General description

The Project Manager (PM) will be in charge of the implementation and the supervision of the activities of ‘’Fish2Dev’’ project. The PM will be responsible and accountable for the timely and qualitative planning, reporting, monitoring/evaluation of the project’s activities in line with EF’s global mandate and objectives.

‘’Fish2Dev’’ project’s objective is to strengthen the resilience of the fishing sector in Yemen, leading to improved livelihoods of local communities, greater food security, and better post-crisis recovery prospects. Particularly, the project will address some of the challenges facing the sector’s business actors and their potential in reviving the sector’s value chain, therefore the resilience and development of the sector as a whole. This will be achieved through the following components:

1. enhancing artisanal fishing boats and providing fishers with the needed productive assets as well as strengthening the technical capacities of different value-chain actors
2. Implementation of rehabilitation works at Al-Mukalla central market, which aims at increasing and upgrading the market main infrastructure and improving the hygienic conditions within the market facilities.

The PM will be responsible for an efficient financial management for the project in compliance with EF’s model and donor regulations, in addition to full oversight of the HR and logistics arrangement in compliance with EF’s internal procedures and guidelines.

Reporting Lines

The PM will be reporting to Yemen desk officer as well as the Head of Stabilisation & Resilience unit at HQ level. He/she will work in close collaboration with EF support staff and other EF operational departments at headquarters levels.

Main Responsibilities & Tasks

Key responsibilities include:

Strategic Project development and management

• Plan, implement and monitor activities related to the project’s different components and ensure a smooth and effective closure of the project
• Guarantee an efficient financial management of the project, carry out budget monitoring on a regular basis in association with support staff and in compliance with EF model and donor regulations
• Oversee the roll-out of EF’ partners activities in accordance with grant agreements;
• Team management, monitor and advice field staff and partners in project delivery.
• Co-ordinate and work with relevant state-level government authorities, local government institutions, non-governmental organisations, community-based organisations and local communities in order to ensure the smooth execution of programme activities.
• Deliver quality project activities reporting, including the findings in terms of impact/changes at the level of beneficiaries achieved through the project.
• Deliver timely quality monthly, interim and final reporting of all programmatic updates and potential fundraising / project ideas and initiatives.
• Ensure the M&E system is in place.

Specific responsibilities include:

Project Management

• Ensure timely planning and implementation of the Project’s activities, ensuring that the project’s goals and objectives are accomplished within the prescribed project timeframe and the agreed funding parameters/budget
• Provide continuous ongoing oversight of the project cycle and identify need for adjustment and improvement of systems and processes to improve efficiency, optimise utilisation of resources and improve quality of deliverables.
• Work with finance, to ensure commitment of adequate resources from approved budgets to support project implementation, and ensure that budgets are spent in accordance with donor funding and donor regulations within the appropriate timeframe.
• Working with by the M&E team, oversee project monitoring and evaluation against overall goals, specific objectives and contracted deliverables.
• Maintain clear reporting and communication lines
• Verification on the targeting of beneficiaries as per the project document
• Permanent on-job coaching of teams to work on quality in delivery
• Ensure security assessment for teams’ daily movement and report incidents/concerns in a pro-active manner to the Head of Mission and Security Focal point

Team Management

• Provide strong leadership to the project, with oversight and management of field staff, M&E staff and any other expert or consultant working within the project’s framework.
• Manage a team of programme officers, M&E officer and Admin & Finance officer and maintain good and efficient work conditions in order to meet the project’s objectives.
• Conduct weekly and monthly meetings with the team to review the planning and discuss the main concerns to focus on for the upcoming period

Monitoring, Evaluation and Learning

• Implement planning, operational and budgetary monitoring tools to analyse (1) the real-time progress of activities, including cross-functional activities such as recruitment, reporting, management, etc.; (2) achievement of logical-framework indicators; and (3) budget expenditures and running balance.
• Develop and maintain a database of beneficiaries in order to collect and compile detailed information about organisations and individuals supported by the project.
• Provide general supervision and ensure the monitoring of project implementation with the partners.
• Continuously monitor and develop relevant accountability initiatives in the field as well as strengthen the effort to document the impact of EF activities.
• Support internal and external evaluations focusing on overall achievements of objectives, key recommendations for ensuring sustainability, lessons learned and ideas for future interventions.

Reporting

• Prepare ad hoc progress reporting for the donor and official required interim and final project reports: Prepare interim and final narrative reports for the donor in a timely and qualitative manner, looking into achievements against outcomes and output and reflect lessons learnt clearly into recommendations for future programming.
• Regular reporting to HQ focal point on project progress as required (monthly situation reports).
• Hold final responsibility for all support documents (means of verification) and general project documents
• Deliver regular communication products (including pictures) on the project to be used by EF communication department in different outlets