The Financial Officer is working under the supervision of the Administrative, HR and Finance Manager (RAF) and the overall supervision of the Head of Support Services of Expertise France in Jordan Office.

She/He will manage administrative and financial aspects, and ensure the effective and efficient support services in the areas of finance, accounting and administration

Accounting management

• In charge of JDD (ledger) updates in the budget follow up based on the country direction accounting records.
• Ensure compliance of accounting writings recorded into the budget follow up
• In charge of the reconciliation of accounting writings between X3 (HQ accounting software) and the JDD (BFU ledger)
• Request and follow up on any analytical and accounting needed corrections to/with HQ
• Follow up with the logistic team on the VAT return mechanism and exemption and ensure the good reports submission if required.

Financial management

• Prepares and monitors Budget Follow-Up (BFU) according to Expertise France's established format and give an analyses of the over-consumption of project budgets and assist the project manager, RAF, and CFT into the decision-making process.
• Checks monthly financial monitoring (expenditure allocation, consumption, forecasts, etc.) of projects in coordination with project managers.
• In liaison with the RAF and the program managers, being in charge of the preparation of internal and external (donor) reports for the projects.
• Under the supervision of the RAF, prepares and accompanies any audits or expenditures controls of projects
• Assist the RAF on the exercise of Financial Planning (BI), Revised Budget and Forecasting (PA/BI) (initial budget, revised budget, and landing forecasts)
• Parameters BFUs for new projects and, if necessary, corrections and implementation of improvements.
• Manages, under the supervision of the RAF,  the closing exercises of accounts (Matrix)

Compliance & Reporting

• Implements internal control within projects (transmission of procedures, monitoring of their appropriation, participation in the improvement of operational practices in terms of financial accounting, etc.). 

Archiving

• Implements the archiving procedure for Finance files.
   

In view of the functions performed by the person concerned and the capacity-building work carried out within the Administration, Accounting and Finance division, this job description is not exhaustive.