1.       Scope of Work

a.       Conference Overview:

·       Name: Developing Green Budgeting Practices at regional and central level “Best Practices & Lessons Learned”

·       Location: Milan, Italy

·       Dates: 20 May 2026

This one-day event will gather around 40–50 participants including representatives of participating authorities, the European Commission, and local experts who have supported the project implementation. Conference agenda includes high-level opening speeches, panel discussions reflecting on participants’ journeys and challenges and opportunities around green budgeting and the green transition to foster peer learning and disseminate the knowledge built during the project.

General Objective: The final conference of the project will bring together project partners, Beneficiary Authorities, EU institutions, and expert partners to reflect on the progress achieved by the project and explore future directions for green budgeting in public policy and the green transition. It is designed to serve two key objectives:

§  To showcase the achievements, tools developed, and lessons learned, particularly focusing on Beneficiary Authorities supported. By highlighting concrete examples of institutional change, successful technical support, and implementation of methodological tools, the conference aims to strengthen mutual learning and exchange among stakeholders.

§  To contribute to the broader policy debate on how green budgeting and other green public financial management tools can support the alignment of public spending with climate and environmental goals.

To support the organization of this final conference external expertise is required for the overall co-facilitation of the conference.

On this purpose, the short-term expert (Facilitator) will work in close collaboration with the Project Manager and Project Technical Coordinator, while maintaining close coordination with a moderator and the speakers. The facilitator will play a key supporting role in ensuring the smooth delivery, meaningful engagement, and coherence of the conference. The facilitator will guide discussions, moderate sessions, connect insights across panels and workshops, and help synthesize outcomes in an engaging, participatory, and inclusive manner, in collaboration with a public official who will moderate certain sessions.

b.      Expected Deliverables:

Facilitation concept note for the conference, including roles, instructions, ways of working principles, processes and formats for interaction, learning, active knowledge sharing, and reflection.

Facilitation of the event.

2.        Expert Responsibilities

Main tasks:

Ø  Participation in preparatory meetings and support to the finalization of Conference’s agenda/session formats.

Ø  Live facilitation and support to the moderation of the conference (20 May 2026).

Ø  Support draft a short summary report (3–5 pages) with key outcomes and messages.

Ø  Participation in debriefing call with the organizing team.

·       Preparation (March – May 2026):

o   Participate in a kick-off meeting with project team members to better understand the purpose, objectives and outcomes of the event.

o   Participate in preparatory meetings with EF and partner SG REFORM to align on conference objectives, format, and facilitator role.

o   Lead preparatory meetings with keynote speakers

o   Support the draft facilitators agenda, including roles, instructions, ways of working principles, processes and formats for interaction, learning, active knowledge sharing, reflection and sense making.

o   Input to the script for the in-person facilitation sessions.

·       Facilitation (20 May 2026 in Milan, Italy):

o   Co-moderate key sessions

o   Moderate panels and sessions in coordination with a moderator

o   Capture emerging insights and connect them to the broader objectives of the conference.

o   Provide real-time summarization or distillation of panel’s takeaways (verbal, visual, or in collaboration with rapporteurs).

o   Contribute to smooth logistics with the project team in Paris.

·       Reporting (end of May 2026):

o   Participate in a debriefing session with EF and core partners.