I.      Context and justification of the need

The TAKATUF Project, implemented by Expertise France and funded by AFD, supports institutional development, capacity building, and policy dialogue activities across Jordan. As part of its implementation, the project organizes a wide range of activities, including training sessions, workshops, conferences, consultations, focus group discussions, awareness-raising activities, field visits, and high-level stakeholder meetings involving government representatives, civil society organizations, international partners, and beneficiaries.

To ensure effective communication and the production of high-quality project documentation, the project requires professional French translation and interpretation services on an ad hoc basis throughout the duration of the project.

French is the primary language of this assignment. The required language services will involve translation and interpretation between French and Arabic, and between French and English, in both directions, depending on the requirements of each assignment.

The required written translation services may cover technical reports, training materials, communication and visibility products, presentations, surveys, studies, official correspondence, contractual documents, meeting materials, and other project-related documents.

Interpretation services may be required during meetings, workshops, conferences, trainings, consultations, field visits, and other project activities organized in various locations across Jordan, particularly in Amman, Jerash, and Karak.

The selected consultant will be expected to facilitate communication between French-speaking participants and Arabic- and/or English-speaking participants, ensuring accurate, clear, culturally appropriate, and contextually relevant communication.

Given the varying nature, frequency, and volume of assignments, Expertise France seeks to contract a qualified individual consultant with demonstrated professional experience in French translation and interpretation and the ability to work effectively between French and Arabic and between French and English.

The selected consultant shall be available to respond to both planned and urgent requests while maintaining a high standard of linguistic accuracy, professionalism, confidentiality, neutrality, and consistency in terminology.

The purpose of this Terms of Reference is to identify and contract a qualified French translator and interpreter to support the TAKATUF Project's operational, communication, coordination, and documentation needs throughout the contract period.

II.      Objectives and desired results

1)      General objective

The overall objective of this assignment is to provide the TAKATUF Project with high-quality, accurate, and timely French translation and interpretation services to support effective communication among project stakeholders, partners, beneficiaries, and project staff.

The consultant will provide language services primarily involving:

• French → Arabic
• Arabic → French
• French → English
• English → French

The assignment is intended to facilitate effective communication between French-speaking stakeholders and Arabic- and/or English-speaking participants and to ensure that project-related documents and activities are accurately and professionally communicated.

2)      Specific objectives

The specific objectives of this assignment are to:

·       Provide accurate and high-quality written translation from French into Arabic and English, and from Arabic and English into French, as required.

·       Deliver professional simultaneous and/or consecutive interpretation between French and Arabic and between French and English.

·       Ensure timely delivery of translation outputs in line with agreed deadlines, including urgent requests when required.

·       Facilitate effective communication between French-speaking and Arabic- and/or English-speaking participants during TAKATUF Project activities.

·       Ensure consistency, accuracy, and appropriate use of terminology across translated documents and interpreted activities.

·       Adapt translation and interpretation services to different technical, institutional, development, social protection, gender, and policy-related contexts relevant to the project.

·       Maintain confidentiality, neutrality, accuracy, and professionalism in handling project-related information and materials.

·       Support the smooth implementation of project activities across different locations in Jordan, including Amman, Jerash, and Karak.

3)      Anticipated results

The expected results of this assignment are:

• High-quality and accurate translation of project-related documents between French and Arabic and between French and English, in both directions.
• Effective interpretation services between French and Arabic and between French and English during meetings, workshops, trainings, conferences, consultations, and other project events.
• Timely delivery of written translations, including urgent requests, in accordance with agreed deadlines and quality standards.
• Improved communication and understanding between French-speaking stakeholders and Arabic- and English-speaking participants involved in TAKATUF Project activities.
• Consistent and appropriate use of technical, institutional, development, gender, and social protection terminology.
• Professional handling of sensitive and project-related information with full respect for confidentiality and ethical standards.
• Overall contribution to the successful implementation of project activities through clear, accurate, and culturally appropriate French language support.

III.      Description of the assignment

The selected individual consultant shall be responsible for providing professional French translation and interpretation services to support the implementation of TAKATUF Project activities across Jordan.

