Based in Amman, the Finance Officer reports to the Administrative and Finance Manager (RAF) of the Jordan Office, which is part of the Lebanon/Jordan Country Direction. She/He shares the office project portfolio with the Finance Officer and works with the treasury assistant, the project teams, and the logistics and procurement teams.

The Finance Officer supports the RAF in the running of the Finance department and is the financial focal point for the project teams. She/He ensures the reliability of budget follow-ups, the respect of financial reporting deadlines, the quality of audits and the application of the agency’s financial procedures. She/He directly follows a portfolio of projects and the shared cost centres, and contributes to the preparation of office-wide exercises, especially project reviews.

Financial and budget follow-up of projects in Jordan:

·        Ensure the Budget Follow-Up (BFU) of the projects in her/his portfolio (updates, consistency checks, sharing on time) according to the agency’s established format;

·        Set up the BFUs of new projects in her/his portfolio

·        Organise and lead the monthly BFU meetings with the project teams of her/his portfolio;

·        Support the RAF in the agency budget exercises (initial budget, revised budget and landing forecasts);

·        Prepare the half-year and annual closing of the projects in her/his portfolio (production and check of the Matrix) under the supervision of the RAF;

 ·        Contribute to the reliability of the contractual and financial information available for the projects supported by the USP, especially in Atlas

Financial reporting & relations with HQ

·        Prepare the financial reports of her/his portfolio and do a first check before sending them to the RAF;

·        Keep an updated consolidated calendar of reports and audits for the whole office, in liaison with the RAF, the Finance Officer and the HQ project officers;

·        Keep a consolidated status of donor payment requests for the whole office (sent, pending, late), based on the follow-up done by each finance officer;

·        Ensure the quality of the reports sent, standard communication, and the respect of HQ and donor deadlines

Audit management

·        Prepare the external audits of her/his portfolio (ToR, purchase requests, collection of supporting documents, answers to pending issues);

·        Coordinate, in liaison with the RAF, communication and exchanges with external auditors for the projects within her/his portfolio;

·        Follow up the sending of the final audit reports within the contractual deadlines

Support to the RAF on the running of the Finance department

·        Contribute to setting up and applying the office monthly financial cycle (closing, sending of accounting documents, controls);

·        Take part in sharing the financial procedures with the project teams and help them apply them (expenditure process, reception decision, payment approvals (BAP));

·        Identify the difficulties met by the project teams and suggest practice adjustments to the RAF

Project financial management

·        Directly follow the finances of the most complex projects of the Jordan office portfolio (donor requirements, volume, audit frequency), according to the split decided by the RAF, especially the check and processing of payment files (ATLAS payment vouchers – BAP);

·        Be the main financial contact person for the project managers of these projects;

·        Follow up the payments (BAP) of the shared cost centres for the operating budgets;

·        Ensure consistency between the accounting journals and the treasury journals of the projects and cost centres of her/his portfolio, including the follow up on accounting analytical adjustments in liaison with Headquarters

·        Check general and analytical accounting entries (project budget allocations);

·        Follow up, with the other departments, the VAT refund and exemption mechanism for the projects of her/his portfolio

Cross-cutting responsibilities

·        Take part in USP/project coordination meetings;

·        Prepare the half-year reviews of all office projects, in liaison with the RAF and the project teams;

·        Support the implementation of internal control;

·        Support the RAF on communication and payment processes between finance, accounting and treasury

Archiving:

·        Implement the archiving procedure for her/his finance files;

·        Contribute to filing and archiving the Finance department files according to the office filing plan.