The European Union’s Inclusive Societies Programme began on 4 December 2024, has a duration of 4.5 years, covers the LAC region and focuses on strategic countries identified in conjunction with the European Union and implementing partners.

The person appointed as Monitoring & Evaluation (M&E) and Knowledge Development (KD) Assistant Officer will work with the M&E and KD Officer in the Programme Coordination Unit to support the development and implementation of the Programme’s internal monitoring and evaluation system, as well as the design and coordination of a knowledge management system.

 With advanced knowledge of planning, monitoring and evaluation methodologies and tools for EU-funded programmes; and with previous experience in monitoring and capitalising on results, particularly in relation to the OPSYS system, and experience in knowledge development, including management, organisation, capitalisation and transfer, the candidate will assist the M&E and KD Officer in ensuring the proper functioning of the internal system for monitoring, supervising and evaluating the Programme’s results, including the collection of information for the various technical reports (half-yearly and annual).

 In carrying out these tasks, in addition to reporting to the M&E and KD Officer, they will collaborate with the Programme Coordinator, the Head of the Coordination Unit, the Gender and Inequalities Officer, the Component Leaders and the Project Officers of all Components.

 Overall objective: To support the strengthening of the Programme’s comprehensive monitoring, evaluation and knowledge management (MEAL) system, ensuring its consistency with the logical and results framework, compliance with European Union requirements, and the generation of evidence for continuous improvement and informed decision-making

 The specific objectives of the consultancy will be:

·   To support the development, implementation and continuous improvement of the Programme’s internal monitoring system, ensuring its consistency with the Programme’s logical framework and results framework, as well as with the European Union’s monitoring and reporting requirements.

·  To support the development and implementation of the Programme’s evaluation system, contributing to the planning, coordination and monitoring of the planned evaluation processes.

·   To support the management, systematisation and capitalisation of knowledge generated by the Programme, contributing to the development of a knowledge management system that enables the identification, documentation and dissemination of good practices, lessons learnt and relevant results. 

In pursuit of these objectives, the following functions may be carried out (non-exhaustive and provisional list): 

A.      Support for the Programme’s monitoring and follow-up system

·    Contribute to the operationalisation of the Programme’s indicator framework, including the development of any measurement tools and/or methodologies, data collection mechanisms, etc.

·       Support the technical review of the Results Frameworks for the Programme’s action sheets, assisting teams in the appropriate selection and application of outcome and output indicators, in order to ensure consistency and alignment with the Programme’s Results Framework.

·    Support the regular monitoring of progress on actions implemented across the various Components, analysing progress against expected results and established indicators.

·      Support the consolidation of information in the Programme’s monitoring tools, such as the Results Tracking Matrix (RTM), the GESCOOP information system and the beneficiary register.

·        Support the verification of information sources and verification methods used for monitoring indicators, ensuring data quality control and guaranteeing the reliability, traceability and consistency of the data, as well as its proper classification in the relevant files.

·    Support the integration of cross-cutting approaches, particularly gender and inequalities, within the Programme’s monitoring system, including the collection of disaggregated data where appropriate.

·      Where necessary, carry out monitoring missions in Latin American and Caribbean countries in relation to specific actions and/or multi-action roadmaps, and prepare reports.

B.      Data management and reporting

·     Support the collection, validation and consolidation of information from the various Programme components for the preparation of the Programme’s technical reports, including half-yearly, annual and other reports requested by the European Union.

·         Support the preparation of analytical inputs for progress reports, institutional presentations and follow-up meetings.

·         Contribute to the preparation of information required for audits, reviews or external monitoring exercises.

·         Support the regular updating of information in the INTPA Monitoring and Evaluation System (OPSYS), in coordination with the M&E and KD Officer.

C.      Support for evaluation processes 

·         Support the planning and coordination of programme evaluations, including interim or final evaluations, where applicable.

·         Contribute to the preparation of Terms of Reference for internal/external evaluations.

·         Support the collection of information and the logistical coordination necessary for the conduct of evaluations.

·         Support the monitoring of the implementation of recommendations arising from evaluations and monitoring exercises.

D.      Knowledge management and capitalisation

·         Support the development and implementation of a knowledge management system for the Programme.

·      ontribute to the migration of data from the tracking and monitoring tools in Excel format (RTM) to the centralised information system (GESCOOP), ensuring the completeness and consistency of the information.

·         Contribute to the identification, documentation and capitalisation of good practices, lessons learnt and Programme results.

·         Support the preparation of knowledge products such as technical notes, case studies, capitalisation reports, thematic briefs and learning documents.

·         To support the organisation of knowledge-sharing activities, such as seminars, workshops, webinars or learning events.

·         Contribute to the systematisation of experiences and the dissemination of the Programme’s results among partners, public institutions and other stakeholders.

v  Internal coordination and support for the Components 

·         Support coordination with Component leaders and Project Officers to ensure the proper collection of monitoring data.

·         Support capacity building for Programme partners and teams in the areas of monitoring, evaluation and knowledge management.

·         Contribute to the preparation of methodological guidelines and practical tools for tracking results.

·         Support the organisation of internal meetings related to results monitoring and knowledge management.

v  Other duties 

·         Support the preparation of Terms of Reference for technical consultancy services related to monitoring, evaluation or knowledge management.

·         Support the technical oversight of consultancy work related to these areas.

·         Contribute to the continuous improvement of the Programme’s monitoring and learning system.

·         Participate in meetings, whether virtual and/or in-person, and undertake missions in Europe and Latin America and the Caribbean in the performance of these duties.