Under the direct supervision of the Country Coordinator based in Kyiv the Project Officer will support the day-to-day coordination of activities related to the startup and innovation ecosystem development. Key responsibilities include stakeholders` internal and external coordination and communication, event logistics, administration, reporting, and monitoring.

This role requires a proactive, detail-oriented, and highly organized individual with strong communication skills and a collaborative mindset. The ideal candidate is self-driven, adaptable, and comfortable working in a multicultural, international environment.

This is a full-time position offered under a hybrid work arrangement, within the EF office in Kyiv.

Responsibilities and Scope of Work

1. Operational Support

●        Support the day-to-day project related thematic activities implementation aimed at enabling coherence to the Country`s agenda and work plan, including its expected results, outputs, objectives.

●        Maintain and update project planning and coordination tools, including action trackers, activity calendars, and deliverable follow-up tables.

●        Contribute to the preparation of Terms of Reference (ToR), scopes of work, technical and administrative documentation, and tender files; support the mobilization of implementation partners (experts, NGOs, consultants) and monitor contract provisions.

●        Support the technical and administrative execution of tenders, grants, and partner contracts, ensuring operational compliance with donor and Expertise France rules under the guidance of the Country coordinator.

●        Coordinate logistics for missions, events, and programs both in Ukraine and internationally, ensuring smooth administrative procedures, document/receipt collection, and timely reporting in cooperation with the project team and Shared Support Unit.

●        Maintain regular communication with stakeholders, promptly operational flag or administrative bottlenecks to the Country Coordinator, and collaborate closely with international project offices.

●        Collaborate closely with project team members across various international offices (eg, administration, logistics, finance, and communications).

2. Communication and Coordination

●        Draft, edit, and manage professional and official correspondence with ecosystem partners, government institutions, universities, and startups.

●        Collaborate closely with the regional EU4Innovation East communication team and Expertise France Ukraine Communications Officer by providing necessary information and materials to the project to feed content for news releases, success stories, and digital channels.

●        Translate (oral and written) meetings and various documents from Ukrainian to English and from English to Ukrainian upon request.

3. Monitoring, Documentation and Reporting

●        Track implementation timelines and deliverables; collect and compile relevant data, surveys, and stakeholder feedback.

●        Participate in the development and consolidation of project documents, meeting minutes, presentations, briefings, and periodic reports.

●        Ensure compliance with donor and Expertise France rules governing eligibility of expenditure, procurement, subsidies, and reporting, in coordination with the support unit.

●        Maintain well-organized documentation, including records of reports, communications, and project materials.

4. Stakeholder Engagement

●        Support the mapping and identification of ecosystem actors and potential partners across Ukraine and internationally.

●        Assist with outreach and relationship-building efforts among ecosystem stakeholders, including startups, innovation hubs, universities, and public institutions.

5. Other Duties as Assigned

●        Provide additional support to the Country Coordinator, including research, translation, or administrative tasks, as required.

●        Limited local or international travel may be required (up to 20%).

Reporting & Supervision

The Project Officer will report directly to the Country Coordinator for Ukraine and work in close coordination with the regional project team based in Georgia and Moldova, the Expertise France team in Ukraine and relevant support departments at Expertise France headquarters.