1.         OBJECTIVES AND EXPECTED RESULTS

1.1           Assignment Objectives

The purpose of the assignment is to establish an ongoing capitalisation mechanism for the activities of the PACE project in order to identify, analyse and formalise the impacts of the activities and the lessons learned from the project. The project capitalisation assignment represents a key opportunity for strategic reflection, collective learning and the sharing of experience among the various stakeholders involved in the project. The overall objective of the exercise is to enable a joint and in-depth analysis of the effects and changes generated by the project, its key lessons and its future prospects, with a view to understanding how the project can be developed and how its knowledge and lessons learned can be shared with stakeholders.

More specifically, the capitalisation exercise aims to:

• Understand “how” the project achieved its objectives and identify the lessons that can be drawn from the process.
• Strengthen the dynamics of collective learning and regional cooperation among partner countries and the various stakeholders involved.
• Identify and promote the innovations, good practices and methodological approaches developed by the project that could be replicated or adapted in other national or regional contexts.
• Formulate operational recommendations and define strategic directions that incorporate the lessons learned from the capitalisation process.
• Increase the visibility and influence of the PACE project by showcasing its results and the potential effects identified among its stakeholders.

1.2           Methodology and Approach

Assignment Methodology

The capitalisation workshop will follow a participatory and structured approach organised around three complementary phases: pre-workshop, workshop and post-workshop.

The process will be led by the selected consultancy firm or consultant, in close cooperation with the PACE project team and Expertise France’s MEAL Unit (Monitoring, Evaluation, Accountability and Learning), in order to ensure methodological rigour, consistency with the Agency’s capitalisation standards and the full integration of the learning dimension.

Phase 1 – Scoping and Preparation (September 2026)

This preparatory phase aims to establish the methodological and technical foundations of the capitalisation process, organise information collection and ensure the coordinated preparation of data-collection activities and deliverables.

Main activities:

• Scoping discussions with Expertise France.
• Document review and preliminary analysis.
• Development of questionnaires, for example a pre-capitalisation questionnaire to refine the learning questions and a post-workshop questionnaire to request concrete examples of the effects identified.
• Preparation of a methodological scoping note, jointly approved by the PACE team and the MEAL Unit, specifying the objectives, schedule, scope of the capitalisation exercise, expected deliverables and workshop facilitation arrangements.
• Development of data-collection and analysis tools: interview guides, pillar/country summary templates and capitalisation matrices. These tools may be reviewed with the MEAL Unit to ensure that they are aligned with Expertise France’s learning frameworks.
• Preparatory information collection:
  • Targeted interviews with Expertise France focal points, the donor and Member States.
  • Preparation of the detailed workshop agenda and facilitation materials.

Phase 2 – Capitalisation Workshops and Activities

To be specified by the expert. The arrangements currently envisaged are as follows:

• Questionnaire for participants.
• Bilateral interviews with selected participants.
• Workshop with stakeholders (Expertise France, experts and donor).
• End-of-visit “mini-workshops” during one to three study visits conducted as part of the project, between late September and November, in France or elsewhere in Europe.

Phase 3 – Consolidation and Presentation of Results

Main activities:

1.       Data consolidation and cross-cutting analysis:

• Integration of discussions, contributions and post-workshop questionnaires.
• Analytical review conducted with the support of the MEAL Unit, in accordance with Expertise France’s capitalisation and learning standards.

2.       Production of final deliverables

• A detailed capitalisation report.
• Summaries of the results of the capitalisation process highlighting the project’s impacts (donor capitalisation brief, member States capitalisation brief and Expertise France capitalisation brief).
• Two sessions to present the results of the capitalisation process, one internal to Expertise France and one external.

2              ASSIGNMENT DESCRIPTION

2.1            Main Activities

As part of the assignment, the consultant will carry out the following activities in particular:

Design the Capitalisation System

»         Onboarding and interviews with Expertise France focal points.

»         Document review of PACE project documents.

»         Define the organisational and logistical arrangements for assignments accompanying the visits, in consultation with the consultants and the appropriate counterparts.

»         Design the capitalisation methodology and one or more capitalisation activities for the visits and for discussions with Expertise France and the donor.

Deploy the Capitalisation System

»         Collect and analyse data, including qualitative information from beneficiaries, in order to identify project impacts and areas for improvement.

»         Implement the capitalisation activities.

Present the Results of the Capitalisation Process

»         Share the deliverables with Expertise France.

»         Organise and facilitate presentation sessions.

The assignment will take place between September and December 2026. It may include 1 to 3 trips within France or elsewhere in Europe to organise capitalisation mini-workshops for participants in PACE project visits.

2.2            Deliverables