Responsibility:

Based in Kigali, the position for the Local Deputy is under the direct responsibility of the Project Leader based also in Kigali. He will liaise with the USP in Kigali and the HQ in France 

The Local Deputy will support the Project Leader in the overall management and coordination of the project, in close cooperation with the Rwandan partners and the implementing International agencies ENABEL, GIZ and SIDA.

Working with the project team (Project Leader, Financial and Administrative Manager and the Project Manager in Paris) the Local Deputy will be responsible for the following tasks in particular

1.   1.  Support for operational management of project activities:
   

• Facilitate the communication and exchange with local authorities and local partners 
• Assist the Project Manager in planning, implementing and monitoring project activities ensuring that milestones are met, raising alarms and redirecting actions if necessary 
• Assist and support in the coordination of meetings with national and international partners for the implementation of activities of the project (Inception Phase and beyond);
• Assist in setting up and follow the governance of the project ( ei Steering committee /  task force / others)
• Ensure the effective implementation of the activities together with the project leader who will be supervised by national and international experts; 
  
• Contribute to frame the consultancy assignments and assist the Project Leader in proofreading deliverables and documents produced under the project to ensure technical quality control in liaison with the Pharmatical expert from PATT; 
• Contribute to project accountability and capitalization;
• Support the monitoring and evaluation of the project, together with the expert in charge of monitoring and evaluation and the SERA referent at headquarters/USP.

2. Support for administrative and financial management:

• Support the Project Leader in the implementation of project management tools and procedures (e.g. procedure manual) and ensure their proper application;
• Participate in Expertise France's internal reporting (annual review, revised budget, action plan - initial budget);
• Contribute to the preparation of interim and final technical and financial activity reports required by the European Union, in liaison with the project team;
• Liaise with USP procurement officer to support experts in project procurement (services, goods, works, expertise, etc.): contracting plan, preparation of procurement-related documents, quality control of files, contract negotiations, monitoring of contractual commitments.

This job description is not exhaustive. In general, the Local Deputy is expected to support the Project Leader in achieving the project's contractual objectives, and to carry out all activities required for the proper execution of the project.