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The Grants Management and Compliance Officer is integrated into the project teams and contributes to the implementation of the project component related to grant schemes. The role involves strong administrative and financial responsibilities , throughout the entire grant cycle.

For the phases preceding the signature of the grant agreement, the Grants Management and Compliance Officer is primarily expected to provide support upon request from the Project Managers. He/She will take the lead during the contractualization phase and in the monitoring and follow-up of grant agreements.

Identification/Inception phase

The Grants Management and Compliance Officer supports activities related to the design of the different Calls for Proposals, with the support of technical experts (if present on the project concerned) and the project team.

• Estimate budget envelopes and ensure alignment between objectives, strategy and available financial resources.
• Complete the logical framework of the Call for Proposals, including relevant indicators;
• Define the implementation timeline and ensure coherence with governance arrangements;
• Develop evaluation grids and define eligibility, selection and award criteria.

Preparation of the Call for Proposals

• Draft the Call for Proposals guidelines and ensure consistency with the grant agreement and its annexes;
• Formalize the Evaluation Committee, nominate its members and ensure their availability;

Publication of the Call for Proposals

• Support publication on the appropriate platforms and visibility of the Call;
• Organize and facilitate information sessions;
• Manage questions and provide timely responses during the Call period.

Opening and evaluation of proposals

• Ensure compliance with Expertise France procedures and eligibility requirements;
• Brief Evaluation Committee members on rules and objectives;
• Provide secretarial support during eligibility checks and proposal assessments;
• Analyze organizational and financial capacities of applicants and propose risk mitigation measures;
• Liaise with applicants to clarify administrative or financial aspects where necessary.

Contracting and archiving

• Ensure signature of grant contracts and annexes and proper archiving;
• Ensure availability of key procedural documents (publication evidence, committee minutes, notifications, etc.);
• Manage administrative documentation throughout the lifecycle of funded projects.

Monitoring of grant implementation and compliance

The Grants Management and Compliance Officer plays a central role in administrative and financial monitoring of grants.

• Ensure proper understanding of administrative and financial responsibilities by grant beneficiaries and organize capacity-building workshops as needed;

·        Review narrative and financial reports in coordination with the project team , ensure the timely submission of such reports and provide support to partners as necessary;

·        Ensure timely reporting and internal coordination with finance, MEAL and program teams;

·        Ensure compliance with donors (EU/AFD) and Expertise France contractual requirements;

·        Monitor the eligibility of expenditures and compliance with procurement rules ; the Grants Management and Compliance Officer may conduct field visits to communities in order to verify implementation conditions and supporting documentation for expenditures;

·        Identify and mitigate financial and operational risks;

·        Support preparation for audits and verification missions;

• Ensure that all necessary supporting documents are properly archived by EF and its implementation partners;
• Support project holders through tailored action plans based on their capacities;
• Act as the main focal point for grant beneficiaries on administrative and financial matters ;

The position requires a high level of autonomy, analytical capacity and attention to detail.