A Project Management Unit (PMU) will oversee the implementation of the Team Europe Technical Assistance Facility and the execution of activities. Each implementing partner agency (Expertise France, GIZ and FIIAPP) is represented in the PMU.

Expertise France is looking for an Contracts Assistant based in Accra within the PMU who will be assisting with the administrative and contracts functions.

Under the supervision of the Finance and Contracts Manager and in coordination with the Project Team, the Contracts Assistant will conduct the following activities in strict compliance with Expertise France procedures:

Administration, procurement and contracts

 Maintain comprehensive procurement files, including solicitations, proposals, evaluations, award documents, official contracts and correspondence on all procurements, following EF policies and local laws

 Respond to procurement/logistics requests related to supplies, materials for project activities

 Contribute to ensuring that project procedures and operations comply with the Expertise France, EU rules and project implementation framework

 Support in building and maintaining of an up-to date tender, contractual and other legal commitments database  Support the administrative management of procurement and consultancy contracts: propose contract drafts, monitor contract execution and invoicing

 Arrange and file contractual documents for all procurement-related activities

 Ensure follow-up on contracts and contribute to project annual audits

 Ensures that all official documents are prepared and kept in the project files for retrieval and archiving  Assist in processing consultants expense claims with supporting receipts or documents 

 Publication of tenders and job descriptions on local and other EF approved websites  Assist in the management of local portage contracts 

 Manage relationships with service providers

 Assist in the management of project bank accounts and project cash  Perform logistic and administrative functions of the project, team travel and expert missions (purchase of tickets, vehicle rental , security clearances and mission orders , requests for long/permanent visas)

 Contribute to knowledge networks by sharing knowledge on procurement, contracts and other administration best practices

 Performs any other duties as assigned by the Finance and contracts Manager, or the senior management team