Postuler

Réf.
2026/PPCARME/16023

Type d'offre
Experts

Type de contrat
Contrat de prestation de services

Date limite de candidature
27/08/2026 23:55

Durée de la mission
Court terme

Durée
60 days

Description de la mission

Objectives and desired results

1)        General objective

To support the State Audit Service of Ukraine in identifying practical options to strengthen a preventive, risk-based, timely and evidence-driven public procurement control model aligned with the EU acquis and relevant international good practices, thereby improving the targeting, consistency, legal robustness and practical impact of procurement monitoring and checks.

2)        Specific objectives

·      Asses the current legal, regulatory, institutional, methodological, operational and digital framework governing SAS procurement monitoring and procurement checks, including selected case, data and court-outcome analysis, and identify priority gaps and reform needs.

• Develop recommendations for an improved risk management framework, including transparent case-selection criteria, risk scoring, automatic risk indicators, appropriate use of auditor discretion and feedback mechanisms for regular indicator review.

• Propose practical measures to strengthen early and preventive intervention, documentation standards, quality assurance, evidence gathering, follow-up, judicial resilience and measurement of control impact.

• Strengthen the capacity of SAS staff to apply EU-aligned preventive and risk-based procurement control approaches and provide a sequenced implementation roadmap, which may inform the procurement-control and oversight elements of the Public Procurement Strategy 2027–2030.

3)        Anticipated results

• A developed diagnostic and gap assessment of the current procurement monitoring and procurement check model is available to SAS and Expertise France.

• A draft target model for preventive and risk-based public procurement control is proposed, with defined governance, workflows, decision criteria and links to digital tools.

• A streamlined methodological and regulatory-options package is developed, including recommendations on risk indicators, prioritisation, model SOP/tool outlines, selected decision trees or checklist models, quality-assurance arrangements and performance indicators.

• Relevant SAS staff have strengthened knowledge of EU practices and of the proposed tools through a validation and capacity-building session.

• A realistic, prioritised and sequenced implementation roadmap is agreed for consideration by SAS and the EU4PFM III project.

Description of the assignment

1)     Planned activities

The expert shall perform the following activities in close cooperation with Expertise France and the designated SAS counterparts:

1. Inception and desk review: Hold a kick-off meeting; confirm the scope, methodology, data needs and consultation plan; and review the relevant legislation, secondary regulations, SAS methodologies and internal instructions, the Roadmap and Action Plan for 2025–2027, the SIGMA functional review, stakeholder analyses, existing automatic risk indicators, available ProZorro/SAS data and relevant court practice.

2. Diagnostic assessment: Map the end-to-end processes for procurement monitoring and procurement checks, including risk identification, case selection, initiation, evidence collection, quality review, conclusions, corrective actions, referrals, litigation and follow-up. Consult SAS management and operational staff and, where agreed, relevant external stakeholders. Assess governance, staffing, coordination, data quality, timeliness, consistency and the use of auditor discretion.

3. Selected case, data and court-outcome review: Review agreed samples of procurement monitoring and procurement check cases, available data and relevant court/enforcement outcomes, with a view to identifying practical issues affecting targeting, timeliness, consistency, legal robustness and preventive impact.

4. Comparative review and draft target model: Identify selected EU/international practices relevant to SAS and prepare a draft target model for preventive and risk-based public procurement control including risk governance, case-selection logic, triggers, materiality, prioritisation, quality assurance, legal robustness, feedback loops and institutional coordination.

5. Streamlined methodological and regulatory-options package: Prepare a streamlined methodological and regulatory-options package, including a risk-management framework, triage model, selected risk-indicator proposals, high-level digital/e-auditor functional requirements, model SOP/tool outlines, selected decision trees or checklist models, quality-assurance arrangements, performance indicators and roadmap inputs. The package may include one prototype tool or SOP structure for discussion and validation, and will be designed to support further operationalisation by SAS, with the level of detail proportionate to the agreed scope and available level of effort.

6. Validation, capacity building and finalisation: Present and discuss the proposed target model and selected tools with SAS and Expertise France, deliver a validation/capacity-building workshop, collect feedback and finalise the report and implementation roadmap.

