The Project Manager will be responsible for the overall implementation and coordination of the GASPA project.
Acting as Expertise France's representative in the region, the Project Manager will serve as the primary interface with the ASEAN Secretariat, AFD and project partners. The Project Manager will ensure the effective day-to-day implementation of the project, facilitate regional coordination and support the successful delivery of all contractual outputs.

Main responsibilities

Management and project coordination (20%)
•    Recruit and manage the Project Assistant, defining his/her objectives as per the job description and overseeing his/her workload. Ensure that a safe and supportive work environment is maintained;
•    Ensure overall technical, operational and contractual management of Component 1, implemented by Expertise France, and coordinate its articulation with Component 2, led by AFD ;
•    Lead project implementation and monitor progress against the approved workplan;
•    Coordinate project activities and ensure timely delivery of outputs and milestones;
•    Oversee budget execution and financial monitoring;
•    With the support of the Project Assistant, coordinate the preparation and timely submission of internal and external narrative reports and project monitoring updates; 
•    With the support of the Project Assistant, ensure proper documentation, filing and archiving of project activities, deliverables and supporting evidence; 
•    Monitor project indicators and coordinate data collection and analysis under the project’s monitoring and evaluation framework; 
•    With the support of the Project Assistant, contribute to project audits, evaluations and quality assurance processes when required;
•    Monitor risks and propose corrective measures where necessary;
•    Ensure compliance with Expertise France and AFD procedures;
•    Lead communication with AFD as the donor, to keep them informed on the main developments or issues requiring attention;
•    Ensure EF-internal liaison with the relevant teams, departments and services.
•    Agree with AFD on coordination arrangements between the two components, including responsibilities, information needs, sequencing of activities and reporting contributions.

Supervision of technical studies and service providers (20%)
•    Prepare the ToRs and technical specifications for the procurement of consulting firms and technical experts; 
•    Lead the procurement and mobilization of consulting firms and technical experts; 
•    Coordinate and supervise the implementation of technical studies, ensuring the timely delivery and quality of all outputs; 
•    Guide and review the work carried out by consulting firms, providing technical feedback and ensuring consistency across deliverables; 
•    Review methodologies, reports and recommendations produced under the project; 
•    Ensure that the regional diagnostic, the ten detailed port assessments, the Port EDI study and the environmental indicators work follow a coordinated approach, with consistent methodologies, shared data requirements and aligned consultation schedules;
•    Coordinate agreement on the selection of the ten ports with the ASEAN Secretariat and the Member States concerned.
•    Ensure that existing ASEAN studies and guidelines are appropriately used and that needs for updating or further analysis are identified;
•    Agree with the relevant stakeholders on arrangements for accessing, using and sharing project data, including confidentiality requirements, and ensure that these arrangements are reflected in service providers’ work and project deliverables.
•    Monitor the implementation of service contracts, including deliverables, timelines and contractual obligations; 
•    Ensure consistency and complementarity across the project's outputs;
Stakeholder engagement and regional dialogue (20%)
•    Maintain regular communication with the ASEAN Secretariat and develop strategic relationships with ASEAN Member States, ports authorities and users, development partners and relevant regional organisations;
•    Support the functioning of the project's governance mechanisms, including the Project Steering Committee (PSC) and relevant ASEAN working groups;
•    Prepare, coordinate and facilitate meetings, consultations and validation processes, including the preparation of presentations, briefing notes and technical inputs;
•    Promote ownership of project outputs among ASEAN stakeholders and support consensus-building throughout project implementation. 
•    Plan submissions in line with the ASEAN institutional calendar, consolidate comments received from Member States and relevant ASEAN bodies, and coordinate revisions and follow-up through the applicable review and approval processes;
•    Gather targeted feedback on the uptake of SSWM recommendations and identify lessons and relevant opportunities to inform GASPA activities, in coordination with the ASEAN Secretariat and AFD;
•    Ensure follow-up with ASEAN interlocutors and ports after the delivery of the technical studies to discuss recommendations, outstanding questions and priorities for further action;
•    Coordinate with AFD on pilot project pre-selection and the preparation of the two concept notes, drawing on Component 1 findings and targeted exchanges with the ports concerned;
•    Agree with AFD on the scope and expected level of detail of the concept notes, organise the transfer of relevant findings, and identify information gaps and issues to be addressed through the pre-feasibility studies led by AFD.

Capacity building, knowledge management and communication (30%)
•    Oversee the organization of regional workshops, the study visits;
•    Ensure the follow-up after the regional workshops and study visits in order to promote best practices and recommends concrete measures to implement actions and pilot projects;
•    Ensure the follow-up of the smart roadmap envisaged action plan, Port EDI Harmonisation Framework, Regional Environmental Performance Monitoring Framework to identify and promote concrete actions to be implemented
•    Ensure specific capacity building activities (trainings, knowledge sharing activities regional and local levels) in the field of its own expertise (training plan to be defined at the beginning of the mission);
•    Support the dissemination and uptake of project results;
•    Ensure consistency and complementarities, identify gaps, with other initiatives in the region (regular exchanges with other partners - such as ADB - to be organized in collaboration with AFD);
•    Ensure regular exchanges with AFD to ensure that all project objectives are on track (including implementation of concrete actions);
•    Contribute to project communication, visibility and capitalization activities. 
•    Coordinate and contribute to the preparation of country fiches, documented good practices and the final synthesis of lessons learned, drawing on information generated through project activities.

Strategic monitoring (10%)
In addition to the operational management of GASPA, the Project Manager will contribute to the identification and analysis of opportunities relevant to the implementation and sustainability of the project. This contribution will build on the knowledge generated through the past SSWM project, current project activities and interactions with ASEAN stakeholders.

This may include:
•    Monitoring key initiatives related to smart and green ports, port digitalisation and sustainable maritime transport that are relevant to the project's objectives;
•    Identifying opportunities for synergies with regional initiatives and potential partnerships supporting the project's objectives;
•    Contributing to internal knowledge sharing and capitalization efforts within Expertise France based on lessons learned from the past (SSWM) and current project;
•    Supporting reflections on potential follow-up activities or investment opportunities emerging from project implementation.
•    Maintain regular dialogue with development partners active in the region.
•    Agree with the relevant stakeholders on arrangements for accessing, using and sharing project data, including confidentiality requirements, and ensure that these arrangements are reflected in service providers’ work and project deliverables.
•    Identifying opportunities to replicate project approaches and tools beyond the ports directly assessed, and to connect identified priorities with potential technical or financial support.

This job description is not exhaustive. Generally speaking, the Project Manager is responsible for ensuring that the contractual objectives and activities assigned to Expertise France under Component 1 of the approved ASEAN cooperation Project Proposal are delivered, and for carrying out the coordination and management tasks required for its effective implementation, in cooperation with AFD and the ASEAN Secretariat.