MAIN RESPONSIBILITIES

The Project Team Leader oversees the overall supervision and coordination of the project. She/He reports to the Country Director of Expertise France in Ukraine (Kyiv) or any person designated by her/him.

In this capacity, she/he is responsible for:

•         Coordinating all project activities and ensuring operational management of the technical assistance program;
•         Participating in the various procurement processes to be undertaken;
•        Facilitating dialogue with stakeholders: AFD (headquarters and field office), Expertise France, Ukrainian partners, Ukrainian beneficiaries, experts, and technical partners; 
•    Preparing and leading coordination meetings, steering committees, and monitoring meetings;
•         Identifying operational risks and blocking points and proposing corrective measures;
•         Ensuring consistency and cross-cutting integration of project components .

He/She ensures compliance with donor requirements, particularly in terms of reporting, audits, procurement, and visibility, as well as adherence to Expertise France internal procedures.

He/She works in close collaboration with AFD field office. 

More globally, he/she is responsible for the smooth running of the program. 

ASSIGNED TASKS

Project planning and implementation

•    Plan and organize implementation of activities in coordination with Expertise France headquarters, AFD, and Ukrainian partners;
•           Coordinate mobilized experts and service providers;
•       Ensure follow-up of technical missions, workshops, training sessions, and capacity-building activities carried out within the framework of the project;
•           Oversee development of tools and methodologies developed within the scope of activities;
•           Support structuring of municipal activities and projects under the program;
•          Ensure quality control of deliverables produced by service providers.

Administrative, financial, logistical, and security management

•     Ensure compliance with Expertise France administrative and financial procedures, with support from the USP;
•         Supervises logistical, legal, financial, and administrative aspects of activities;
•         Update project management tools (work plan, indicators, risks) with team inputs;
•      Ensure compliance and proper documentation of Expertise France procedures (including procurement: contracts, invoices, etc.);
•         Pilot Expertise France's internal reporting exercises in accordance with internal procedures;
•       Apply Expertise France security plan and ensures all experts comply with security rules, in coordination with the Regional Security Coordinator.

Accountability and capitalization

•      Prepare technical reports and contractual project monitoring documents, including progress reports required under the financing agreement;
•          Consolidate information and reporting to AFD;
•           Contribute to documenting project activities, results, and lessons learned;
•    Contribute to the preparation of contractual documents if needed (amendments, agreements, MoUs, etc.).

Monitoring and evaluation

•         Oversee implementation and monitoring of the project M&E system;
•         Coordinate data collection and tracking of logframe indicators;
•         Prepare monitoring reports and contributes to mid-term and final evaluations;
•         Coordinate monitoring activities, technical audits, and verification of supported projects.

Communication and visibility

•         Oversee development and implementation of the project communication strategy;
•         Coordinate preparation of communication and visibility materials with the USP;
•         Organize events, workshops, and stakeholder dialogue activities;
•         Ensure promotion of project results to partners and donors;
•         Contribute to the visibility of the AFD Group's activities in Ukraine.
• And any other tasks that may be requested within the bounds of his position for the project implementation.