Postuler

Réf.
2026/CE/16302

Type d'offre
Experts

Type de contrat
Contrat de prestation de services

Date limite de candidature
26/10/2026 23:55

Durée de la mission
Long terme

Durée
260 man-days and 300 man-days

Description de la mission

Description of the assignment

Scope of services under the present assignment:

1. Project engineering and design support

·        Support Expertise France in the preparation of the terms of reference and technical task for design services, and in the selection and contracting of the design company.

·        Review design documentation at each stage against applicable Ukrainian standards, the medical task, training requirements and the approved budget, and coordinate comments with the design company.

·        Review and/or support the development of bills of quantities and cost estimates in line with Ukrainian cost-determination rules, and prepare technical tender documentation for works and equipment.

·        Support the approval path, including expert review, technical conditions and construction permit or start notification, as applicable.

2. Construction phase implementation, coordination and supervision

·        Provide continuous support during mobilisation and execution of works.

·        Monitor implementation progress against the approved schedule; identify risks, delays and deviations; propose corrective actions and follow up on their implementation.

·        Review contractors’ execution documents, shop drawings, method statements, material submittals, samples, mock-ups and other technical submissions.

·        Carry out regular site inspections and technical supervision to verify compliance with approved designs, specifications, workmanship standards, HSE requirements, environmental and social obligations and the medical task.

·        Review interim valuations, payment certificates, variation requests, quantity updates and other contract administration documents.

·        Organise and document site meetings and technical coordination meetings, including minutes, decision logs and action trackers.

·        Monitor underground works (excavation, structural elements, waterproofing, ventilation, fire safety and protection requirements) in line with approved designs and applicable Ukrainian regulations.

·        For modular construction, follow production, delivery, foundation preparation, assembly and connection to utilities, and verify conformity of the modules with approved designs and specifications.

·        Ensure implementation of the ESMP mitigation measures and compliance with applicable environmental and social standards, including ILO conventions ratified by Ukraine.

3. Furniture and equipment planning, procurement support and installation follow-up

·        Verify compatibility of the selected items by the Health program team with architectural, structural and MEP constraints, accessibility and operational workflows.

·        Support the preparation of technical specifications, layouts and bills of quantities for furniture and equipment packages, and follow up their delivery and installation.

4. Commissioning, acceptance and handover

·        Provide support during the testing, commissioning, provisional acceptance and final acceptance of the works and installed items.

·        Verify testing and commissioning of the building systems of underground and modular facilities (ventilation, power, water, fire safety and others) before acceptance.

·        Review provisional acceptance records, punch lists / defect lists, deadlines for corrective actions and final acceptance certificates.

·        Verify as-built documentation, operation and maintenance manuals, warranties, guarantees, insurance certificates and any legal/technical documentation required for handover.

·        Support the transfer of the completed works, furniture and equipment to the beneficiary.

5. End of mission

·        Prepare a final narrative and technical report summarising activities performed, works progress and completion status, key issues, financial follow-up, procurement support provided, installed furniture/equipment and recommendations for follow-up.

6. Deliverables and indicative timeline

Assignment/Task

Deliverables including but not limited to

Indicative timeline

Task 1: Project engineering

·      Terms of reference and technical task for the design company, and support to its selection and contracting (tender documents, evaluation of offers, draft design services contract)

·      Review of existing documentation and site data: technical condition survey, topographic and engineering-geological surveys, utilities, ownership and permitting status; suitability of the site for underground and modular solutions

·      Design review notes at each stage (project / working documentation) against applicable Ukrainian building standards, fire-safety, sanitary, accessibility, healthcare, underground and modular facilities and energy-efficiency requirements, the medical task and the approved budget

·      Coordination of the design process: kick-off and progress meetings, minutes and action tracker, consolidation of comments from the Health Program team and beneficiaries

·      Support to the approval path: expert review of design documentation where required, technical conditions from utility providers, building permit / construction start notification, in line with the applicable martial-law simplified procedures

·      Verified Bills of Quantities and cost estimate documentation in line with Ukrainian cost-determination rules, with an independent cost cross-check against market prices and the available budget, in a format usable under Expertise France / AFD procurement rules

·      Tender documentation package for works and equipment (technical specifications, drawings list, BoQs, HSE and environmental/social requirements) and support to the tender process (technical clarifications, evaluation of bids, recommendation report)

·      Design review summary report and construction-readiness checklist (approved design, permits, BoQs, budget, schedule, risks) as the basis for the start of Task 2

 

Task 2: Construction phase implementation

·      Inception/mobilisation note (reporting formats and periodicity, communication and site coordination arrangements, HSE and ESMP requirements)

·      Review of the contractors’ baseline programme and updated schedules, with delay and risk analysis

·      Site visit reports with photographic records and non-conformity notices

·      Weekly/bi-weekly/monthly progress reports (as agreed)

