The key objective of this assignment is to provide operational, logistical, data collection and entry, and coordination support to the EU-FCCB National Component, particularly in facilitating data collection for FCBB government agency website development and update, organizing project-related events, liaising with stakeholders, documenting meetings and providing support to updating quarterly action plans. The Digitalisation Initiative Coordination (DIC) Officer will assist in ensuring accurate data collection and operational support and efficient communication between Expertise France international and national consultants, field missions, national agencies, and other key actors.

Under the supervision of EYWA Systems and overall guidance of the Technical Coordinator of the national component of the EU-FCCB Programme, the Officer will perform the following duties:

Maintain open lines of communication with the project and stakeholders to ensure smooth collaboration and timely completion of tasks.

·       Support data collection for FCCB agency website upgrade and development

-    Facilitate coordination and information gathering through meetings with key FCCB agencies to discuss and collect accurate and up-to-date content for their respective websites, under the guidance of the Communications team.

-     Monitor progress and report challenges by attending regular coordination meetings to provide progress updates, identify any challenges encountered, and recommend solutions to improve the information-gathering process.

-       Maintain stakeholder contact database by assisting in reviewing and updating the project’s stakeholder contact list, ensuring accurate and accessible communication channels across the FCCB agencies.

·       Support internal knowledge sharing and capitalisation of the digitalisation workstream

-          Contribute to keeping the digitalisation activity tracking up to date by gathering and consolidating information on websites, information systems, workshops, training sessions, in-kind donations and launch events across the FCCB agencies.

-          Prepare concise internal updates and briefs so that the wider EU-FCCB team remains informed of digitalisation milestones, such as website launches and progress on the National Carbon Registry, the Digital Environmental Permit System and the Forest Resource Information Management System.

-          Document achievements, lessons learned and challenges from the digitalisation workstream to feed programme reporting, capitalisation and visibility products.

-          Capture and organise participation data from digitalisation workshops and training sessions, including attendance and participant-days, to support monitoring, evaluation and reporting.

-          Support the preparation of capitalisation materials on the digitalisation activity, including short case studies and achievement summaries, for internal use and for sharing across the Programme.

-          Act as a liaison point between the digitalisation consulting firm (Eywa Systems), the national digitalisation experts and the EU-FCCB team, to consolidate updates and ensure information flows smoothly.

·       Liaise with reporting and stakeholder engagement

-          Support in facilitating effective communication and coordination between Expertise France and key national stakeholders, including government agencies, development partners, civil society organisations (CSOs), private sector actors, and other relevant parties, as needed.

-          Assist in organising bilateral and multilateral meetings, including scheduling appointments, preparing briefing materials, and tracking follow-up actions.

-          Maintain regular communication with stakeholders to support timely information sharing and ensure alignment of project activities with national priorities.

·       Assist with organising project-related events.

-          Support the planning and delivery of workshops, stakeholder consultations, technical working group sessions, and capacity-building events under the EU-FCCB Programme, particularly those related to the national component.

-          Coordinate logistical arrangements with the logistic and travels team.

-          Prepare and distribute event materials, including agendas, briefing notes, background documents, and presentations.

-          Provide on-site event support to ensure smooth facilitation, including registration, documentation, and liaising with service providers.

-          Accurately record discussions and produce detailed meeting minutes for submission to the supervisor.

·       Support the preparation presentations and reports

-          Attend key meetings, workshops, and stakeholder engagements to take comprehensive and accurate notes.

-          Draft and circulate clear and concise meeting minutes, summaries, and action points in a timely manner.

-          Maintain a well-organised system for storing project documentation, reports, and correspondence related to the national component.

-          Ensure all records and documents are correctly filed and accessible to relevant team members for reference and follow-up.

·       Attend project staff meetings and provide administrative support

-          Participate in regular project team meetings to remain informed of ongoing activities, priorities, and timelines.

-          Assist with scheduling internal meetings, drafting agendas, and monitoring follow-up actions to ensure timely implementation.

-          Support the operations team in coordinating logistics, including travel arrangements, accommodations, transportation, and security protocols, in accordance with Expertise France procedures.