2)     Anticipated deliverables

 

Deliverables:

D1. Inception note and detailed work plan, including methodology, consultation plan, document/data request and finalised schedule. Detailed inception note including methodology, legal-source map, stakeholder plan, sampling protocol, document/data request, assumptions, dependencies and delivery calendar.

D2. Diagnostic and gap assessment report covering the legal, institutional, methodological, operational, data and digital dimensions of procurement monitoring and procurement checks. Developed diagnostic covering the current and forthcoming legal framework, SAS mandate, procurement monitoring and procurement check workflows, case-selection practice, auditor discretion, automatic risk indicators, evidence gathering, quality review, corrective action, litigation, data availability, digital tools and performance measurement, based on available documents, consultations and agreed samples.

D3. Comparative good-practice note and draft target model for preventive and risk-based public procurement control. Developed comparative note and target model addressing risk governance, automatic and discretionary triggers, materiality, prioritisation, preventive intervention, quality assurance, legal robustness, feedback loops and institutional coordination.

D4. Draft methodological and regulatory package, including the risk-management framework, proposals for risk indicators and digital requirements, operational procedures/tools, quality-assurance arrangements, performance indicators and a preliminary implementation roadmap. Streamlined methodological and regulatory-options package, including a developed risk-management framework, triage model, selected risk-indicator proposals, high-level digital/e-auditor functional requirements, model SOP/tool outlines, selected illustrative tools such as template structures, decision trees or checklists, quality-assurance arrangements, performance indicators and roadmap inputs. The package may include one prototype tool or SOP structure for discussion and validation, and will be designed to support further operationalisation by SAS, with the level of detail proportionate to the agreed scope and available level of effort.

D5. Validation and capacity-building package, including presentation, practical materials, agenda and record of recommendations agreed during the session. Workshop package including presentation, practical exercises, selected case examples, discussion/testing of prototype or model tools, feedback record and agreed recommendations.

D6. Final consolidated report and implementation roadmap, incorporating comments from Expertise France and SAS and including prioritised short-, medium- and longer-term actions. Final report and implementation roadmap with prioritised actions, dependencies, sequencing, responsible actors, implementation risks and possible inputs to the Public Procurement Strategy 2027–2030 on procurement control, monitoring and oversight.

 

3)     Coordination

The expert shall work under the overall supervision of Expertise France and in close coordination with the designated SAS focal points. The expert shall remain responsible for the quality, consistency and timely submission of all outputs.

Ms Virginie MA-DUPONT, Project Leader, will be the expert’s principal contact person for Expertise France.

Tel: +33 6 70 76 36 50

E-mail: virginie.ma-dupont@expertisefrance.fr

A launch meeting shall be held within 5 working days after notification of the contract award or at another date agreed with Expertise France.

Regular coordination meetings shall be held throughout the assignment. The expert shall promptly inform Expertise France of any difficulty, delay, data limitation or issue that may affect the quality or timely delivery of the assignment. All deliverables shall be submitted to Expertise France for review and acceptance, following consultation with SAS.

1)     Implementation period:

2)     Start date: September 2026

3)     End date: 30.07.2027

4)     Effective duration of the assignment: 60 days

5)     Schedule/programme:

 

The provisional programme for assignment implementation is indicative and may be adjusted by Expertise France depending on project needs, beneficiary requests and the approved monthly work plan. The work performed each month shall be summarised in a monthly progress report and supported by a monthly timesheet indicating the days worked.

Activity / Deliverable

Place

Indicative period

WDs

D1 — Inception note and detailed work plan

Remote / Kyiv

Sep 2026

5

D2 — Diagnostic and gap assessment report

Remote / Kyiv

Sep–Nov 2026

15

D3 — Comparative good-practice note and draft target model

Remote

Dec 2026–Jan 2027

8

D4 — Draft methodological and regulatory package

Remote / Kyiv

Feb–May 2027

22

D5 — Validation and capacity-building package

Kyiv / remote

Jun 2027

5

D6 — Final consolidated report and implementation roadmap

Remote

Jul 2027

5

 

 

Total

60

Assignment reports

 

The expert shall submit a monthly progress report and a monthly timesheet to Expertise France using the templates provided. Each monthly report shall summarise the work performed, tasks completed, documents prepared or reviewed, meetings and consultations attended, outputs produced, issues encountered and proposed next steps. The monthly timesheet shall indicate the days worked and the corresponding tasks. All substantive deliverables shall be submitted in editable format and shall be subject to review and acceptance by Expertise France. The expert shall address consolidated comments within the agreed timeframe. A final report shall be submitted at the end of the assignment.

