Postuler

Réf.
2025/AAFM/12664

Type d'offre
Poste terrain

Type de contrat
CDD

Domaines d'expertises
Développement urbain ; Développement durable

Date limite de candidature
10/03/2025 16:01

Contrat
Salarié

Durée
12 months renewable

Description de la mission

Under the authority of the Project Manager who supervises its role, and within the project team based both in Accra and Tamale, the Administration and Finance Manager will oversee overall financial, contractual, accounting, and administrative aspects of the project. She/He will be responsible for the proper application of administrative and financial procedures. She/He will work closely with the project team members and Expertise France headquarter in Paris, in particular the Administrative and Finance Project Officer focal point for the project at HQ the Sustainable Development Department, to harmonise practices and coordinate the administrative and financial management of the project.

Indicative tasks to be carried out would include:

Financial, budgetary and accounting management

  •             Handle the overall financial management of the project offices in Accra and Tamale
  •       Manage and support project assistants as required on the administrative and financial tasks assigned to them (participation in the preparation of budgets, analysis of financial reports, verification and validation of financial documents and supporting documents etc.)
  •       Support the Project Manager in managing the budget of the whole project in its various activities and actions planned throughout the duration of the project
  •       Lead monthly update of financial forecasts and periodic internal financial review
  •       Supervise the implementation of and manage dashboards and other financial tools for the project (budget monitoring, budget forecasting, cash flow monitoring, etc.)
  •       Manually enter data, currency management: account for expenses related to these accounts and disbursements
  •       Analyse and present financial reports and communicate monthly and annual financial statements in a clear manner as required
  •       Reconcile monthly field cash statements (cash and bank)
  •       Supervise the implementation of proposed budgets before financial commitments, the amount of payments to be made and budget closures
  •       Coordinate and monitor the annual audit process, liaising with internal/external auditors
  •       Effectively communicate and present critical financial issues to management
  •       Manage VAT exemption process and WHT

Administrative management and procurement 

  •         Regularly update the project’s procedure manual, ensure its dissemination and proper application by project team
  •      Ensure that due diligence procedures are followed in the project's procurement activities
  •     Oversee the planning and execution of the project's procurement activities (the technical part will be drawn up by the project leader and project experts): preparation of tender documents, publication, organization of selection committees, negotiation and awarding of contracts etc.
  •      Ensure the financial follow-up and execution schedules of contracts and grants awarded by the project
  •      Ensure the administrative and financial management of local staff: preparation of job cards, organization of recruitment, follow-up of the wage portage contracts, leave, payment of salaries and expenses etc.
  •      Plan, control, and monitor the equipment and furniture (inventory management, use of vehicle, fuel, insurance, maintenance, etc.)
  •      Ensure that registration requirements are kept up to date and that statutory declarations and renewals are submitted
  • Liaise closely and transparently with all external partners including third party suppliers, service providers and consultants to support the delivery of project objectives.
  •      Supervise and support the logistics of missions and workshops (hotel bookings, purchase of air tickets, visa requests, organization of events etc.), in liaison with the security department when necessary.
  •       Ensures compliance with internal accounting, financial and legal procedures within its scope,
  •       Accompanies and trains the project team in the appropriation of procedures and tools proposal force for the improvement of procedures. 

Description du projet ou contexte

With a total population of 30.4 million people in 2019 and more than 55% living in cities, Ghana has a dense network of urban areas mostly concentrated along the Atlantic coast and in the Ashanti Region. The country is halfway through urbanisation, and has benefited from an urban economic network more advanced than other countries in West Africa. While the first period of urbanisation has generated job creation and opportunities, improved living conditions and reduced poverty for many Ghanaians, the country now faces the challenges of economic efficiency and social inclusion within its urban areas, where globally basic services are still lacking. In addition, unplanned spatial expansion of urban and metropolitan areas and their limited connectivity within and across Ghana’s cities is a challenge, increasing social and environmental costs, unequal and inadequate access to basic services, health risks and ecological damages.

To address these challenges, an integrated programme is proposed by the European Union to meet demands in infrastructures and services by working both on the institutional and legislative framework at central level, and on the urban growth at local level.

As a second largest technical cooperation agency in Europe, Expertise France (EF) has been entrusted by the EU with the design and implementation of the “Sustainable Cities – Phase 1” project. The action proposed by Expertise France is addressing the need for capacity building and data collection of the Ministry of Local Government, Chieftancy and Religious Affairs; at decentralised level the action will target selected Regional Capitals - Wa, Damongo, Nalerigu, Bolgatanga, Tamale – and the city of Yendi

Profil souhaité

Education / Skills

  • University degree in management, business administration, finance, economics or any other relevant discipline
  • Fluent in spoken and written English
  • Fluency in French is an important asset 

Professional Experience 

  • A minimum of 5 years of experience in similar administrative and finance management for cooperation projects funded by international donors
  • Experience in EU financed projects is an asset
  • Knowledge of international project management
  • Excellent knowledge of the administrative, financial and legal components (project cycle, financial and legal rules)
  • Experience of international projects implementation
  • Demonstrated management skills in a multicultural environment and experience in a leadership role

Qualifications and skills

  •     Technology literate with experience in the use of accounting and reporting software (in particular Excel, SAGE-X3) and other office software (Word, Outlook, other web software)
  •      Personal qualities of integrity, impartiality and commitment to the mission of the organisation/project
  •      Strong sense of organisation, rigour and autonomy is required
  •      Strong ability to be dynamic, proactive and a creative force is expected
  •      Successful track record in setting priorities; strong analytic, organisational and problem-solving skills that support and enable informed decision-making
  •      Multi-tasker and a team player with the ability to wear many hats to support the project team in achieving its overall objectives
  •      Strong judgement and time management skills
  •      Diplomacy, patience and adaptability

Informations complémentaires

Additional Information

·       Form of contract: based on profile

·       Estimated start date: ASAP

·       Remuneration: based on profile.

·       Localisation: Project office in Accra, with frequent travels to Tamale office

·       Deadline to apply: 10/03/2025

·       Expertise France reserves the right to choose a candidate before this date. Applicants who have not been contacted should consider after eight months that their application could not be retained.

 

Date limite de candidature : 10/03/2025 16:01

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