Description of the position

Based at Expertise France’s Abuja office, the Administrative and Financial Manager (AFM) reports hierarchically to the Support Functions Manager and works in close coordination with the Financial and Administrative Services at EF Headquarters in Paris.

The AFM collaborates closely with Team Leaders across EF Nigeria to ensure consistent, reliable, and compliant financial and administrative practices across all projects.

Responsible for the day-to-day implementation of financial, accounting, and administrative procedures, the AFM ensures adherence to both EF’s internal standards and donor regulations.

Working alongside the Abuja support team—which includes a Grants Officer, an Administrative and Financial Assistant, an Accountant, a Logistics and Security Officer, and a Driver—the AFM plays a key coordinating role in ensuring effective communication and alignment between project teams, the Support Functions Manager, and EF headquarters. The AFM also oversees financial and administrative compliance to uphold operational integrity and transparency.

The unit may be expanded with the arrival of future projects in the country, which may entail certain changes in EF’s office organisational structure and management.

Mission

The key responsibilities assigned to the Administrative and Financial Manager (AFM) include the following:

Budget and financial management

·       Ensure availability, accuracy, and compliance of all financial and contractual data;

·       Prepare, monitor, and update project budgets (initial, revised, and final forecasts) in line with contractual obligations and EF standards;

·       Collaborate with project teams for monthly budget tracking and financial forecasting;

·       Assist in preparing financial reports for internal use, donors, and audit purposes;

·       Monitor budget execution, expenditure allocation, and overall financial performance;

·       Support drafting budgets for new projects or contract amendments.

Administrative and regulatory oversight

·       Ensure compliance with administrative, financial, and contractual procedures aligned with national legislation and internal policies;

·       Support the preparation and management of administrative and financial documentation required by national authorities;

·       Ensure proper archiving, organisation, and accessibility of financial, administrative, and contractual records.

Team coordination and support

·       Supervise the Accountant and contribute to team capacity building through training and mentoring;

·       Provide technical guidance to project teams on budgeting, financial reporting, and financial management;

·       Act as liaison between, project teams, support functions and EF HQ on financial and administrative issues.

Internal control and risk management

·       Implement and monitor internal control systems to guarantee data accuracy, budget compliance, and accountability;

·       Identify financial risks and recommend mitigation measures;

·       Foster a culture of transparency, compliance, and financial discipline throughout the office.

Audit and compliance

·       Coordinate internal and external audits in collaboration with EF HQ;

·       Ensure timely implementation of audit recommendations and strengthen internal control;

·       Guarantee compliance of all financial activities with EF policies, national legislation, and donor regulations.

Accounting and treasury management

·       Supervise accounting operations to ensure compliance with EF procedures;

·       Oversee monthly, quarterly, and semi-annual financial closings, coordinating closely with the Accountant and EF HQ;

·       Validate consolidated cash flow forecasts, oversee submissions to HQ, and monitor fund transfers;

·       Manage day-to-day treasury operations to maintain sufficient liquidity and secure fund handling;

·       Ensure proper archiving of financial records and adherence to internal controls related to accounting and treasury.

This list is not exhaustive, and the tasks and activities mentioned are not restrictive.