The Grants Officer, working under the supervision of the Team Leader and the Operational Manager, will perform the following key duties, in close co-operation with the Key Experts, the pillar teams, the PSU (Project Support Unit, administrative unit of EF office in Kyiv), and the EF MEAL team in accordance with Expertise France procedures, guidelines and rules, with a concern for quality, efficiency, accuracy and confidentiality.

Inception phase:

·        During the inception period (July to September 2026), the grant officer, liaising with PSU, will be expected to draft and implement a grants plan for the duration of the programme.

Operations:

·        Oversee implementation of operations by grantees in coordination with the pillar teams and PSU;

·        Support grantees in defining and implementing their Monitoring & Evaluation policy;

·     Finalize the grant contract documents (Description of Action, Logframe, Budget, etc.) in close coordination with the M&E, finance, and legal teams and ensuring compliance with EF and EU procedures;

·       Follow up on the implementation of project activities in the field, ensuring that activities and expenditure are progressing according to their workplans and budget forecasts;

·       In close collaboration with the M&E expert, ensure that monitoring data is collected and archived in a timely manner, and that feedback to donors is provided in a timely fashion;

·        Identify key stakeholders to be involved in the project and approach them;

·     Make sure that any updates/information needed are shared in due time with partners (official letters, activity progress reports, minutes of the meetings, etc.)

Coordination:

·        Report to the respective Heads of Pillar and Key Experts on any context updates, needs, challenges and discuss solutions.

·        Follow up on all procedures relating to application processes and workshops or trainings;

·     Lead coordination meetings, in cooperation with the components teams, with civil society organizations, and project's beneficiaries. 

Finance, Logistics and Administrative Support

·    Ensure that all partner financial documents are submitted, collected, and analysed for the validity of the expense;

·   Review partner submissions, ensuring the accuracy of financial reports in accordance with their activity planning (financial supporting documents, revising Budget vs Actuals, etc.);

·     Coordinate with PSU and Team Leader/Deputy for the validation of the financial report and the validation of the payment requests.

Reporting

•         Make sure that grant beneficiaries issue timely monthly and quarterly qualitative reporting (both narrative and financial, including quarterly financial forecasting);
•         Draft the monthly/quarterly information sheet summing up monthly/quarterly achievements and planned activities with Key Expert guidance/support;
•         Support the Key Expert in producing narrative reports, ad hoc reports related to field visits, attendance at workshops, conferences, seminars, etc.