The administration, finance and logistic assistant will support both the logistic manager and the administration and finance manager in all their tasks. The position is to be filled in Tripoli, Libya, with potential travels in Tunis and abroad. In compliance with internal procedures, he/she supports the implementation of activities and works with a direct link with the support services in Tunis.

Main Tasks:

1. Logistics

-          Support with the field security officer on the organization of expert missions on an international scale: logistics management and organization on an operational, health and security level;

-          Support on the logistical organization of workshops, training, events linked to Libya with beneficiary and partner institutions: logistical management and organization on an operational, health and security level;

-          Support for the organization of study visits to Europe, Africa and the Middle East: supervision of visa files, coordination with consular services, assistance to beneficiaries and partners, management and logistical organization on an operational, health and security level;

-          Support for the Libyan providers management: supplier research, price negotiation, sourcing of services linked to operations in Libya, purchasing, management of the required documentation, etc.;

-          Support for the management of EF office in Libya: office supplies purchases, ensure maintenance of the office

2. Administration and finance

 Treasury management

-          Coordination with the various PSU (unit of projects support, based in Tunis) services:

o   Legal and purchasing department and in relation with services purchased in Libya: support for tender files and management of the analysis and contracting of contracts,

o   Financial department: in relation with procurement services in Tunisia, support for verification of invoices communicated to the Finance department and monitoring of service provider payments,

o   Cash management: ensure local payments from the petty cash box

o   Preparing monthly the accounting pack

o   Preparing HR documents: leave follow-up, link with insurance,

o   Under the PSU supervision, liaise with the bank

Administrative follow-up and archiving:

-          Support for the management of administrative files for international (expatriate) and Libyan employees: preparation of visa files and passport applications with the French Embassy in Libya;

-          Support for monitoring the archiving of all documents related to EF Libya portfolio of projects, in particular financial and legal administrative documentation;