Ref.
2026/CAPA/16518
Job offer type
Field staff jobs
Type of contract
Fixed-term contract (CDD)
Deadline date
2026/11/06 12:00
Contract
Wage portage
Duration
12 mois
Contracts and Procurement Assistant (M/W)
Département Santé - DEPSAN > Bureaux Santé
Published on : 2026/10/25
SUB-SAHARAN AFRICA
NIGERIA
ABUJA
Mission description
The following list is not exhaustive; the responsibilities and activities described are not restrictive.
Working closely with the Procurement and Contracts Officer, the Contracts and Procurement Assistant is responsible for the contracting activities of cooperation projects, in accordance with applicable regulations and Expertise France’s internal public procurement and grant procedures:
1. Contract planning and needs assessment
- Support project teams in preparing procurement plans.
- Contribute to drafting terms of reference/specifications and calls for proposals for grants.
- Plan and optimise procurement and grant-award procedures to ensure efficiency and compliance.
2. Management of procurement procedures
- Prepare the documents required to compile the Tender Consultation File (Dossier de Consultation des Entreprises – DCE), excluding the technical specifications/terms of reference.
- Ensure that procurement procedures are fully managed electronically, including the handling of bids and exchanges with candidates through PLACE, in collaboration with the Digital Procurement teams of the Legal Affairs Department (DAJ).
- Manage amendments to tender procedures in coordination with the Legal Affairs Department (DAJ).
- Organize the opening of tenders and prepare the documentation required to assess applications and bids.
- Conduct negotiations with candidates and ensure clear and effective communication with tenderers.
- Draft opening minutes, committee minutes and contract-award minutes, as well as all other documents relating to procurement procedures.
- Finalize contracts and verify tenderers’ compliance using the screening form.
- File and archive all documents in accordance with internal procedures, using document and contract management software.
- For procedural audits, provide the requested documents and explain the procedures implemented.
3. Contract management and monitoring
- Support project teams in monitoring contract implementation and ensuring compliance with contractual provisions, including amendments, addenda and verification of deliverables.
- Contribute to managing supplier relationships and maintaining information on price lists and suppliers.
- Contribute to analysing the national procurement environment.
- Prepare purchase orders and call-off contracts under framework agreements.
4. Coordination and sharing of best practices
- Actively participate in Expertise France’s network of procurement and grants practitioners and contribute to sharing knowledge and best practices in procurement and grants.
- Contribute to structuring and organising the Unit by developing internal management tools, supplier databases and other dedicated resources.
- Assist the Procurement and Contracts Officer with any other legal tasks related to Expertise France’s activities, including drafting legal notes, legal monitoring, case-law and legal-literature research, and support in civil or commercial litigation.
Project or context description
I. EXPERTISE FRANCE IN NIGERIA
Expertise France, the French public agency for international technical cooperation and a member of the AFD Group, implements several projects in Nigeria across various sectors, including health systems strengthening, governance, security, and sustainable development.
The Expertise France office in Abuja supports the implementation of several projects based in Nigeria, including:
- QUALIMEDS – Strengthening the quality and availability of health products in Nigeria.
- FEXTE Nigeria – Supporting reforms of the Nigerian healthcare system through technical expertise and experience sharing.
- PARD-AO (formerly TEI DSSR) – Sexual and Reproductive Health and Rights.
- NISVET – (formerly SKILLS)
In addition to these projects, Expertise France supports the implementation of regional and multi-country initiatives, including:
- EPSAO II – Support to the ECOWAS Peace and Security Architecture.
- Abidjan–Lagos–Ouagadougou Corridor Project.
- SECFIN Africa – Strengthening anti-money laundering and counter-terrorist financing systems.
- WASOP – West Africa Sustainable Ocean Programme.
- PEERS – Africa–Europe Platform for Dialogue on Education Reforms.
- TEI SRHR – Team Europe Initiative on Sexual and Reproductive Health and Rights.
- ProTECT – Preventing Trafficking through Enforcement, Cooperation and Training.
Additional national and regional projects may be launched as Expertise France's portfolio continues to develop.
At this stage, this job description covers the projects currently managed by the Expertise France (EF) office in Abuja. This project portfolio may change in line with future project acquisitions and strategic developments in Nigeria and the wider region.
II. BACKGROUND
Expertise France has established a shared office in Abuja, Nigeria, under the leadership of its Health Department, represented locally by a Country Representative.
To facilitate project implementation and ensure effective operational coordination, a Support Unit has been established to provide cross-cutting administrative and operational services to projects managed and supported by the office.
The Support Unit comprises functions covering human resources, finance, procurement, contracting, administration, and logistics.
Under the supervision of the Procurement and Contracts Officer, the Contracts and Procurement Assistant will support procurement and contracting activities across the office's project portfolio, ensuring compliance with applicable regulations and Expertise France's internal procedures.
Required profile
1. Education
- A postgraduate degree in Law, with knowledge of public procurement (Master’s level).
- A sound command of public procurement regulations.
2. Technical skills
- At least three (3) years’ experience in public procurement contracting (supplies, services and works) and grant management.
- Knowledge of rules governing works carried out under public-sector project ownership would be an advantage.
- Experience in contracting and financial reporting to a donor (European Union) within the framework of French and/or international regulations would be an advantage.
- Ability to work collaboratively across networks and in a demanding environment.
3. Personal qualities
- Strong ability to work independently, exercise sound judgement and remain impartial.
- Strong interpersonal skills and ability to work as part of a team.
- Excellent command of office software.
- Well-organised, thorough and methodical.
- Excellent writing, editing and summarising skills.
- Excellent written and spoken English; French is an advantage.
- Responsive and available.
- Discretion.
Additional information
1. Application File
Interested candidates should submit the following:
- An updated Curriculum Vitae (CV);
- A Cover Letter;
- Copies of academic certificates and any other qualification you deem relevant and related to the position;
- Contact details for three professional references from previous employers.
2. RECRUITMENT PROCESS
The recruitment process will include the following stages:
- Shortlisting: Applications will be reviewed against the required qualifications, professional experience, and competencies.
- Interview: Candidates who meet the required standards will be invited for an interview to assess their professional experience, technical skills, motivation, and suitability for the position.
Only shortlisted candidates will be contacted regarding the next stages of the recruitment process.
3. APPLICATION PROCEDURE AND DEADLINE
Interested candidates should submit their complete application file, including all documents listed above, through the following channel:
- Email subject: Application – Contracts and Procurement Assistant
- Application deadline: 06/11/2026
Applications received after the deadline or that do not meet the stated requirements may not be considered.
Expertise France is an equal opportunity employer and encourages qualified candidates to apply.
Deadline for application : 2026/11/06 12:00
Expertise France is the public agency for designing and implementing international technical cooperation projects. The agency operates around four key priorities :
- democratic, economic, and financial governance ;
- peace, stability, and security ;
- climate, agriculture, and sustainable development ;
- health and human development ;
In these areas, Expertise France conducts capacity-building initiatives and manages project implementation, leveraging technical expertise and acting as a project coordinator. This involves combining public sector expertise with private sector skills to drive impactful results.