·      Minutes of meetings, decision logs and action trackers

·      Technical review notes on submittals, shop drawings, method statements, materials, samples and mock-ups

·      Quality control records: verification of hidden works acts, test results and inspection reports

·      Underground works monitoring reports (structural, waterproofing, ventilation and fire-safety aspects)

·      Modular construction monitoring reports: production/factory inspections, delivery, foundation preparation, assembly and utility connections

·      Reviews of interim valuations, payment certificates and acts of completed works, with verification of quantities against the BoQs

·      Assessment notes on variation orders, claims and amendments, including cost and time impact

·      HSE, environmental and social (ESMP) compliance monitoring reports

·      Furniture and equipment: compatibility review notes with architectural, structural and MEP constraints, and delivery and installation follow-up reports

·      Non-conformity and corrective action log, risk register and alerts on critical issues, with budget and cost-to-complete tracking

 

Task 3. Acceptance, handover and close-out

·      Review of testing and commissioning plans and commissioning reports for building systems of underground and modular facilities (ventilation, power, water, fire safety and others)

·      Provisional acceptance report and defect list (punch list) with deadlines for corrective actions

·      Follow-up and re-inspection reports on the rectification of defects

·      Final acceptance certificate support package, including documentation required by Ukrainian procedures for commissioning of the facilities

·      Review of as-built documents, O&M manuals, warranties, guarantees and insurance certificates

·      Verification report on installed furniture and medical/non-medical equipment, including inventories and commissioning records

·      Handover protocols and acts for the transfer of works, furniture and equipment to the beneficiaries, including orientation of beneficiary staff on operation and maintenance

·      Review of the final account and financial reconciliation of the works contracts

·      Final mission report (including lessons learned and recommendations for follow-up) and handover support note

 

7. Reporting

The consultant shall report to the designated focal point of Expertise France.

The consultant shall submit deliverables in Ukrainian and/or English, as agreed with Expertise France for each deliverable. Meeting minutes and regular progress reports shall be submitted in a format and periodicity agreed at contract start.

The consultant shall promptly flag to Expertise France any critical issue affecting scope, quality, budget, timeline, safety, compliance or operational continuity of the training and healthcare facilities.

A final report shall be submitted at the end of the assignment together with the final delivery protocol and the complete close-out package.

Payments will be processed based on the signed Acts of Acceptance of Services. Each Act must be supported by the respective periodic progress reports and deliverables, confirming the scope of work performed during the billing period.

 

Place, duration and terms of performance

1)     Type of contract: Fixed Term (Service Contract)

2)     Number of Experts: 2

3)     Assignment duration:

Expert 1 – up to 260 man-days;

Expert 2 – up to 300 man-days.

4)     Desired start date: 09/11/2026.

5)     Location: Ukraine.

6)     Application deadline: 26/10/2026.

 

The assignment is expected to be implemented from November 2026 (with potential extension) in accordance with the agreed tasks and the progress of design, procurement, construction, installation and acceptance activities. The timeline may be adjusted by Expertise France depending on operational needs, procurement milestones and works progress.

Description du projet ou contexte

Context and justification of the need

 

Expertise France is the French International Technical Cooperation Agency, with the status of public institution under the joint supervision of the Ministry of Europe and Foreign Affairs and the Ministries of Economics, Finance and Industrial and Digital Sovereignty. It is the second largest technical cooperation agency in Europe. Expertise France designs and implements projects that strengthen public policies over the long term in developing and emerging countries. As the French public agency for international technical cooperation, Expertise France operates in more than 100 countries, implementing more than 400 projects. The agency works in close collaboration with French public institutions, as well as with the European Union, to respond to the needs of partner countries that wish to improve public policies that tackle these challenges. In Ukraine the Agency has been regularly present since 2006 through series of technical assistance projects.

 

Expertise France in Ukraine

 

The MEAE has financed in 2023 Expertise France with an envelope of €14.5 million to position French technical cooperation and respond to Ukraine’s short, medium and long-term needs. This facility, entitled mAIDan Ukraine, finances and co-finances technical assistance projects to support Ukrainian authorities in preparing for reconstruction and the European accession process.

 

The ongoing other projects in Ukraine include: the EU-funded Project Pravo-Justice which promotes greater rule of law in Ukraine, in line with European standards and comparative practices; the “Stiykist” (resilience) project aims to contribute to social transformation and resilience in Ukraine by strengthening the capacities of national, regional and local institutions in the field of vocational training and social services, with a particular focus on the social inclusion of the most vulnerable; the Technical Support of the State Audit Service project which aims to mobilize French and national technical expertise to help bringing Ukrainian legislation into line with the acquis Communautaire, particularly in terms of protecting the EU’s financial interests and supporting the SAS in its role of inspecting and monitoring the use of reconstruction funds.