French shall be the primary language of the assignment.

The assignment will involve the following language combinations:

• French ↔ Arabic
• French ↔ English

The assignment does not require standalone Arabic ↔ English translation or interpretation services.

The assignment includes two main components:

1. Interpretation Services

The consultant will provide simultaneous and/or consecutive interpretation between French and Arabic and/or between French and English during project events, including but not limited to:

• Trainings
• Workshops
• Conferences
• Stakeholder meetings
• Consultations
• Focus group discussions
• Field activities
• High-level meetings
• Project-related events and discussions

The consultant shall ensure accurate, real-time communication between French-speaking and Arabic- and/or English-speaking participants while maintaining neutrality, clarity, confidentiality, and professionalism.

The consultant may be required to provide interpretation services in Amman as well as in other locations in Jordan, including Jerash and Karak.

2. Written Translation Services

The consultant will provide written translation:

• From French into Arabic
• From Arabic into French
• From French into English
• From English into French

The documents may include, but are not limited to:

• Technical and project reports
• Training materials
• Presentations
• Communication and visibility materials
• Surveys
• Studies
• Official correspondence
• Meeting documents
• Institutional documents
• Contractual documents
• Project-related materials

All translations must be accurate, contextually appropriate, professionally written, and consistent in terminology and style.

The consultant is expected to respond to both planned and urgent requests and to ensure flexibility and availability throughout the duration of the contract.

The assignment will be implemented on an as-needed basis under a framework agreement, with tasks assigned depending on the project's operational needs and event schedule.

1)      Anticipated deliverables

The selected consultant shall be responsible for delivering the following:

Written Translation

Accurate and professionally edited translations of project-related documents:

• French → Arabic
• Arabic → French
• French → English
• English → French
•  

Interpretation Services

Provision of simultaneous and/or consecutive interpretation:

• French ↔ Arabic
• French ↔ English

during project activities such as trainings, workshops, conferences, stakeholder meetings, consultations, field visits, and other project events.

Geographical Scope and Travel Arrangements

Interpretation services may be required outside Jordan, in countries to be specified in each assignment request (mainly Europe). Services provided outside Jordan will be remunerated at the same unit rates as those proposed in the financial offer for Jordan/Outside Amman (section B in the financial offer Form).

Expertise France will cover the travel and related expenses incurred for assignments outside Jordan, including international flights, accommodation, per diem, and other applicable costs, in line with Expertise France’s applicable procedures. These expenses are in addition to the unit rates and must not be included in the financial offer. Travel will be subject to prior written approval, budget availability, and compliance with Expertise France’s security requirements, mission orders, clearances, and insurance.

Timely Outputs

All written translation and interpretation assignments shall be delivered within the agreed deadlines, including urgent requests where applicable.

Quality Assurance

All deliverables shall meet high standards of:

• Linguistic accuracy
• Clarity
• Consistency
• Appropriate terminology
• Cultural and contextual appropriateness
• Professional presentation

Confidentiality Compliance

The consultant shall ensure proper handling of all project-related documents and information and shall comply with applicable confidentiality and data protection requirements.

Service Reporting

The consultant may be required to submit brief assignment reports and/or timesheets detailing completed translation or interpretation assignments, dates, locations, and duration of services provided.

IV.      Place, duration and terms of performance

1)      Implementation period:

 November 2026  – December 2028

2)      Place of Performance:

The assignment will primarily be implemented in Jordan, particularly in:

• Amman
• Jerash
• Karak

Written translation assignments may be performed remotely where appropriate.

Interpretation assignments may require the consultant to travel to different locations in Jordan and, where necessary, outside Jordan, depending on project activities and subject to budget availability and Expertise France’s applicable procedures and approvals.

3.Nature of the Assignment

The services will be provided on an as-needed basis under a framework agreement.

The project does not guarantee a minimum volume of assignments. Specific assignments, deadlines, locations, and required language combinations will be communicated by the TAKATUF Project team based on operational needs and the project event calendar.

