Réf.
2026/GAPOEOL/14526
Type d'offre
Poste terrain
Type de contrat
CDD
Domaines d'expertises
Climat et Agriculture ; Facilitation des affaires et intégration économique régionale
Date limite de candidature
31/01/2026 23:55
Contrat
Salarié
Durée
long-term (12 months, renewable up to 48 months)
Grants and Procurement Officer - EF Office - Liberia (H/F)
Departement Economie Durable et Inclusive - EDIN > Pôle - Politiques Economiques et Commerciales
Mis en ligne le : 06/01/2026
AFRIQUE SUBSAHARIENNE
LIBERIA
MONROVIA
Description de la mission
In recent years, Liberia has seen a constant strengthening of its bilateral cooperation with France and also from European Union (main EF partners in Liberia) with significant funding to support the private sector development and enhance the public governance. This has resulted in a major increase of the Agency's portfolio in 2025, which now stands at €25 million and is expected to exceed €50 million by the end of the 2026. To support this development, EF has decided to structure an office with decentralized support functions in Monrovia, as of Q1 2026.
Under the supervision of the Support Functions Manager, the Grants and Procurement Officer is responsible for ensuring overall management of procurement procedures, global contracts and grants monitoring, while ensuring accountability towards Expertise France and the European Union’s rules.
He/she will work on a daily basis with the Support Functions Team (Support Functions Manager; Admin&Finance Manager, Security & Log Manager) but also with projects teams. His/her responsibilities include, but are not limited to:
Contractualization and contract management
o Update and monitor the office’s Contract Plan
o Work with technical teams to identify annual and projected needs (expertise, services, logistics, equipment).
o Define applicable procedures based on EF thresholds.
o Receive and analyze purchase requests from teams.
o Participate in the development of administrative and technical specifications in conjunction with requesters.
o Define selection criteria in consultation with requesters (project managers, cross-functional coordinator).
o Prepare the Consultation Files: administrative documents; review of technical specifications; evaluation grids.
o Publish on the electronic procurement platform.
o Carry out purchases in accordance with the rules and validation procedures established by Expertise France and the donor.
o Monitor the publication of consultations according to thresholds.
o Oversee the analysis of bids with specifiers and ensure the traceability of all stages.
o Prepare selection reports and ensure the necessary legal validations.
o Draft and/or finalize contracts, orders, notifications, and amendments.
o Set up framework contracts (logistics, consultants, rentals, passenger transport, events, office supplies, interpreters, etc.) in line with the needs of the office and projects.
o Contribute as much as possible to the development of project procurement plans in conjunction with operational staff.
o Develop dashboards for monitoring and analyzing purchases.
o Monitor national and international supplier markets (players, products, prices, etc.).
o Manage the contractual risk matrix and penalty mechanisms.
Monitoring of execution and contractual performance
o Monitoring the execution of framework agreements and service agreements: deliverables, deadlines, technical compliance.
o Monitor relations with suppliers until delivery
o Manage purchase orders related to framework agreements.
o Keep the contract register and schedules up to date (deliverables, payment deadlines, renewals).
o Support the F&A manager in monitoring invoices solely in terms of contractual compliance.
o Ensure that the format and information reported on quotes and invoices are compliant
o Manage verification operations, receipt of supplies or deliverables, submission of narrative and/or financial reports as needed
o Initiate the creation of third-party files/accounts to be submitted to the finance department for verification and transmission to headquarters for validation
o Establish price revision tracking
o Enforce penalties if necessary
o Draft amendments as needed
o Ensure compliance with EF rules
Legal compliance and internal control
o Be the legal focal point for procurement/contracts for the office.
o Ensure the physical and digital archiving of all procurement files.
o Prepare and justify procedures for audits.
o Implement internal tools: registers, dashboards, indicators.
o Ensure compliance with national legal and administrative frameworks (taxation, labor law, procurement, etc.).
o Monitor changes in local legislation relevant to EF operations and ensure that internal procedures are updated accordingly.