 

Monitoring-evaluation

Performance indicators

 

Deliverables

Immediate effects

Intermediate effects

Verification sources

D1. Inception note and work plan

Scope, methodology, stakeholders, sampling protocol, data needs, assumptions, dependencies and schedule agreed.

Common understanding of the enhanced assignment scope, consultation process and delivery schedule.

Approved inception note; kick-off meeting record; agreed document/data request and sampling protocol.

D2. Diagnostic and gap assessment

Developed evidence-based baseline and priority gaps validated, including selected case/data and court-outcome issues where available.

Reform actions are better targeted to verified legal, operational, methodological, data and digital needs.

Accepted diagnostic report; consultation records; sample/case review notes; data/court-outcome analysis where available.

D3. Target model and comparative note

Selected EU/international options and a developed target model for preventive and risk-based procurement control available.

SAS has a clearer operational reference for strengthening targeting, timeliness, consistency, quality assurance and legal robustness.

Draft comparative note and target model; presentation; written comments; validation feedback.

D4. Methodological and regulatory package

Streamlined methodological and regulatory-options package available, including risk framework, triage model, selected indicator proposals, model tool/SOP outlines, QA arrangements, KPIs and roadmap inputs.

SAS has a structured basis for further operationalisation of risk-based procurement control, including selected model tools or one prototype for discussion and validation.

Methodological package; selected model tools or prototype; proposed indicators; QA arrangements; roadmap inputs.

D5. Validation and capacity-building package

Key SAS staff discuss, test and validate the proposed target model, selected tools or prototype and implementation priorities.

Enhanced institutional ownership and practical capacity for further operationalisation by SAS.

Agenda; presentation; practical exercises; participant list; feedback/meeting record; revised recommendations where relevant.

D6. Final report and roadmap

Consolidated recommendations, sequenced actions and implementation priorities agreed for consideration.

SAS and EU4PFM III have an enhanced implementation roadmap, including possible inputs to the procurement-control and oversight elements of the Public Procurement Strategy 2027–2030.

Final report accepted by Expertise France; final roadmap; editable annexes where applicable.

 

Practical information

The assignment will take place from September 2026 to 30.07.2027 for a maximum of 60 working days. The expert will work from their home or company office, the Expertise France country office, and/or in Kyiv, as agreed with Expertise France. Meetings may be organised in person or online. Any travel outside Kyiv shall require prior written approval by Expertise France. Expertise France and SAS will facilitate access to relevant counterparts and available non-classified documents and data. The expert shall comply with applicable confidentiality, data-protection, security and visibility requirements. Deliverables shall be prepared in English; interpretation or translation support for consultations and validation activities may be arranged by the project where required. The estimated man-days include preparation, meetings, analysis, drafting, presentation and revision of deliverables.

Description du projet ou contexte

Context and justification of the need

Ukraine’s accession process to the European Union,  the implementation of the Ukraine Facility and related EU-alignment commitments require continued strengthening of public financial control and procurement oversight. Chapter 32 of the EU acquis places particular emphasis on sound public internal financial control, the protection of the financial interests of the European Union, and clear, effective and proportionate control arrangements. This context is reinforced by the National Plan for Acquis Adoption and the Ukraine Support Loan framework, including the forthcoming Public Procurement Strategy 2027–2030 and the policy condition concerning clearer organisational and managerial separation between SAS inspection and audit functions. Under EU4PFM III, Expertise France supports the State Audit Service of Ukraine (SAS) in strengthening the effectiveness, professionalism and EU alignment of its public financial control functions.

