Postuler

Réf.
2024/JGO/12308

Type d'offre
Poste terrain

Type de contrat
CDD

Domaines d'expertises
Développement durable

Date limite de candidature
03/01/2025 17:00

Contrat
Salarié

Durée
3 years

Description de la mission

Drawing on successful experience in international cooperation projects, the Junior Grants Officer will support the Senior Grants Officer for the contracting, execution, and administrative and financial control of all grants awarded within the context of the Philippines Green Economy Programme (GEPP).

The total grants budget for this programme is almost 3 MEUR. The Junior Grants Officer will join the project’s Administrative and Financial Unit, under the supervision of Senior Grants Officer.

In collaboration with the project team and the headquarters of Expertise France, and the supervision of the Senior Grants Officer (SGO) he/she will be responsible for the following tasks.

Grant Preparation

  • Support SGO in completing documentary preparations for the call for project 2
  • Support the organization of the launch of CFP 2
  • Manage the archiving and proper coding of applicants and their submitted requirements
  • Support the evaluation committee in filtering applicants based on compliance

Grant Management and Administration

  • Support Senior Grants Officer in regular coordination with the grant beneficiaries
  • Organize the periodical project monitoring visits in close coordination with communications and M&E Team
  • Assisting in the preparation and review of grant agreements, contracts, and other legal documents.
  • Monitoring grant disbursement and expenditure to ensure compliance with contractual obligations.
  • Tracking grant progress and preparing progress reports.
  • Assisting in the review and approval of grant recipient's financial reports and requests for payment.
  • Ensuring adherence to grant guidelines, rules, and regulations.
  • Providing technical assistance and guidance to grant recipients.

Financial Management

  • Assisting in the preparation of budgets and financial forecasts.
  • Monitoring grant expenditures and ensuring compliance with financial regulations.
  • Preparing financial reports and reconciliations.
  • Supporting the procurement process, including vendor selection and contract management.
  • Assisting in the audit process and ensuring compliance with audit requirements.

Administrative Support

  • Providing administrative support to the Grants Unit, including document preparation, filing, and record-keeping.
  • Assisting in the organization of meetings, workshops, and training sessions.
  • Supporting the communication and dissemination of information related to the grant program.
  • Managing grant-related databases and tracking systems, including Atlas processes.

Other Responsibilities

  • Supporting the Senior Grants Officer in other tasks as assigned.
  • Staying updated on relevant policies, procedures, and regulations.
  • Contributing to the development and improvement of grant management processes.

The Junior Grants Officer will work closely with the Senior Grants Officer, project team members, and grant recipients to ensure the smooth implementation and monitoring of the grant program.

Description du projet ou contexte

Contextual elements

The economic dynamism of the Philippines has created significant gains in poverty reduction, with poverty rates dropping by over 50% in the last decades. The rapid growth of the middle class and domestic consumption in the Philippines, however have contributed towards significant levels of waste which the country is unable to manage.

Already one of the most climate vulnerable countries in the world, the Philippines seeks to secure its long-term socio-economic outlook by integrating more inclusive and sustainable models of development. To this end, the Philippines has recognized the importance of transitioning towards a circular economy, aiming to minimize waste, promote resource efficiency, and create a closed-loop system where resources are reused, recycled, or regenerated.

The circular economy approach involves the following facets:

·         Reducing waste generation: Implementing waste management strategies such as recycling, composting, and waste reduction measures to minimize the amount of waste produced.

·         Promoting resource efficiency: Encouraging the efficient use of resources through sustainable production and consumption practices, as well as adopting technologies and processes that optimize resource utilization.

·         Encouraging circular business models: Supporting and promoting businesses that adopt circular principles, such as product redesign, remanufacturing, repair, and sharing economy models.

·         Enhancing recycling and waste management infrastructure: Improving recycling facilities, waste segregation systems, and promoting proper waste disposal practices to facilitate the recycling and recovery of valuable resources.

·         Fostering collaboration and partnerships: Encouraging collaboration between government agencies, private sector stakeholders, academia, and civil society to drive innovation, knowledge-sharing, and collective action towards a circular economy.

By transitioning to a circular economy, the Philippines aims to achieve sustainable and inclusive growth, reduce environmental impacts, create new economic opportunities, and improve the well-being of its people while preserving and restoring the country's natural resources.

The project

The purpose of the Green Economy Programme is to support the Philippines’ transition towards a green economy, including circular economy, reducing waste and plastic, as well as to increase energy efficiency and renewable energy deployment to support climate change mitigation.

 The action tackles three main levels:

(i)                  Establishing a Policy Dialogue Platform at central government level to facilitate policy formulation, improve city to city collaboration through supporting the development of a National Circular Economy Strategy and Roadmap, extend dialogue to promote renewable energy/energy efficiency and to apply the dialogue’s outcomes (linked to Specific Objective 1 of the action);

(ii)                Working with Local government units (LGUs) to define and implement circular economy, climate change and energy policies with a human rights and gender - responsive perspective, including outreach and support of local business and civil society (linked to Specific Objective 2 of the action);

(iii)              Enhancing engagement of the private and financial sectors into the circular waste economy creating better conditions for private sector investment by supporting business driven waste reduction strategies and circular solutions in the production process (linked to Specific Objective 3 of the action).

The principal beneficiary of the project is the Department of the Environment and Natural Resources.

Place of implementation

The programme will be implemented from the Expertise France office in Manila. Travel may be expected on an ad hoc basis to oversee pilot projects implemented in non- Metro Manila areas.

The team

The steering and coordination team, based in Manila, will be responsible for overseeing the activities delegated to Expertise France. Their responsibilities include (i) defining and implementing the intervention strategy, (ii) building and managing the project team, including short-term expertise, (iii) implementing the communication and visibility strategy, as well as the monitoring and evaluation system, and (iv) handling the project's administrative and financial management.

This team will be composed of (indicatively): a project manager, a deputy project manager, an M&E officer, a communication officer, an administrative assistant, an administrative and financial manager, a senior grants officer (subject of the call for applications), a junior grants officer, and long-term technical experts. These technical experts will support the team leader in defining and implementing project activities and will cover various thematic areas, including green economy and green financing, public-private-partnerships in waste management, gender, etc.

The project team will also be supported by a project officer based at the Expertise France headquarters in Paris. Weekly exchanges will take place between the headquarters and the office in Manila.

Profil souhaité

The Junior Grants Officer should meet the following profile:

Qualifications and skills:

  • Bachelor degree or equivalent university diploma in administrative & finance, project management, financial control, international cooperation, international relations or a related field.
  • Interest in the intervention sector: innovation, entrepreneurship support, private sector assistance.
  • Fluent proficiency in English. French would be an advantage.

Professional experience:

  • Minimum of 1-year professional experience in a similar position or relative to administration and or international relation.
  • Significant professional experience in the Philippines
  • Excellent proficiency in computer tools and experience with a market dematerialization platform.
  • Proven project management skills.
  • Knowledge of European Union management procedures

Informations complémentaires

Location of the mission: Manila, Philippines, with possible travel expected throughout the country.

Duration of the mission: 36 months. The proposed contract will be for one year, renewable.

Starting date: January 2025.

Date limite de candidature : 03/01/2025 17:00

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