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Ref.
2026/PAGMP/16486

Job offer type
Field staff jobs

Type of contract
Fixed-term contract (CDD)

Activity sectors
Administrative and Accouting Management ; Legal

Deadline date
2026/11/15 23:55

Contract
Employee

Duration
12 months (renewable)

Mission description

Within the mutualized office of Expertise France in the Philippines, and under the hierarchical supervision of the Finance and Administrative Manager, the Procurement and Grants Manager will be responsible for structuring, coordinating and supervising procurement, grants and logistics functions for Expertise France projects in the Philippines.

The position is designed as a senior operational management role. The Procurement and Grants Manager will act both as a technical expert and as a working manager, able to directly handle complex procurement and contractual files while supervising a small team composed of procurement, grants and logistics staff.

The Procurement and Grants Manager will ensure that procurement, grants and logistics processes are implemented in line with Expertise France procedures, donor requirements and applicable compliance standards. The role will also contribute to strengthening internal workflows, improving coordination between project teams and support services, and reducing operational and compliance risks across Expertise France projects in the Philippines.

The Procurement and Grants Manager will notably be responsible for:

1. Management and structuring of the procurement, grants and logistics unit

  • Manage, coordinate and supervise the support staff in charge of procurement, grants and logistics (EU-PH Digital Economy Package Procurement Officer, Grants Officer, Junior Grants and Procurement Officer, and Logistics and Missions Officer).
  • Organise the workload of the unit, allocate tasks and ensure appropriate prioritisation between projects and operational needs.
  • Act as the main technical reference for procurement, grants and logistics matters within the mutualized office.
  • Develop, update and implement internal tracking tools to monitor procurement plans, grant follow-up, contract execution, mission logistics and operational bottlenecks.

2. Procurement planning and implementation

  • Coordinate and update procurement plans for Expertise France projects in the Philippines, in close coordination with project teams and the finance unit.
  • Identify procurement needs with project teams, anticipate annual and multi-year procurement requirements, and ensure appropriate planning of procurement procedures.
  • Define and validate procurement strategies according to Expertise France rules, donor requirements, thresholds, timelines, export control, market conditions and operational constraints.
  • Provide technical support to the EU-PH Digital Economy Package Procurement Officer on complex or sensitive procurement files, including high-value tenders, framework agreements, IT and digital infrastructure-related procurements, service contracts, international procurement and import/export issues.
  • Directly manage complex procurement procedures where required, including preparation of tender documents, evaluation grids, consultation processes, negotiation, award recommendations and contract finalisation.
  • Ensure the traceability, transparency and completeness of procurement files for internal control and audit purposes.

3. Contract management and compliance

  • Supervise the full contractual cycle for procurement files, including contract preparation, review, signature process, follow-up, amendments, renewals and closure.
  • Ensure that contracts, purchase orders, framework agreements and amendments are prepared in line with Expertise France procedures and donor rules.
  • Coordinate with the Department of Legal Affairs and other Headquarters services when legal validation or technical guidance is required.
  • Monitor contract implementation, delivery timelines, performance issues and contractual risks.
  • Ensure that procurement documentation is complete, properly archived and readily available for audits and controls.
  • Contribute to the development of risk mitigation measures and corrective action plans where compliance issues are identified.

4. Supervision of grants management

  • Supervise the operational management of grants implemented by Expertise France projects in the Philippines.
  • Ensure that calls for proposals, evaluation processes, grant agreements, amendments and closures are implemented in compliance with Expertise France and donor rules.
  • Support the Grants Officer and Junior Grants and Procurement Officer in managing grant documentation, beneficiary follow-up, compliance checks and audit trails.
  • Ensure that checks on grant expenditure, supporting documents and beneficiary reporting are properly carried out in coordination with the finance unit.
  • Support the management of complex or sensitive grant cases, including delays, eligibility issues, contractual risks, audit findings, amendments or potential non-compliance.
  • Contribute to the development of harmonised tools and guidance for grants management in the Philippines context.

5. Logistics and missions supervision

  • Supervise the Logistics and Missions Officer in the organisation of missions, events, travel arrangements, office logistics and recurrent logistical needs.
  • Ensure that logistics processes are aligned with procurement and finance procedures, especially for events, missions, transport, accommodation, catering and office supplies.
  • Support the establishment of framework agreements and recurrent supplier arrangements for logistics services.
  • Ensure appropriate coordination between project teams, logistics, procurement and finance for activity implementation.
  • Contribute to the improvement of mission, event and logistics workflows across Expertise France projects in the Philippines.

6. Internal control, audit readiness and continuous improvement

  • Ensure that procurement, grants and logistics files meet audit-readiness standards.
  • Identify compliance and operational risks and propose mitigation measures.
  • Lead the development and improvement of procurement, grants and logistics workflows, templates, checklists and tracking tools.
  • Contribute to the preparation of internal and external audits and ensure follow-up of recommendations related to procurement, grants and logistics.
  • Support the preparation of the Mutualized Office procedures manual, particularly for procurement, grants, contracts, logistics and mission workflows.
  • Promote a culture of compliance, accountability, transparency and service orientation within the support team and towards project teams.

This job description may evolve according to Expertise France's operational requirements and the needs of Expertise France projects in the Philippines.

Project or context description

Expertise France is the French public agency for international technical cooperation. The agency designs and implements international cooperation projects and mobilises technical expertise in support of public policies, institutional strengthening and sustainable development.

In the Philippines, this position provides support to Expertise France projects in the Philippines, which require administrative, financial, procurement, grants and logistics support in line with their respective implementation needs.