V.      Required expertise and profile

The individual consultant is expected to demonstrate the following qualifications and competencies:

• Proven professional experience in French translation and interpretation.
• Excellent written and spoken command of French, with strong professional command of Arabic and English.
• Demonstrated ability to translate accurately and professionally:
  • From French into Arabic and English.
  • From Arabic and English into French.
• Proven experience in providing simultaneous and/or consecutive interpretation between French and Arabic and/or French and English.
• Strong knowledge of technical, institutional, development, social protection, gender, and policy-related terminology is considered an asset.
• Ability to deliver high-quality work under tight deadlines, including urgent requests.
• Experience in translating a variety of document types, including reports, training materials, presentations, communication products, studies, surveys, and official correspondence.
• Proven experience providing interpretation during workshops, trainings, conferences, meetings, consultations, and multi-stakeholder events.
• Strong understanding of confidentiality, neutrality, and professional ethics.
• Excellent attention to detail and ability to maintain consistency in terminology and style.
• Previous experience working with international organizations, NGOs, INGOs, donor-funded projects, governmental institutions, or development programmes is considered an asset.
• Availability to provide services in Amman and, when required, in other governorates including Jerash and Karak.

VI.      Assignment reports

The consultant may be required to submit brief assignment reports and/or supporting documentation upon request by the TAKATUF Project team.

These reports should include, as a minimum:

• A summary of services provided (translation and/or interpretation).
• Date, location, and duration of each interpretation assignment.
• Type of activity supported (e.g., training, workshop, meeting, conference).
• Language combination used, where applicable.
• Number and type of documents translated, where applicable.
• Any challenges encountered during the assignment, if relevant.
• Confirmation of completion of services as per the request.

Where applicable, the consultant may also be requested to submit timesheets or other supporting documentation to validate the services delivered and facilitate payment processing.

All reports must be submitted in a clear and timely manner, in accordance with the project's requirements.

VII.      Submission  Requirements

Interested individual consultants are invited to submit a technical and financial proposal demonstrating their capacity to deliver the requested services.

The submission should include, at minimum, the following:

• A brief technical proposal outlining the consultant's understanding of the assignment and proposed approach to delivering French translation and interpretation services.
• An updated CV demonstrating relevant qualifications and professional experience.
• Evidence or portfolio of previous translation and interpretation assignments.
• Evidence of professional experience involving:

• • French ↔ Arabic translation and interpretation.
  • French ↔ English translation and interpretation.

·       Financial proposal clearly indicating the unit rates for (use the table in Annex I: Financial Proposal Form):

• • Interpretation services per day in Amman.
  • Interpretation services per day outside Amman.
  • Written translation per page.
  • Urgent translation services, if applicable.

• Contact details of at least two professional references.
• Any applicable registration or legal documents required for contracting an individual consultant.

All submissions must be complete, clear, and written in English or Arabic. Incomplete submissions may not be considered.

Proposals shall be submitted by the deadline indicated in the solicitation notice to the designated email address or submission platform.

Proposals must be sent by email to jordan.procurement@expertisefrance.fr by 5 November 2026, COB (Amman time), with the subject line "TAKATUF – French Translation and Interpretation Services – [Consultant name]". Late submissions will not be considered.

Questions or requests for clarification must be sent to the same email address, quoting the assignment title in the subject line.

VIII.      Evaluation Matrix

Proposals will be evaluated based on technical quality and financial offer. The contract will be awarded to the Individual Consultant offering the best value for money and meeting the required qualifications

Annex I: Financial Proposal Form

Candidate name: ________________ Date: ____________ Currency: JOD

*Indicative quantities are provided for evaluation purposes only and do not constitute a commitment to any volume.

Notes for candidates

• Unit prices must be firm and fixed for the whole contract period, in JOD, and exclusive of VAT and taxes.
• Prices must include all costs, including transport, accommodation and per diem within Jordan, and revisions.

·       The rates quoted in Section B (outside Amman) will also apply to assignments outside Jordan. For these assignments, Expertise France will cover flights, accommodation, per diem, and related expenses separately, and these must not be included in the rates.