The African-European Museum Partnerships is a new initiative aiming to strengthen EU-Africa and intra-Africa partnerships between museums in Africa and Europe. Within this framework, funded by the European Union, co-financed by France, Germany, Belgium and the Netherlands, and implemented by Expertise France and Goethe Institut, the Administrative and Financial Grant Officer will ensure the sound administrative, contractual and financial management of grants awarded under the project.

The postholder will support the management of grants across Sub-Saharan Africa and Europe within complex institutional settings involving multi-country and multi-actor consortia. In this context, he/she will ensure rigorous administrative and financial coordination, compliance with donor regulations and internal procedures, and the proper monitoring of grant implementation from contracting to closure.

The Administrative and Financial Grant Officer will report to the Project Manager and work in close collaboration with the project team, composed of a Project Manager, a Deputy Project Manager, a Head of Components 1 and 2, and a Technical Grant Officer, as well as with the Expertise France Country Support Office in Ethiopia, in particular the finance, procurement and logistics teams.

Key responsibilities include: 

1. Grant Management and Contracting

• Support the preparation and launch of calls for proposals in coordination with the Technical Grant Officer and the relevant technical teams.
• Conduct the administrative and financial assessment of proposals in line with donor requirements, eligibility rules and internal procedures.
• Prepare grant agreements and ensure compliance with donor rules and procedures and institutional rules.
• Support the administrative set-up and contractual follow-up of grant beneficiaries from award to closure.
• Ensure proper contracting, filing, traceability and archiving of all grant-related documents throughout the grant cycle. 

2. Financial and Administrative Monitoring

• Monitor grant implementation, ensuring compliance with contractual obligations.
• Review financial and, where relevant, narrative reports submitted by beneficiaries from an administrative and financial compliance perspective.
• Verify eligibility of expenditures and ensure proper use of funds.
• Monitor budget consumption, forecasts, and payment schedules.
• Develop tools to be implemented with the project beneficiaries to ensure grant implementation.
• Prepare disbursement requests and ensure timely payments in coordination with finance teams.

3. Compliance, Risk Management and Audit Support

• Ensure full alignment of grant management processes with donor regulations, contractual requirements and Expertise France internal procedures.
• Contribute to internal controls and risk mitigation mechanisms.
• Support preparation for audits, verifications, and external evaluations.
• Identify compliance risks, documentation gaps and financial management issues, and propose corrective actions where needed.
• Support the preparation of audits, expenditure verifications, reviews and external evaluations
• Ensure proper documentation, traceability and archiving of expenditures and grant management records.

4. Coordination and Capacity Support

• Provide guidance and clarification to beneficiaries on administrative and financial procedures, when needed.
• Develop and update practical tools, templates and monitoring instruments to support beneficiaries in the sound financial and administrative implementation of grants.
• Organise and deliver training and guidance sessions for beneficiaries on grant management procedures, financial reporting requirements and compliance obligations.
• Organise and deliver training and guidance sessions for beneficiaries on grant management procedures, financial reporting requirements and compliance obligations.
• Participate to the coordination of technical experts, finance teams and HQ.
• Contribute to capitalization and lessons learned related to grant management.

  5.  Liaison with Country Support Office

• Coordinate with the Expertise France Country Support Office on all grant-related contractual, procurement and administrative processes, ensuring compliance with internal procedures and timely processing of documentation.
• Prepare disbursement requests and ensure timely payments in coordination with the Country Support Office finance team.
• Act as focal point for grant-related financial follow-up with the Country Support Office, including payment processing, financial documentation and expenditure verification.
• Follow up on administrative and financial processes requiring Country Support Office validation or processing.
• Contribute to the continuous improvement of grant management workflows between the project and Country Support Office teams.