Under the supervision of the Coordinator of the Technical Secretariat of the Facility, the Deputy Technical Coordinator contributes to the effective and coordinated implementation of VTF activities. He/she ensures close monitoring of the actions undertaken, facilitates coordination between the various stakeholders and ensures the smooth operational, administrative and logistical conduct of activities.

He/she ensures the daily interface with Vietnamese partners (MOT, VNRA, MOC, public agencies), in Vietnamese, to ensure the fluidity of institutional dialogue, full access to information and a good understanding of local issues.

The Deputy Technical Coordinator works independently in a complex environment, structures operational processes, organizes multi-stakeholder events and actively contributes to the local management of the Facility.

The main tasks are:

In support of the TS Coordinator, contributes to the operational management of the Facility 

The deputy. The Coordinator of the technical secretariat plays a central supporting role in the implementation of the Facility, ensuring smooth processes, the proper flow of information and compliance with deadlines, contractual commitments and quality requirements.

He/she shall monitor daily the progress of the activities implemented under the Facility. In this capacity, he/she:

•          Contributes to the drafting, implementation and continuous improvement of procedural manuals, workflows, management tools and framework documents for the technical secretariat;
•          Monitors the programming, planning and execution of activities in accordance with the logical framework, implementation schedule and strategic directions of the Facility;
•          Updates operational monitoring tools (work plans, dashboards, timelines, deliverable tracking matrices);
•          Monitors the financial progress of the activities of the Technical Secretariat;
•          Identifies potential bottlenecks or operational risks and contributes to the definition of corrective measures;
•          Monitors the production, validation, and quality of expected deliverables;
•          Supports coordination between technical teams, mobilized experts and implementation partners.

The Deputy Technical Coordinator covers local operational monitoring and interactions with Vietnamese partners, while the coordinator carries out international dialogue (EU, donors, European companies) and the TA officer carries out technical dialogue.

Monitors and implements activities of the activities

The Deputy Technical Coordinator supports the organization of activities necessary for the implementation of the Facility. He/she is responsible in particular for:

•          Coordinating the preparation of expert missions, workshops, technical meetings, events and policy dialogues;
•          Ensure that local processes are properly respected: official invitations, protocols, administrative procedures with the authorities;
•          Prepare the agendas, organizational supports, and documents necessary for the smooth running of activities;
•      Ensure the operational follow-up of expert, contractor, and supplier contracts, ensuring compliance of services performed with the defined terms of reference and expectations (contractual schedules, deadlines, and delivery of deliverables);
•          Contributes to the quality control of technical productions in connection with the teams concerned;
•          Alerts the Coordinator in case of difficulties affecting the proper execution of contracts.

Ensures information management and supports stakeholder coordination

The Deputy Technical Coordinator shall facilitate the flow of information between the various actors involved in the Facility. As such, he/she:

•          Contributes to the preparation of coordination meetings and the preparation of documents;
•          Maintains a smooth working relationship with institutional partners, local authorities and implementing actors;
•          Contributes to the preparation of periodic technical and financial reports;
•          Ensures monitoring and evaluation and contributes to the capitalization of lessons learned from implementation (results, indicators, progress and difficulties encountered);
•          Participates in the preparation of presentation materials and communication documents.