best practices.

·       Carry out additional tasks as required to support efficient day-to-day project operations.