Objectives and desired results

1)     General objective

To strengthen the managerial, professional and internal knowledge-transfer capacities of the State Audit Service of Ukraine through flexible expert support that can be mobilised under any of the three thematic areas of support, separately or in combination, throughout the implementation period of EU4PFM Phase III.

2)     Specific objectives

• Thematic Area 1 - Managerial Leadership Development: strengthen leadership, managerial effectiveness, team mobilisation, communication, project management, conflict-management and other management practices for senior, middle and operational managers.

• Thematic Area 2 - Professional Skills Development: strengthen competency management and workforce professionalisation, including competency frameworks, job and role profiles, competency-gap analysis, professional-development pathways and targeted capacity-building programmes.

• Thematic Area 3 - Knowledge Transfer and Internal Capacity Building: build sustainable internal learning capacity through adult-learning methodologies, development of internal trainers, co-design and co-facilitation, reusable training modules and stronger facilitation practices.

• Provide cross-cutting diagnostics, advisory support, practical tools, customised learning solutions, evaluation and follow-up so that SAS can translate organisational priorities into sustainable operational practices.

3)     Anticipated results

• Under Thematic Area 1, SAS leaders and managers have access to practical methods and tools that strengthen leadership, communication, team performance, project delivery and management of organisational challenges.

• Under Thematic Area 2, SAS has strengthened approaches and practical instruments for competency management, job and role definition, skills-gap identification, professionalisation and targeted workforce development.

• Under Thematic Area 3, SAS develops stronger and more sustainable internal training and knowledge-transfer capacity, including a pool of staff able to design, facilitate and disseminate learning internally.

• Training, advisory and organisational-development outputs are adapted to SAS realities and are reusable by managers, human-resource functions, training functions and internal experts.

• Mobilisations are clearly scoped, documented, evaluated and adjusted in line with SAS priorities and EU4PFM Phase III objectives.

Description of the assignment

4)     Planned activities

1. Framework mobilisation and needs assessment. Conduct consultations, rapid diagnostics, document reviews and stakeholder interviews as required to define each intervention, identify the relevant thematic area or combination of thematic areas, confirm target groups and prepare an agreed mobilisation plan.

2. Thematic Area 1 - Managerial Leadership Development. Provide advisory, training, facilitation and/or coaching support for senior leadership, Executive Committee members, middle managers and operational managers. Possible topics include leadership and team cohesion; public speaking and executive presence; effective communication and presentation; preparation and delivery of persuasive project presentations; project management as a leadership tool; management and project-management methodologies; interpersonal and communication skills; prevention, identification and resolution of professional conflicts; support for newly appointed managers; and institutional communication and representation skills.

3. Thematic Area 2 - Professional Skills Development. Support the development and implementation of structured competency-management and workforce-development approaches. Activities may include development or revision of competency frameworks for audit and related professions; review and updating of job descriptions or role profiles; competency-gap and training-needs analyses; identification of priority professional skills; development of professionalisation plans, learning pathways or targeted capacity-building programmes; and practical tools for monitoring skills development.

4. Thematic Area 3 - Knowledge Transfer and Internal Capacity Building. Support the creation of sustainable internal learning mechanisms and the development of qualified internal trainers. Activities may include training in adult-learning methodologies (andragogy); collaborative design of training modules; co-facilitation with national trainers; observation, feedback and mentoring; strengthening facilitation, communication, voice, non-verbal communication, active listening and learner-engagement skills; management of training groups; and preparation of reusable trainer guidance and learning materials.

5. Cross-cutting learning design and customisation. Design, adapt or review workshops, seminars, coaching formats, working sessions, learning pathways, pedagogical materials, practical exercises, case studies, scenarios, intersession assignments and evaluation tools. Content shall be tailored to SAS professional realities, organisational challenges and participant profiles.

6. Advisory and organisational-development support. Prepare practical recommendations, diagnostic notes, action plans, toolkits, templates, guidance or other agreed outputs linked to managerial development, professional skills, human-resource development, internal learning systems or related organisational priorities.

7. Follow-up, evaluation and knowledge transfer. Monitor implementation and participant feedback, assess the usefulness and application of tools or learning, facilitate debriefing and lessons learned, recommend adjustments and support the transfer of methods to SAS staff.

8. Framework management and reporting. Participate in coordination meetings, prepare mobilisation-specific outputs, document work performed, maintain traceability of working days and provide contractual progress and final reporting.

5)     Anticipated deliverables

The exact combination and sequencing of outputs will be determined separately for each approved mobilisation. Deliverables may relate to one thematic area or combine several thematic areas. The list below is intentionally non-exhaustive and defines the types of outputs that may be commissioned under the framework contract.

6)     Coordinations

The service provider shall designate a single contact person for project implementation purposes.

Ms Virginie MA-DUPONT, Project Leader, will be the service provider’s sole contact point for Expertise France.

Tel: +33 6 70 76 36 50

E-mail: virginie.ma-dupont@expertisefrance.fr

An initial framework kick-off meeting shall be held within five working days after notification of the contract award, unless otherwise agreed with Expertise France. Each substantive mobilisation may begin with a separate briefing or scoping meeting to confirm the relevant thematic area, objectives, target groups, methodology, deliverables, timetable and working-day allocation.

Close collaboration must take place with Expertise France personnel and the relevant SAS counterparts throughout the framework contract. Regular exchanges shall take place with Virginie MA-DUPONT on mobilisation priorities, progress, use of working days, expected outputs and any difficulties encountered. No activity is deemed automatically activated solely because it appears in these Terms of Reference; substantive work shall be undertaken following a written request or approved work plan.

7)     Implementation period:  

8)     Start date: 01.10.2026

9)     End date: 29.01.2029

10)  Effective duration of the assignment: 80 days

11)  Schedule/programme:

The framework contract does not establish a fixed training calendar or a predetermined allocation of days by thematic area. Activities will be mobilised progressively according to SAS priorities and Expertise France requests. Each mobilisation will specify the scope, place, period, expected deliverables and number of working days. The overall cumulative ceiling for the framework contract is 80 working days. Any initial managerial training programme, including activities proposed for the fourth quarter of 2026, shall be commissioned as a separate mobilisation under Thematic Area 1 and shall not limit subsequent activities under any of the three thematic areas.

Assignment reports

The expert shall submit a monthly progress report and a monthly timesheet to Expertise France, using the templates provided. Each report shall identify the mobilisations undertaken during the month, the relevant thematic area or combination of thematic areas, tasks completed, documents prepared or reviewed, meetings and consultations attended, outputs produced, days used, issues encountered and proposed next steps. Mobilisation-specific substantive deliverables shall be submitted in accordance with the relevant written request or approved work plan. A final report shall be submitted at the end of the framework contract and shall summarise activities and results across all three thematic areas.

Monitoring-evaluation 

Performance indicators