 

Expertise France’s Health Programme

The REHAB project, funded by the French Development Agency (l’AFD) for €5 million over 24 months, from 2025 to 2026 aims overall supporting Ukraine in maintaining and strengthening its healthcare system to address the consequences of the conflict on the physical and mental health of Ukrainians. Activities are designed around enhancing mental health services and infrastructure; strengthening physical rehabilitation efforts and infrastructure, including training facilities and underground medical facilities, while also emphasizing broader capacity-building initiatives across Ukraine with national and international partners; and identifying and conducting feasibility studies to prepare for concessional loan opportunities.

 

General context related to the assignment

As part of the Expertise France activities within the Health Program, training facilities and underground medical facilities, including modular construction solutions, are being created and/or renovated to expand training and healthcare capacity.

 

The Engineer-consultant will support Expertise France for design and construction, covering the creation and/or rehabilitation of infrastructure, including training facilities and underground medical facilities delivered through conventional and/or modular construction.

 

The Engineer-consultant’s mission is to support the coordination and monitoring of the construction activities with technical inputs covering design review, supervision of the execution processes during the implementation of construction works and including support in local coordination between stakeholders and regular site-visits, support in the monitoring of the technical oversight, administrative follow-up, preparation of minutes and reports.

·        Review and validate technical submittals, shop drawings, method statements, materials, samples, technical solutions and requests for approval submitted by contractors and suppliers;

·        Support Expertise France in contract administration, including review of work schedules, payment certificates, variation orders, claims, amendments, quantities, handover documentation and acceptance procedures;

 

Objectives and desired results

 

The overall objective of the assignment is to provide technical, operational and coordination support to Expertise France, as delegated contracting authority, for the effective implementation of rehabilitation and construction activities in the identified training facilities and underground medical facilities (including modular construction), together with the associated procurement and installation of furniture and equipment.

 

The specific objectives of the mission are to:

·        support Expertise France in project engineering, including the preparation of terms of reference for design services, review of design documentation, bills of quantities and cost estimates, and tender documentation for works and equipment;

·        ensure that construction, rehabilitation and modular assembly activities are implemented in accordance with approved designs, specifications, budget, timeline and applicable technical, environmental and social requirements, alert the Health Program focal point of any deviation and propose mitigation measures.

·        provide continuous coordination and supervision during the implementation phase, including technical oversight (monitoring of quality, quantities, progress, sequencing, health and safety, and compliance with approved designs, specifications, building standards, environmental and social requirements, and the medical task);

·        Review and validate technical submittals, shop drawings, method statements, materials, samples, technical solutions and requests for approval submitted by contractors and suppliers;

·        support Expertise France in the installation of furniture, medical and non-medical equipment required for the operation of the centers and facilities;

·        participate in site meetings, technical coordination meetings and progress reviews; prepare agendas, minutes of meetings, action trackers, technical notes and periodic progress reports;

·        ensure proper reporting, meeting documentation, acceptance procedures and handover of completed works and installed items to the beneficiaries.

·        support Expertise France in contract administration, including review of work schedules, payment certificates, variation orders, claims, amendments, quantities, handover documentation and acceptance procedures;

Profil souhaité

Required qualification/technical skills

·        University degree in civil engineering, architecture, construction management or a related field;

·        At least 5 years of proven experience in the design, implementation, supervision or project management of building rehabilitation and/or construction projects, including training facilities, underground protected facilities and/or modular construction;

·        Previous experience with health infrastructure projects and understanding of hospital/medical facility constraints is a strong asset;

·        Previous experience with modular or prefabricated construction is a strong asset;

·        Demonstrated experience in construction-phase coordination, technical supervision, review of contractors’ submissions, and contract administration;

·        Experience in procurement support for furniture, medical equipment and/or fit-out packages, including measurements, technical specifications and layout coordination, is a strong asset;

·        Knowledge of Ukrainian construction regulations, permitting and acceptance procedures, or ability to work effectively with local specialists on these topics;

·        Ability to prepare clear technical reports, minutes of meetings, analytical notes and correspondence in a timely manner;

·        Strong communication and coordination skills with public authorities, healthcare institutions, contractors, suppliers and project teams;

·        Good command of Microsoft Office and standard tools for reviewing drawings, schedules and quantities;

·        Fluency in Ukrainian. Working knowledge of English would be an asset;

Informations complémentaires

Eligibility, evaluation and selection criteria

The received proposals will be evaluated based on the specified criteria:

·        Technical Proposal – 60%

o   Portfolio (sample of the work) and its relevance to the current assignment – 35%

o   CV and qualification of the Expert – 25%

·        Financial Offer – 40%.

 

The Candidate shall submit:

·        CV

·        Cover Letter, which should Include Financial Proposal (Daily rate, EUR) and Portfolio;

 

The selected expert will be notified promptly after the evaluation process is completed.

Critères de sélection des candidatures

Le processus de sélection des candidats s'opérera selon le(s) critère(s) suivant(s) :

  • Formation/diplômes du candidat en lien avec la mission d’expertise

Date limite de candidature : 26/10/2026 23:55

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