Placed under the hierarchical responsibility of the project manager, the Administrative and Financial Manager will supervise the financial, contractual, accounting, and administrative aspects of the project. He / She will work daily with all the stakeholders involved in the project, whether at headquarters or in the field and will, among other things, be responsible for the good management of the local bank account. He / She will collaborate with the Support Department (in particular the Department of Financial Affairs and the Department of Legal Affairs), the on-site Project Manager as well as the Managers based in Paris, to harmonize practices and coordinate the administrative and financial management of the project,  He/she will have among other missions:

1 / Ensure the financial management of the project

·     Supervise the administrative, accounting, and financial management of the project for field expenses, in close collaboration and consultation with the headquarters of Expertise France in Paris (DAF);

·     Ensure the management and control of the local bank account;

·     Ensure the compliance of commitments, mandates, and payments at a local level;

·     Ensure the development of the procedures manual and its strict application within the project;

·     Supervise the implementation of dashboards and financial tools for the project (budget monitoring, cash flow monitoring, etc.);

·     Conduct procedural controls and random compliance checks throughout the project;

·     Prepare the monthly financial reporting for the head office and partners;

·     Participate in the preparation of donor/contractor reporting (Delegation of the European Union to the Republic of Mozambique) as well as the conduct of financial years of EF (forecasts, closings, audit) in collaboration with the coordinator and the head office;

2 / Support for the fiduciary management of project activities

·     Participate in the drafting of administrative and financial procedures manual;

·     Ensure fiduciary control of the activities of the project - a collection of expenditure receipts, control of compliance of costs with eligible expenditure, presentation of supporting documents to the auditor;

·     Contribute to capacity building of beneficiaries on accounting, financial and administrative aspects;

3 / Administrative and logistical management

·     Ensure the follow-up of local contracts as well as the administrative management of the personnel;

·     Work closely with the HR department and the project management team at headquarters;

·     Planning of purchases by EF procedures (choice of suppliers, negotiation of contracts, etc.);

·     Planning, control, and monitoring of equipment and furniture (inventory management, vehicle use, fuel, insurance, maintenance, etc.).

·       The AFM should also be able to support the capacity building of project beneficiaries in the preparation, implementation, management, and monitoring of grants.

·       Ensure the timesheet processing

•        In coordination with the project manager and with headquarters, the AFM ensures the logistical organization of missions related to the project (mission orders, plane tickets, per diem, visa) and specific events (steering committees, seminars, headquarters missions, etc.). He also ensures the preparation of participant files, management of service provider relationships (hotel, meals, translation services, etc.).