Grants management:
· Monitor the execution of grant agreements to third-party organisations (NGOs, MSME among other)
· Steer the relation with grantees, ensure deliverables and reporting quality-check, plan and implement financial instalments in line with contractual agreements;
· Consolidate narrative and financial reports and ensure compliance with EU regulations;
· Plan and coordinate audits.
Description du projet ou contexte
Liberia’s private sector holds significant potential for driving economic growth, decent job creation, and poverty reduction. However, this potential remains untapped due to structural weaknesses in economic governance, a challenging business environment, and an unfavourable investment climate. These systemic constraints, combined with underdeveloped value chains in the cassava, fisheries, and wood sector, limit opportunities for inclusive and sustainable economic transformation.
At the same time, these issues present clear entry points for targeted interventions under this Action, aiming to improve economic conditions, strengthen key value chains, and support private sector growth and create the business environment and investment climate in which they can flourish.
PSD’s Overall Objective of the Action is to contribute to increase the competitiveness, inclusivity and environmental sustainability of cassava, fisheries and wood processing value chains for enhanced decent job creation, economic growth, and competitiveness of Liberian MSMEs.
The Specific Objective (outcome) of the Action aims to ensure that MSMEs, with a focus on enterprises owned by women, youth and persons with disabilities, within the three targeted value chains increase their productivity and production quality so they can offer decent and inclusive job conditions while committing to environmental sustainability standards. However, this may occur only if the general ecosystem, including access to skills and business development services, is improved, therefore requiring policy dialogue at all stages of project implementation, involving the public and private sector, and EU and Liberian MSMEs.
The Action will focus on the two main areas of intervention and the related challenges: private sector development and value chain development (cassava, fisheries and wood).
Three components for the implementation of the Action have been defined as follows:
• Component 1: Improved regulatory frameworks through PPD, including a high level policy dialogue platform, and Institutional Capacity Development for a more conducive business and investment climate in line with sustainable and inclusive international standards.
• Component 2: Improved skills of MSMEs within the three target value chains, with particular emphasis on enterprises owned by women, youth and persons with disabilities.
• Component 3: Enhanced capacity of national stakeholders for creating employment and improved access to decent work opportunities for all, including marginalised groups (youth, women and persons with disabilities) for better skills, livelihoods and workplace accountability in line with International Labour Standards.
The Action is financed by the European Union and is co-implemented by Expertise France and the International Labour Organisation (ILO).
Profil souhaité
Education & qualification
· University degree or working experience equivalent in accounting, business administration, law, public procurement or equivalent.
Professional experience
· A minimum of 5-years professional experience, in accounting, grants management, administrative and financial management of humanitarian or development projects or equivalent;
· Experience working with public donor organisations;
· Proficiency in English is required. French will be an asset.
Specific knowledge, experience, skills or competences
· Excellent command of the fundamentals of international public procurement regulations, particularly in EU-funded projects;
· Good knowledge of EU rules and regulations. Knowledge of Expertise France rules and regulations will be an asset;
· Experience in grants / large contracts management.
Soft skills
· Thoroughness, responsiveness, autonomy, adaptability and diplomacy;
· Ability to prioritise, delegate and organise work;
· Good interpersonal and communication skills.
Informations complémentaires
Type of contract: 12 month fixed-term Liberian employment contract, renewable
· Starting date: March 2026
· Remuneration: according to EF salary grid and profile
· Candidates interested in this opportunity are invited to submit their CV and cover letter
The selection process will take place in three stages:
· Firstly, a shortlist will be drawn up by Expertise France.
· Secondly, short-listed candidates may be invited to take written tests to assess their technical and linguistic skills.
· Thirdly, short-listed candidates may be invited for an interview.
· Position opens to national profiles
Expertise France respects equal opportunities and strongly encourages applications from women.