Public procurement monitoring and procurement checks are statutory SAS functions intended to identify and prevent violations of procurement legislation. The 2025 SIGMA functional review concluded that these activities demonstrate high operational output, while identifying room for improvement in risk assessment, the timeliness of procurement checks and the interaction of the procurement control function with other SAS structures. The Action Plan for the Implementation of the Roadmap for Strengthening Public Procurement Control (2025–2027) also reflected in Chapter 5 “Public Procurement” of the National Plan for Acquis Adoption, further provides for the improvement of procurement monitoring methodologies, digital analytical tools, automatic risk indicators, judicial practice analysis, staff capacity and alignment with EU standards.

Additional stakeholder analysis has highlighted issues that require structured assessment and validation, including the balance between automatic risk indicators and auditor-initiated monitoring, the timeliness of intervention, the transparency and consistency of case selection, the legal robustness of findings, court and enforcement outcomes, the treatment of price anomalies, and the measurement of actual preventive and financial impact. Against this background, SAS requires targeted expert support to develop a more preventive, risk-based, data-driven and operationally consistent model of public procurement control, together with practical methodological tools and an implementation roadmap that may also inform the procurement-control and oversight elements of the future Public Procurement Strategy 2027–2030.

Profil souhaité

Required expertise and profile

 

1)     Number of experts per assignment: 1

2)     Profile of the designated expert responsible for contract execution

 

A.     Qualifications and skills:

• University degree (Master’s degree or equivalent) in law, public procurement, public administration, economics, finance or another field relevant to the assignment. A postgraduate qualification in public contracts or public procurement is a strong asset.

• Excellent analytical, legal and policy drafting skills, with the ability to translate complex findings into practical and implementable recommendations.

• Excellent communication, facilitation, teamwork, interpersonal and diplomatic skills, including experience working in international and multicultural environments.

• Strong problem-identification, problem-solving, decision-making and initiative skills.

• Proficiency in written and spoken English at a minimum C1 level. Knowledge of French is an asset.

• Strong digital literacy and familiarity with electronic public procurement platforms, data analysis and technology-enabled procurement control.

B.     General professional experience

• At least 15 years of general professional experience, including at least 10 years in public procurement, public contracts, public law, procurement policy or institutional reform.

• Demonstrated senior-level advisory, managerial or decision-making experience with public institutions, central purchasing bodies, regulatory authorities or comparable organisations.

• Substantial experience in international technical assistance or donor-funded projects and in working with national administrations and international organisations.

• Proven ability to work independently, manage complex assignments, meet deadlines and communicate a clear reform vision to diverse stakeholders.

C.      Specific professional experience

• At least 10 years of specific professional experience in public procurement legislation, policy, strategy, institutional frameworks, monitoring, control or review systems.

• Proven experience in drafting, reviewing or supporting the transposition of public procurement legislation in accordance with EU directives, EU case law and recognised international standards.

• Demonstrated experience with e-procurement, procurement risk mapping, risk indicators, data-driven analysis, monitoring systems or digital procurement tools.

• Experience in designing practical methodologies, operational procedures, checklists, templates, performance indicators or institutional action plans for public procurement bodies.

• Relevant experience with procurement remedies, public-contract disputes, judicial review or the legal robustness of procurement control findings is a strong asset.

• Experience in EU candidate, enlargement, Eastern Partnership or comparable reform contexts; previous experience related to public procurement reform in Ukraine is a strong asset.

• Proven experience in delivering workshops, consultations, training or capacity-building activities for public officials.

Informations complémentaires

Evaluation Criteria

  1. Financial offer / Price (rate per day) – 30%
  2. Specific professional experience relevant to the assignment – 35%
  3. Relevant experience in EU-funded/international technical assistance projects and EU-aligned public procurement reforms – 15%
  4. Quality of the proposed technical approach and methodology – 20%

 

Total: 100%.

Submission Details

The candidate should provide:

-        Financial Offer indicating the price/rate per day

-        CV reflecting the required expertise and profile

-        Document covering the technical approach and methodology that the candidate is offering to complete the assignment.

Critères de sélection des candidatures

Le processus de sélection des candidats s'opérera selon le(s) critère(s) suivant(s) :

  • Formation/compétences/expériences du candidat
  • Formation/diplômes du candidat en lien avec la mission d’expertise

Date limite de candidature : 27/08/2026 23:55

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