RESPONSIBILITIES AND SCOPE OF ACTION

1. Accounting Management

• Perform daily accounting operations: data entry, classification, verification of supporting documents (invoices, receipts, expense reports, etc.) in accordance with Expertise France standards.
• Prepare and consolidate cash and bank journals on a weekly basis.
• Ensure monthly closing of cash and bank journals, including bank reconciliation and cash inventory, and submit them to management for validation.
• Participate in quarterly, semi-annual and annual closings in coordination with the AFM and headquarters accounting teams.
• Ensure the reliability of project financial data and update financial tracking tools (integration of expenses, advances, budgetary line relabeling, verification of formulas and inventory entries).
• Prepare supporting documents required for expenditure authorization.
• Ensure compliance of supporting documents from implementing partners, invoices, and reimbursements related to mission expenses.
• Contribute to financial audits (preparation of files, responses to auditor requests).

2. Cash Management

• Monitor and manage the liquidity levels of the shared office and projects.
• Prepare cash flow needs with the project team and submit fund requests.
• Perform banking operations: transfers, withdrawals, bank fees, account maintenance.
• Verify checks and transfer operations in accordance with internal procedures.
• Maintain good relationships with the bank and suppliers.

3. Compliance and Reporting

• Ensure strict compliance with Expertise France's financial procedures and donor rules (AFD, EU, etc.).
• Prepare monthly and weekly accounting reports on the financial situation.
• Support the preparation of financial reports for donors and internal accounting exercises.
• Contribute to local legal and tax monitoring (Liberia): taxation, exemptions, labor law, etc.
• Prepare documentation for tax exemption requests (VAT, import duties, etc.).

4. Support to Implementing Partners (Local Partners)

• Contribute to training, capacity building and accounting follow up of partners’ finance teams on financial tools and Expertise France procedures if required,
• Review partner expense and procurement files before disbursement of sub-grants.
• Participate in the development of sub-grant agreements and the financial procedures manual to be shared with partners.

5. Archiving and Tools

• Ensure digital and physical archiving of supporting documents (reliable, compliant, accessible).
• Propose and implement financial and accounting monitoring tools (dashboards, contracting processes, etc.).
• Contribute to equipment maintenance from a financial perspective (cost tracking, inventory).