Main responsibilities: As part of the Project Support Team at Expertise France’s Shared Office (Bureau Mutualisé - BM) in Cabo Verde, and under the supervision of the Head of Support Services (Responsable des Services Support - RSS), the Finance Manager (Responsable des Affaires Financières- RAF) is responsible for overseeing the office’s financial and administrative management, ensuring the quality of financial data, safeguarding cash flow and expenditure, producing financial reports, and contributing to budget decisions and operational compliance. The Finance Manager will manage a Treasury Officer and a Finance Officer, working closely with both.

The Finance Manager will be part of the BM support team, which consists of six people and reports to the RSS: a Finance Manager (the position advertised), a Procurement and Contracts Manager (RAC), a Logistics and General Services Officer, a Procurement and Contracts Officer, a Finance Officer, and a Treasury Officer. The team may evolve according to operational needs.

The duties listed below are detailed but not exhaustive:

1. Financial and budget management
•  Update and ensure the reliability of financial and budget monitoring for projects and shared costs.
•  Monitor budget utilisation and ensure alignment between financial implementation and operational planning.
•  Conduct periodic budget analyses.
•  Together with the Finance Officer, prepare internal budget exercises based on expenditure forecasts and in coordination with project teams: RPP, BR, PA/BI; and check the quality of forms/documents shared with headquarters.
•  Contribute to budget reviews and to uploading/updating financial data in the relevant tools.
•  Support strategic decision-making by providing financial analyses.
•  Ensure consistency between monitoring tools, X3, Atlas, FGT and supporting documents.
•  Together with the Finance Officer, monitor and close out advances.
•  Together with the Finance Officer, ensure that analytical and accounting corrections and adjustments are processed.
•  Ensure that shared costs and payroll reallocations are properly accounted for.
•  Coordinate the preparation of donors’ financial reports.
•  Prepare the financial information required for invoicing.
•  Together with the Treasury Officer, monitor incoming payments.

2. Treasury and financial operations
•  Together with the Treasury Officer, oversee cash flows, cash replenishment, and the monitoring of local bank accounts, cash on hand and advances.
•  Analyse cash requirements based on updates provided by the Treasury Officer.
•  Supervise payment arrangements, reconciliations, cash counts and treasury closing procedures.
•  Liaise with headquarters functions on treasury and accounting matters.
•  Together with the Treasury Officer and Finance Officer, prepare the data required for half-yearly and annual closing.

3. Internal control and compliance
•  Ensure that expenditure is eligible under Expertise France and donor rules.
•  Ensure the reliability of financial data.
•  Together with the Treasury Officer, help secure financial flows and manage risks, ensuring compliance with internal procedures and donor requirements.
•  Check the quality of analytical and accounting allocations in the various tools.
•  Raise alerts regarding financial risks and propose corrective measures.
•  Prepare project and partner audits.
•  Coordinate the collection of supporting evidence and responses to auditors, and contribute to the implementation of recommendations.4. Management and technical support
•  Manage, lead and support the BM Finance team.
•  Help disseminate financial best practices.
•  Contribute to the onboarding and skills development of finance staff.
•  Develop or update tools, internal guidance notes and methodological documents.
•  Oversee the archiving of accounting documents in accordance with internal procedures.