Ref.
2026/PACO/15416
Job offer type
Field staff jobs
Type of contract
Fixed-term contract (CDD)
Deadline date
2026/06/01 23:55
Duration
12 months renewable
Procurement and Contracts Officer (M/W)
Département Géographique - GEO > DP - Ukraine
Published on : 2026/05/07
CONTINENTAL EUROPE
UKRAINE
KYIV
Mission description
Key Responsibilities
Under supervision of the Legal and Procurement Manager and in close coordination with the procurement team and HQ, the Procurement and Contracts Officer shall be responsible for supporting Expertise France program teams and Project Support Unit with the following:
1. Procurement Strategy, Planning, and Capacity Building
- Support the development and regular updating of comprehensive procurement plans, ensuring alignment with project timelines and donor requirements.
- Provide training and guidance to program teams on best practices, specifically in translating operational needs into clear Terms of Reference.
- Collaboratively identify cross-functional and recurring purchasing needs to streamline procurement across different projects.
2. Sourcing and Tender Management
- Receive and process procurement requests, preparing all necessary solicitation and consultation documents.
- Implement the full procurement procedure via electronic platforms, including the digital creation of tenders, receipt of offers, and e-exchanges with candidates.
- Support the teams during the evaluation stage, technical/commercial analyses, and negotiations with bidders.
3. Contract Management and Performance
- Draft contracts, framework agreements, amendments, ensuring all documents are legally sound and conform to organizational standards.
- Ensure proper registration and filing of contract documents.
- Support the project teams in monitoring the execution of contracts and managing all aspects of contract performance.
4. Compliance, Risk, and Reporting
- Ensure all procurement activities comply with internal policies, donor regulations, and international best practices.
- Maintain a systematic, structured archiving system for all procurement and legal documentation to ensure "audit-ready" records at all times.
- Provide management with timely updates on activities, potential risks, and process improvements.
Project or context description
Expertise France is France's public agency and interministerial actor in charge of technical international cooperation, the second largest in Europe. As a subsidiary of Agence Française de Développement Group (AFD Group), it designs and implements projects that sustainably strengthen public policies in developing and emerging countries.
Expertise France works in key areas of development: governance, security, climate change, health, education, and more. Alongside its partners, it contributes to achieving the Sustainable Development Goals. For a world in common.
Our mission in Ukraine is to provide technical assistance and capacity building that strengthens Ukraine's resilience, reforms, and future. We focus on transferring knowledge, skills, and best practices from French public institutions to empower Ukrainian counterparts.
In Ukraine, we are a committed partner, working hand-in-hand with Ukrainian authorities and civil society to support recovery, reconstruction, and the vital journey towards European Union accession.
Required profile
Candidate Profile
1. Education and Experience
- Master’s degree in Law, Business Administration, Finance or a related field.
- Minimum of 3 years of professional experience in procurement within international technical assistance projects/country office within the international organization.
- Proven track record of managing the full tender lifecycle-from planning and drafting complex Terms of Reference (ToRs) to contract award and execution.
- Strong practical experience in drafting, reviewing and administering procurement-related contracts for goods, services and works.
- Ability to identify contractual risks and escalate complex legal issues appropriately.
- Experience negotiating commercial terms, deliverables, timelines and payment conditions.
- Experience managing contract amendments, extensions and supplier performance issues.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint) and experience with electronic procurement/ERP software.
2. Language Requirements
- Fluency in written and spoken English and Ukrainian, French will be an advantage.
3. Core Competencies
- Exceptional integrity, detail-oriented with a focus on accuracy and efficiency.
- Strong negotiation, communication, and training abilities; able to explain complex procurement rules to non-specialists.
- Strong understanding of procurement best practices and anti-fraud principles.
- Ability to work autonomously, demonstrate high initiative, and apply problem-solving skills.
Additional information
Application Requirements: CV and Cover Letter (one page) in English
In your cover letter, please provide a brief overview of the following:
- Please describe how your professional background aligns with the responsibilities of a Procurement & Contracts Officer, with particular emphasis on your role and contributions during the contract preparation.
- A description of the donors you have experience working with and the projects you have supported.
- A summary of the specific types of goods and services you have successfully procured in past roles.
Deadline for application : 2026/06/01 23:55
Expertise France is the public agency for designing and implementing international technical cooperation projects. The agency operates around four key priorities :
- democratic, economic, and financial governance ;
- peace, stability, and security ;
- climate, agriculture, and sustainable development ;
- health and human development ;
In these areas, Expertise France conducts capacity-building initiatives and manages project implementation, leveraging technical expertise and acting as a project coordinator. This involves combining public sector expertise with private sector skills to drive impactful results.