Overview of the Coordination Unit:

The Coordination Unit (CU) is a central component of the ‘Inclusive Societies’ programme, providing comprehensive support to the entire programme team, comprising staff from the implementing agencies within the consortium, working together according to the principle of ‘acting as a single team’. The CU’s main role is to define and, above all, ensure the proper implementation of Standard Operating Procedures (SOPs), which detail, for each key process, the critical steps, roles and responsibilities within the team, the reference documentation to be used, and the validation processes to be followed. The CU facilitates strategic decision-making, integrates operational planning and manages a robust information system to improve coordination and monitoring. It also provides administrative and financial support, including quality control on cross-cutting issues, as well as in the planning and implementation of monitoring, evaluation, accountability and learning (MEAL) for actions and activities in the target countries and regions. Furthermore, the CU address key issues such as gender equality and other inequalities, ensuring that all programme activities are aligned with specific indicators/targets. Operating in a decentralised manner, the CU enhance the programme’s effectiveness and ensures effective implementation across all its dimensions, promoting sustainable and meaningful results through informed and coherent strategies.

Under the supervision of the Head of the Coordination Unit, the Coordination Unit Project Officer will participate in all strategic planning and operational management tasks of the CU. The Coordination Unit Project Officer will be responsible for the following tasks and duties (non-exhaustive list).

Key Responsibilities

Reporting and analytical tasks

• Ensure the production of high-quality analytical and reporting documents in English and Spanish.
• Support the Coordination Unit in the collection, consolidation, analysis and drafting of programme documentation, integrating inputs from the different programme components into coherent and high-quality outputs.
• Collect and review technical inputs, reports and documentation produced by the different programme Components and teams.
• Consolidate information from multiple sources into integrated programme documents.
• Analyse and synthesise technical information in order to produce clear and structured analytical outputs.
• Draft and edit documents in English, including:

-        Programme reports

-        Briefing notes

-        Presentations for programme coordination and governance meetings

-        Analytical notes

-        Presentations and summaries

-        Flashnotes

-        Other programme-related documents as required

• Ensure consistency and coherence across programme documentation.
• Support MEAL task and the preparation of programme reporting, including periodic reports for partners and donors.
• Assist in preparing briefing materials for meetings, coordination mechanisms and steering committees.
• Contribute to strengthening the programme’s knowledge management and documentation systems.
• Perform other analytical or drafting tasks requested by the head of the Coordination Unit.

Backstopping:

• Organise and plan coordination meetings and all meetings of the governance bodies (invitations, agendas, logistics, etc.), in close collaboration with the coordination team;
• Prepare and share minutes, internal notes and ensure follow-up;
• Assist with the organisation of high-level meetings and events related to the UC (ensuring effective planning, supporting documents and follow-up);
• Support the development, review and adjustment of work plans and programme monitoring plans.