Objectives of the assignment

Expertise France is a key partner of the Ministry of Health of Ukraine, working together to respond to emergencies and to the recovery and reconstruction of the health system in the aftermath of recent challenges caused by the full-scale Russian invasion, in priority sectors such as healthcare coordination and reforms. The war in Ukraine has significantly impacted the country's healthcare infrastructure, necessitating coordinated, strategic, and well-managed efforts to restore health services and facilities. The Health Recovery Office of the MoH has been at the center of this mission, facilitating strategic planning and coordination of healthcare recovery projects; engaging international partners and donors to mobilize resources; monitoring and assessing damage and reconstruction progress; and providing legal and regulatory oversight to streamline healthcare recovery efforts.

In February 2025, following the loss of international funding, MoH requested that Expertise France provide alternative funding to maintain continuity of ongoing projects and partnerships. Disrupting the HRO's work at this stage risked delaying or jeopardizing critical recovery efforts and investment opportunities, including major investments from France in the healthcare sector. To sustain and enhance the impact of the HRO, Expertise France finances key positions, maintaining the Office's functionality and effectiveness.

EF and MoH are seeking to engage a dedicated Partnership and Grants Specialist to support key functions of the Health Recovery Office and enhance its effectiveness.

Description of the assignment

The Partnerships and Grants Specialist will ensure effective cooperation with international development agencies, donors, EU institutions, grant mobilization, and coordination of investment project implementation in the health sector of Ukraine, in alignment with national priorities and recovery needs.

A. Grant Mobilization and Management

2. Support the preparation of grant proposals, funding applications, and project concept notes in coordination with the relevant MoH departments and stakeholders;
3. Ensure coordination of the full investment project lifecycle, from proposal development and submission to implementation and closure;
4. Oversee grant portfolio administration and ensure proper tracking of ongoing ITA and EU funding programs.
5. Ensure coherence between program implementation and grant requirements, including compliance with administrative, financial, and reporting requirements.

B. Liaison with International Development Agencies and EU institutions

C. Regulatory and Administrative Support

Duration and terms of performance

The assignment is expected to be implemented over a period of 7 months. The timeline remains subject to discussion and agreement with Expertise France. All activities and implementation details are to be coordinated and confirmed in advance by the designated focal point at Expertise France.

Implementation period : 7 months, 154 man-days;

Start date : 1 June 2026;

End date : December 31, 2026;

Location : the Expert is expected to be based in Kyiv, Ukraine, attending the Ministry of Health of Ukraine office (approximately 40 hours per week), with potential travels to the regions and internationally if needed.

Deliverables and reporting

The Expert shall provide the following deliverables :

•        Identification and tracking of funding opportunities, including structured pipelines of grants, EU funding programs, and international assistance technical aligned with national health recovery priorities, alongside preparation of grant proposals, concept notes, and funding applications.
•         Coordination and management of the full grant and investment project lifecycle, including project design, submission, implementation monitoring, portfolio tracking, and ensuring compliance with donor administrative, financial and reporting requirements.
•         Development and maintenance of strategic partnerships, including stakeholder mapping, establishment of cooperation frameworks with international development agencies and EU institutions, and management of communication, meetings, and coordination mechanisms.
•        Production of partnership and coordination outputs, including MoUs, progress reports, and presentations, and maintenance of an up-to-date contact database to support structured engagement with partners.
•         Provision of regulatory and administrative support for international technical assistance, including facilitation of ITA registration processes, monitoring of EU funding opportunities, and preparation of submissions for EU calls and consortium-based applications. 

The expert (Specialist) will report directly to the Strategic Political Partnership Coordinator of the Health Recovery Office of the Ministry of Health of Ukraine, with a functional link to the Head of the Health Program at Expertise France.

The Expert is responsible for providing monthly written progress reports in English and Ukrainian, in accordance with the timeline agreed with the Expertise France focal point. The report must reflect the agreed deliverables described above and should be submitted via email.