Missions:

The Project Coordinator will support the implementation of the project activities on a day-to-day basis, under the supervision of Expertise France Project Director and in close cooperation with PPFI teams.

Based in PPFI offices in Ramallah, he/she will support PPFI and EF Project Director in the operational, administrative, financial and logistical organisation of the activities (including short-terms missions, events (seminars, workshops…)).

He/She will be responsible for the coordination of the activities of the project and, under the supervision of PPFI DG, will take part in the institutional relations with PFI partners, including the Ministry of Finance, Palestinian Universities, local economic partners (partnerships to be developed) as well as foreign public finance institutes (PPFI counterparts).

He/she will be in charge of the Project’s financial reporting and responsible for the logistical aspects of missions taking place in Ramallah under the supervision of Expertise France Project Director. He will be responsible for the monitoring of the indicators of the project. In addition, he will highly contribute to the bi-annual reporting on the project progresses to the AFD.

Specific tasks:

• Daily technical, operational, administrative and logistic support to the project team such as:
  • Co-coordination of travel plans and diary arrangements for the project team and short-term experts trips and missions (definition of agenda, orientation of technical meetings, flight booking, hotel booking, local transport booking, visa management processes,);
  • Plan and organise the project’s event (launching seminar, conferences, workshops etc.)
  • Support for the preparation and formatting of all the project documentation;
  • Support in the logistics management for all the events related to the project (Invitations management, purchases processes, etc.)
  • Support in the management of the procurement processes with the providers (Recruiting and selection processes, contracting, follow-up and evaluation, etc.)
  • Support in communication activities and visibility plan implementation: newsletter, goodies, communication material and press releases, etc.
• Daily financial management:
  • Pro-forma requests with local providers, payment of local expenses, classification and archiving of all supporting documents related to local expenses
  • Management of local tasks related to procurement processes in coordination with HQ
  • Management and updating of the journal of local expenditures and periodic sending to HQ (quarterly) and ensuring efficient allocation of funds within budget constraints.
• Support for the reporting tasks:
  • Support in the consolidation of all technical reports and deliverables of the project for the consolidation of contractual interim reports;
  • Support in gathering the different reporting documents provided by the local partners;
  • Support of the follow-up and management of the Monitoring and Evaluation system, gathering the project indicators on a bi-annual basis;
• Support in public relations and institutional partnerships:
  • Support in daily communication and coordination of activities with MoF partners, under supervision of PPFI DG,
  • Support in development of new partnerships with local economic actors (explore areas of cooperation, propose training themes to be developed, etc.), and international counterparts, under the supervision of PPFI DG.

• Specific support to EF Project Director:
  • Support in writing terms of reference for the project activities and on the programming of activities for 2024 and 2025,
  • Support in writing minutes of meeting with external partners and for important events or meetings,
  • Follow-up and coordination of local experts work.