Working under the authority of the Urban Development and Circular Economy unit (HQ) and in close collaboration with the senior expert, the ASEAN expert will contribute to the implementation of most activities of a programme carried out in the ASEAN region (see programme description below).

Based in Jakarta, the expert will contribute to planning, organizing and facilitating consultations, meetings and workshops at national levels. She/he will also participate in liaising with the ASEAN member states to ensure their full commitment in the activities. She/he will ensure efficient information flows between the different stakeholders, as well as the adequate visibility of the programme.

She/he will carry out the following tasks:

1. Capacity building and regional cooperation:

• Support the review of existing literature and reports in the partner countries on ship waste management regulations, practices and challenges;
• Support national consultation meetings with 10 ASEAN countries;
• Support discussions at MTWG meetings on the issue of SWM;
• Organise and facilitate events planned during the project (1 EU study tour, 3 to 4 regional workshops, several technical meetings and consultations); ie all logistical elements: drafting of agendas, identification and briefing of speakers, drafting/review of presentations and other training materials, confirmation of participants, support visa requests, etc.

2. Regional strategy

Support the identification and analysis of ship waste management issues at national levels, which will feed into the development of a national strategy; draft summary notes as input to such a strategy;

• Support the development of an ASEAN sustainable ship waste management strategy which summarizes conclusions and recommendations from consultation meetings and discussions;
• Support discussions with the MTWG and STOM regarding national implementation;
• Support the preparation of concept notes / an outline for national Ship Waste Management plan for each member state.

3. Monitoring, reporting, capitalisation:

Prepare, with the senior expert, technical notes and inputs in preparation of project steering committee meetings;

• Prepare, with the senior expert, progress reports for every 6-month reporting period;
• Support the dissemination of results, experiences and best practices;
• Support the monitoring and evaluation process;
• Ensure the logistical organisation of missions and events: travel preparation (flight tickets, mission orders), relationship with service providers (hotel, restaurant/caterer, translation services, etc.);
• Carry out administrative and accounting management (follow-up on expenses and supplier invoices, check the compliance of supporting documents and invoices, archive all accounting and financial documents).

This job description is not exhaustive. The expert will be part of the achievement of the two results. He/she will contribute to the needed activities related to these results and provides technical inputs. He/she will do everything possible to ensure that these targets are met.