a.    General objective of the mission

The EF Team Leader will coordinate the S04 and SO5 Outputs of the project that are under the responsibility of EF. S/he will be under the line management of Expertise France Head of Global Threats unit (or anyone designated by him/her). S/he will report to both EF and the EU delegation in Tanzania. S/he will:
•    Oversee and coordinate DEEP activities under EF's responsibility (SO4 and S05);
•    Oversee the work of the EF DEEP Team (EFDT): FPO, Cybersecurity Expert, eGovernment Experts and short-term experts; The TL will be the line manager of the EFDT;
•    Ensure monitoring and timely reporting on DEEP activities and results under EF's responsibility;
•    Ensure a good coordination within the EFDT and a smooth communication with the partners (GIZ and ESTDEV) teams within the PMU;
•    Establish and maintain a strong collaborative relationship with the donor (EUD to Tanzania) and the beneficiaries (EAC Secretariat and Partner States);
•    Coordinate visibility actions, and liaise at regular intervals with the other EU-funded projects in the EAC Partner States to ensure coherence of action as well as with other donors;
•    Provide updated information on the implementation of the project to EF HQ;
•    Ensure the project’ compliance with the EC requirements, notably with regards to reporting, audit, procurement and visibility, and with EF internal procedures. 

b.    Description of the task to be assigned 
Key Responsibilities (non-exhaustive list, subject to changes):
Definition of intervention strategy
•    Support the two key EF Experts (eGovernment and Cybersecurity) with the elaboration of a project strategy;
•    Contribute to the development/update of the project logical framework, when applicable;
•    Ensure that indicators of performance set in the logical framework are monitored and updated;
•    Develop and update of the work plan and ensure that it is consistent with the project strategy;
•    Design, develop, steer and adjust, when necessary, activities under EF’s responsibilities; 
•    Ensure that activities are in line with the global project strategy and results to achieve.
•    Ensure regular high-quality reporting on project activities. 
Technical Coordination and support to the implementation of activities under EF’s responsibility to ensure the global coherence of the project 
•    Ensure overall planning of the Outputs under EF’s responsibility;
•    Plan budgeting and coordination of activities with experts, with the support of EF teams in Kigali and HQ;
•    Contribute to identifying and mobilizing expertise and build a database of short-term experts and contacts.
•    Ensure information flows between the EFDT and the PMU;
•    Support the EF Key Experts on regular alignment and information sharing with the other team leaders and experts to identify synergies and avoid overlaps;
•    Draft the Terms of reference (ToRs) with the key experts and involve short-term experts where appropriate and in coordination with Expertise France HQ;
•    Supervise the submission of ToRs related to short-term expertise needs according to the timeline the project work plan;
•    Ensure the role of focal point in terms of reporting at the level of the DEEP project team on the field (collect and consolidate information sent by the experts, ensure the timely delivery of reports, systematically review reports in coordination with the EF key experts); 
•    Ensure that EF, GIZ and ESTDEV teams are well informed by maintaining regular monitoring of project activities and news (weekly/monthly status updates, etc.), keeping a close eye on critical issues that could affect the project's proper execution;
•    Ensure that logistic needs are met and the organization of activities goes smoothly; 
•    Participate in consultations and working groups with beneficiaries and partners;
•    Ensure quality control and appropriate implementation of the activities under EF responsibility.
Go-between between the DEEP project and EF (Country Direction in Kigali and HQ)
•    Ensure adequate level of information of EF HQ and that it is informed on any critical issue that may jeopardize the project;
•    Ensure periodic follow-up through regular team meetings (minutes will be sent to EF HQ) and individual meetings when needed;
•    Ensure that all relevant documents are saved on a dedicated EF shared folders, and that channels of communication and information sharing, amongst experts on one side, and between experts and HQ on the other, are efficient.
Management of the EF DEEP Team in Arusha and Kigali
•    Supervise and coordinate work of the EFDT including short term experts;
•    Manage the EFDT on a daily basis, organize teamwork, provide clear tasking and follow-up on tasks distribution within the team;
•    Establish a channel of communication and coordination with the FPO in Kigali to make sure that the activities to be executed get the necessary support for administrative, financial, logistic, security, and communication aspects.
Project’s and EF’s representation towards the EU, technical and financial partners and other key stakeholders
•    Establish regular and fluid circulation of information on activities, with the EU Delegations and French embassies in the EAC, and any other relevant key stakeholders;
•    Network with relevant stakeholders in the Partner States and maintain a closed working relationship with involved administrations, and relevant regional and international organisations; 
•    Contribute to the organisation and participate of the technical, coordination and steering committee meetings.
Follow-up of administrative, financial, logistics, security and communication aspects of the project
•    Ensure that the EF administrative and financial rules, with the orientation and advice of the Kigali-based CFT, are followed by the project team;
•    Supervise all logistical, financial and administrative aspects related to activities with the collaboration of the FPO;
•    Prepare and maintain the project management tool (including work plan, indicators and risks) up to date with support and inputs from team members;
•    Coordinate the preparation of annual narrative reports and providing final inputs for submission to Expertise France HQ;
•    Consolidate the project progress report, prior to submission to Expertise France HQ;
•    Follow the EF security plan and ensure that all experts act in conformity with security rules;
•    Ensure that the administrative and financial rules set by EF are followed by the team;
•    Ensure that EF processes (including procurement) are met and properly documented (contracts, invoices….);
•    Plan and incur expenses related to the implementation of activities;
•    Ensure that the EU visibility requirements are met;
•    Coordinate the closure activities after the end of the implementation period.
Cross-cutting missions:
•    Collect, compile, and present data as required on project activities for the project monitoring system;
•    Support the MEAL responsible for pursuing monitoring and evaluation efforts related to outcomes and outputs under EF responsibilities;
•    Support visibility of Expertise France and Team Europe activities in the region; 
•    Ensure that Expertise France is informed on any critical issues that may jeopardize the project;
•    Contribute to contractual, administrative, and financial management of the outcomes and outputs under EF responsibilities.
Any other task requested by Expertise France
c.    Deliverables:
The Team leader is responsible for ensuring the good delivery of the EF outputs and for the production of the final outputs with the support of the Field Project Manager 
In addition, the Team Leader shall submit:
1.    Inputs for the Terms of reference for the mobilization of short-term experts of the outputs under EF responsibility;
2.    Inputs for the Narrative and Final Reports;
3.    Ad-hoc meetings documentation and reports subject to adjustment at the end of the project.
All deliverables shall be submitted using the templates provided by Expertise France.

Deliverables (indicative and non-exhaustive list)
•    ToRs and concept notes
•    Mission reports
•    Project narrative reports (progress and final)
•    Project planning and Financial management tools
•    Project monitoring reports
•    Inputs for press releases, webpages and social media accounts (Twitter, Facebook), brochures, factsheets…
•    Monthly expert report of activities (with a monthly timesheet)

Additional deliverables may be requested and will be specified according to the specific needs of the project.

Validation of the deliverables submitted by the EF Team Leader will depend on their compliance with the requirements of the European Union and Expertise France.