In this context, Expertise France has launched a process to mutualise support functions through the creation of a Mutualized Office in the Philippines. This mutualized office aims to:

  • optimise the use of administrative, financial, procurement and logistics resources;
  • strengthen the operational efficiency of projects;
  • limit structural and support costs;
  • improve the consistency and quality of support services provided to projects;
  • reinforce Expertise France’s presence as an operator with a structured field office in the Philippines.

For this position, shared and rationalised support functions cover Expertise France projects in the Philippines, while guaranteeing compliance with Expertise France procedures, donor requirements and risk management standards.

The target structure of the Mutualized Office is organised around two main support units:

  • an Administration and Finance unit, responsible for financial management, accounting, treasury, administrative management and internal control;
  • a Procurement, Grants and Logistics unit, responsible for procurement planning, contract management, grants management, missions, events and logistical support.

The Procurement and Grants Manager will lead the Procurement, Grants and Logistics unit and will play a key role in structuring the operating model of the Mutualized Office. The position supports Expertise France projects in the Philippines and is expected to ensure that procurement, grants and logistics processes are implemented efficiently, consistently and in compliance with applicable rules.

Required profile

Education and experience

  • Master’s degree in procurement, law, public administration, business administration, international development, project management, logistics, finance or another relevant field.
  • At least 8 years of relevant professional experience in procurement, contract management and/or grants management, preferably in international cooperation, donor-funded projects or international organisations.
  • Proven experience in managing procurement procedures and contracts in complex operational environments.
  • Proven experience in managing complex procurement procedures for high-value contracts, including ICT, digital infrastructure, equipment, services and/or works
  • Proven experience planning, managing and supervising international procurement and imports of digital or other infrastructure equipment, including coordination of suppliers, freight forwarders, customs brokers and the importer of record. Experience with Philippine import and customs procedures would be an asset.
  • Experience in grants management, sub-granting mechanisms or financial support to third parties
  • Previous experience with Expertise France, AFD Group, the European Union, the World Bank or another international donor-funded environment would be an asset.
  • Experience in team management, process structuring and change management is required.
  • Experience in Southeast Asia or in the Philippines would be an asset.

Technical knowledge

  • Strong knowledge of procurement and contract management procedures in donor-funded environments.
  • Good understanding of grant management cycles, including calls for proposals, evaluation, contracting, monitoring, reporting, amendments and closure.
  • Good knowledge of multi-donor compliance requirements, in particular EU, AFD and/or World Bank standards.
  • Ability to define procurement strategies and select the most appropriate procedures according to thresholds, risks, market conditions and donor requirements.
  • Strong capacity to define procurement strategies for complex or high-risk purchases, including open tenders, restricted procedures, framework agreements, international procurement and contracts requiring enhanced audit trail.
  • Strong understanding of audit requirements, internal control, file documentation and compliance traceability.
  • Strong working knowledge of international trade and import processes for infrastructure equipment, including Incoterms, shipping and insurance documentation, customs classification and valuation, import permits, customs clearance, duties and taxes, and controls on strategic, regulated or dual-use goods.
  • Knowledge of logistics and mission management processes in field offices would be an asset.
  • Familiarity with procurement platforms, contract management tools and digital tracking systems would be an asset.

Skills

  • Ability to manage a multi-functional team and organise work across procurement, grants and logistics functions.
  • Ability to directly handle complex procurement and contractual files while supervising the work of others.
  • Ability to plan and supervise infrastructure equipment imports, assign and monitor import responsibilities, anticipate delivery, clearance and cost risks, and coordinate with technical experts, the importer of record, customs brokers, Headquarters legal and export-control teams and specialised advisers on permits, compliance checks and any required prior validation.
  • Strong analytical and risk management skills.
  • Ability to identify bottlenecks, anticipate operational risks and implement tracking tools and corrective measures.
  • Strong drafting skills, including preparation of procurement documents, evaluation reports, contracts, internal notes, procedures and guidance documents.
  • Ability to interact with project teams, finance staff, Headquarters, legal departments, donors, suppliers and beneficiaries.
  • Capacity to provide technical guidance and coaching to staff with different levels of experience.
  • Excellent command of English, both written and spoken.
  • Working knowledge of French would be an asset.

Personal qualities

  • Strong sense of organisation, rigour and attention to detail.
  • High level of autonomy and ability to take decisions within the defined procedural framework.
  • Strong sense of responsibility, integrity and impartiality.
  • Ability to work under pressure and manage multiple priorities.
  • Solution-oriented mindset and capacity to resolve operational issues before escalation.
  • Strong interpersonal skills and ability to work in a multicultural environment.
  • Service-oriented approach towards project teams, while maintaining compliance and risk-control standards.
  • Ability to support organisational change and contribute to the development of a new mutualized office.

Additional information

  • The position is full-time (100%) for a duration of 12 months renewable.
  • Location: EF Office in Manila (BGC).
  • Contract type: local contract, according to Expertise France procedures and local conditions.
  • Possible missions to project sites and partner institutions in the Philippines and occasional regional or European travel are expected.
  • Expected start date: November 2026.

Documents to be submitted

  • CV;
  • cover letter;
  • copies of relevant diplomas and certificates;
  • 3 professional references.

Applications may be reviewed on a rolling basis. Expertise France reserves the right to select a candidate before the application deadline.

Deadline for application : 2026/11/15 23:55

Expertise France is the public agency for designing and implementing international technical cooperation projects. The agency operates around four key priorities :

  • democratic, economic, and financial governance ;
  • peace, stability, and security ;
  • climate, agriculture, and sustainable development ;
  • health and human development ;

In these areas, Expertise France conducts capacity-building initiatives and manages project implementation, leveraging technical expertise and acting as a project coordinator. This involves combining public sector expertise with private sector skills to drive impactful results. 

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