The project is looking for its administrative and financial assistant.

Duties and Responsibilities:

Assistance to the project management:

• Permanent support to the technical team, provide overall support to the project team
• Assistance to the Project Coordination Group (project team + MoHP, EHA, UHIA, GAHAR, EJU representatives), especially for the organisation of the Steering committees and other relevant events;
• Management of administrative, contractual and financial aspects of the project in close collaboration with the Technical Assistance coordinator and project manager from Expertise France and applying Expertise France procedures;
• Administrative follow-up including checking experts’ timesheets and invoices, checking the days of expertise on each contract;
• Provide support with the research of information and documentation related to the project’s objectives and manage the access to information and documentation for the projects;
• Ensure the regular updating of the Cloud designed to share the projects work documents and information;
• Provide and update databases and dashboards related to the management of the project;
• Coordination with the Paris office.

Financial monitoring and accounting of the project:

• Support to the Project Team to project financial execution;
• Payment of external service providers and experts;
• Accounting and financial control of the project, on the basis of the financial reports;
• Preparation of financial execution reports to be validated by the Team Leader.

Logistical organisation and event planning:

• Ensure the logistical follow-up of the Project: phone calls, local meetings organisation, appointments arrangement, filing, mission certificates of experts drawing-up and sending, missions of experts calendar updating, letters and documents drafting. Process incoming and outgoing correspondence (registration, follow-up, transmission, dissemination);
• Support to the logistical organization of the different activities implemented within the framework of the project;
• Ensure logistics for experts missions, including travel arrangements, booking hotels, finding venues and preparing documentation as necessary;
• Support the organisation of events: documentation research, information dissemination, conference and workshops preparation, logistical aspects related to the event’s organisation.

Translation of work documents:

• Editing the documents in English from the experts;
• If necessary translate work documents from Arabic to English or from English to Arabic;
• Provide support in editing documents in Arabic and English;
• Provide occasional support with interpretation in non-official meetings;

Communication:

• Draft communication content to be published according to the management guidance;
• Ensure the editing of web-pages, social networks and other communication activities.