RESPONSIBILITIES AND SCOPE OF ACTION

• Plan and optimize procurement procedures.
• Select and implement procurement and grant award procedures in accordance with Expertise France's regulations on public procurement and grants.
• Draft amending documents during execution (amendments, termination, rejection of services/deliverables, etc.).
• Contribute to Support Services activities (reporting, advice, support).
• Participate, when required, in workshops launched by projects and/or the Legal Affairs Department.
• Implement procurement processes:
  • Receive and process purchase requests from projects within the office's portfolio.
  • Carry out purchases in compliance with the validation rules and procedures established by Expertise France and donors.
  • Participate in procurement – establishment of framework agreements for certain goods and services.
  • Prepare tender files and upload to the e-procurement platform.
  • Participate in the development of administrative and technical specifications in coordination with requesters.
  • Define selection criteria in consultation with requesters.
  • Analyze offers together with the requesters.
  • Negotiate offers in compliance with regulations.
  • In coordination with the Support Functions Manager, ensure the drafting of various contracts and/or purchase orders for goods, services and works.
  • Archive all procurement and contractual supporting documents online and offline.
• Ensure execution monitoring and contractual compliance :
  • Manage and monitor supplier relationship and communication.
  • Receive and manage invoices in coordination with the Accounting & Treasury Officer.
  • Ensure that the format and information of quotations and invoices are compliant.
  • Manage verification operations, receipt of supplies or deliverables, submission of narrative and/or financial reports (etc.).
  • Monitor price revisions.
  • Draft amendments if necessary.
• Participate in the development, monitoring and updating of procurement plans with the project management unit.
• Conduct market monitoring of national and international suppliers (actors, products, prices, etc.).
• Propose procurement strategies to requesters.
• Identify cross-cutting and recurring procurement needs
• Ensure the implementation of administrative procedures related to project procurement.