In close collaboration with the other members of the Project Management Unit, and under the responsibility of the Team Leader, the Coordinator will have the key following tasks:  

1.1. Project coordination and Operational management (≈35%)

•    Ensure day-to-day coordination and operational follow-up of all SWIOP 1.2 activities;
•    Prepare, update and monitor the project’s operational planning, work plans and activity schedules;
•    Coordinate with the IOTC and SIOFA Secretariats for the organisation and sequencing of activities under each output and maintain regular coordination with RFMOs’ Member States’ focal points;
•    Ensure structured exchanges with IFREMER, IRD and other scientific partners involved in SWIOP 1.2 activiites;
•    Prepare briefing notes, meeting minutes, mission reports and technical summaries as required;
•    Support the Team Leader in strategic oversight and risk monitoring;
•    Ensure alignment with EF’s internal procedures and EU contractual requirements;
•    Coordinate missions, workshops, trainings and meetings in liaison with the Logistics Assistant;
•    Facilitate communication between EF headquarters in Paris, PMU in Maputo, RFMOs’ Secretariats and national administrations;
•    Consolidate inputs from short-term experts and ensure quality and coherence of technical activities;
•    Consolidate inputs from short-term experts and ensure quality and coherence of technical activities;
•    Ensure operational alignment and information sharing with the other components and stakeholders of the EU SWIOP programme (UNEP, EFCA, IOC, GIZ…);
•    Liaise with complementary regional initiatives to avoid duplication and ensure synergies. 

1.2. Administrative, financial and contractual support (≈15%)

In close collaboration with the Finance & Administration Manager, he/she will be in charge of:

•    Monitoring expenditure and budget execution;
•    Preparing financial forecasts;
•    Ensuring compliance with EF and EU procurement procedures and rules;
•    Coordinating contracts for short-term experts, service providers and logistical arrangements;
•    Contributing to the preparation of technical and financial reports to the donor (EUD Mauritius)
•    Supporting internal EF reporting (monthly, semi-annual and annual reviews, monitoring dashboards…)
•    Ensuring proper documentation and archiving of all project-related documents. 

1.3. Knowledge, monitoring and communication (≈10%)

•    Support the Knowledge & Communication officer in ensuring visibility, knowledge sharing and dissemination;
•    Ensure that knowledge produced through coordination with Member States, IFREMER, IRD and SWIOP partners is captured and properly disseminated – in respect with data protection rules – across the programme;
•    Contribute to monitoring and evaluation activities led by the M&E Officer;
•    Ensure the consistency and consolidation of performance indicators and capitalisation exercises.

1.4. Technical support to RFMOs related activities (≈40%)
The Coordinator shall contribute to the technical implementation of SWIOP 1.2 activities in close collaboration with the IOTC and SIOFA Secretariats. All technical support will be provided on the basis of needs and request formally expressed by the Secretariats and their Members States, and in full respect of RFMO mandates, procedures and decision-making processes. Consistent with the mandate of Expertise France, the Coordinator will provide technical assistance aimed at strengthening institution capacity, without substituting for RFMO or Member States responsibilities. 

In this framework, he/she will:

•    Contribute to the preparation and implementation of technical activities related to data systems, including tasks on the reliability, interoperability and updating of digital, supporting RFMO technical staff and short-term experts involved in these activities;
•    Assist in the organisation and delivery of scientific capacity-building activities, such as regional workshops on CPUE standardisation, R statistical training, Management Strategy Evaluation (MSE) courses, data-poor assessment methodologies, and other analytical work streams included in the DoA;
•    Provide practical support to RFMO-led analytical or methodological work, including the preparation of stock assessment-related materials, data reviews, metadata consolidation, and documentation of analytical steps when relevant to SWIOP-supported tasks;
•    Support SIOFA and IOTC in activities aimed at strengthening science-policy interfaces, for example by contributing to the preparation of workflows, guidance notes or background documentation;
•    Assist the Secretariats and participating Member States during joint intersessional working groups/parties (scientific, compliance, socio economic), including logistical and technical preparation of meeting materials, background notes and meeting report;
•    Provide operational support for compliance-related activities, including those linked to Port State Measures (PSM), the development or updating of CMM training packages, national trainings on IOTC and SIOFA CMMs, and the SIOFA CMM Implementation Manual;
•    Support the implementation of activities related to Port, Flag and Market State mechanisms, , Flag State performance assessment, and regional or national training sessions;
•    Assist in the preparation and use of training materials, manuals, methodological documents and operational guidelines produced under the Action, ensuring they are aligned with RFMO procedures and validated through Secretariat-led processes;
•    Facilitate the contribution of IFREMER, IRD and short-term experts to technical tasks, ensuring that their outputs feed directly into RFMO-owned processes;
•    Support the implementation of any activities under the mandate of the Secretariats.

All contributions remain strictly supportive, technical and non-prescriptive, reinforcing RFMO-led processes and Member State ownership, and not substituting scientific, analytical or regulatory functions.

This job description is not exhaustive.