Under the supervision of Procurement and Logistics Manager, the Admin and Logistics Assistant is responsible for following tasks:

 Conduct logistics support for Central Office;

·                Prepare and follow up the ownership transfer of the programme procured equipment or material to VTCs or companies where apprentices have their practical training by following Expertise France regulations

·                Providing logistical and day to day administrative support to the Team, including coordinating office supplies, copying, filing, travel arrangements, coordination of cleaning of the office, courier, repair and maintenance requirements etc.

·                Leading day-to-day communications with service providers (building management, insurance, telephone, office supplies, courier, and internet providers, etc.). This also involves the systematic review of related invoices and reassess ongoing supplier contracts on a regular basis

·                Developing and updating suppliers list and price lists used by the Office

·                Contributing to procurement process and following up office property, supplies, and services 

·                Organizing the packing of goods to be dispatched to the destinations and following up safely, securely, and on-time delivery

·                Setting up office usage for new staff to ensure furniture and IT equipment are properly installed, assists in the briefing and welcoming of newly recruited personnel;

·                Supporting the whole Team on IT related matters, coordinating with the IT consultant company

·                Preparing mission orders and mission security clearance

·                Providing hotel quotations, bookings, logistical support, accommodations, venue set up, transport arrangements for staff missions

·                Conduct timely physical count of inventory

·                Verifying the labelling of all property goods in conformity with the inventory database

·                Before departure of staff, ensure that all the items that were entrusted to the person are returned in a good state 

Facilitate and coordinate information flow regarding logistics between central and provincial levels;

·                Coordinating all the logistical arrangements of the programme activities, especially the events, trainings, and field visits, including travel and accommodation bookings, venue hire, and supplies in line with the needs framed by the procurement and logistics manager

·                Supporting local programme staff on purchase requests (electronic devices, stationary, consumables, etc.) in accordance with the needs determined

·                Performing any other logistic duties as requested by the Procurement Manager

Administrative Support;

·                Support the post event verification of logistics and financial documents (Rooming lists, travel tickets, transfers, etc.)

·                Support archiving pf all finance and procurement documentation in accordance with the audit requirements 

·                Support any administrative matters requested by the Procurement and Logistics Manager