In recent years, Liberia has seen a constant strengthening of its bilateral cooperation with France and also from European Union (main EF partners in Liberia) with significant funding to support the private sector development and enhance the public governance. This has resulted in a major increase of the Agency's portfolio in 2025, which now stands at €25 million and is expected to exceed €50 million by the end of the 2026. To support this development, EF has decided to structure an office with decentralized support functions in Monrovia, as of Q1 2026.

Placed under the hierarchical responsibility of the PSD project manager, the Support Functions Manager is responsible for the smooth operational running of project support through the establishment and coordination of EF Office in Liberia, in collaboration with projects teams.

He/she coordinates the planning, management, and implementation of financial, logistical, contractual, administrative, and HR activities for all projects, ensuring compliance with contractual obligations and Expertise France’s rules, with a constant focus on operational efficiency. He/she is responsible for consolidated project reporting on support issues and ensure overall coordination of support teams.

He/she works closely with project implementation partners, maintaining external dialogue on support issues with local authorities and donors, always in coordination with the relevant resource persons from the Operations Department and/or transversal functions at headquarters.

Main Responsibilities:

1. Establishment of EF Office in Liberia

• Oversees the recruitment and onboarding of staff, in coordination with relevant headquarters departments;
• Defines processes and implements the tools and procedures necessary for the professionalization and autonomy of field teams;
• Defines the roles and responsibilities of each service (RACI), in collaboration with the relevant managers, to streamline interactions with projects;
• Assists projects in redefining their budgets.

2. Management

• Coordinates all teams and directly manages office staff;
• Oversees the overall organization and operation of the office;
• Monitors ongoing files and ensures their resolution in each service.

3. Financial Management

• In close collaboration with the Administrative and Financial Manager:
  • Plans, manages, and monitors project budgets, ensuring compliance with contractual obligations and Expertise France’s rules;
  • Consolidates monthly budget tracking and forecasting for projects, in coordination with program teams;
  • Supervises cash flow and monthly accounting;
• Is responsible for accounting closures and agency budget references;
• Ensures financial security;
• Prepares financial reports in accordance with donor requirements;
• Plans, implements, and monitors project audits in coordination with headquarters;
• Ensures monthly updates of cost allocation (allocation keys), validates them, and sends them quarterly to the relevant department;
• Ensures the mission’s cash position is healthy and that cash flow forecasts are made in a timely manner;
• Manages banking relationships and Expertise France’s bank accounts in Liberia, ensuring a minimum balance and reporting any anomalies to the HQ;
• Ensures timely payments to suppliers, service providers, and consultants;
• Provides advice and monitors foreign exchange operations to mitigate potential exchange losses;
• Supervises the month-end accounting closure process and ensures closure documentation is complete and duly signed;
• Oversees daily accounting operations and their compliance with EF’s accounting policies and practices.

4. Procurement and Grants

• In close collaboration with the Legal Affairs Department and the Procurement & Grant officer:
  • Plans, manages, and monitors the implementation of the project procurement plan, in coordination with project managers;
  • Reviews, with Procurement & Grant officer, the office procurement process (purchase requests, procurement and grant award rules, contract numbering) and communicates it to internal services;
  • Reviews project managers’ and team members’ purchase requests in terms of budget line availability, cash availability, and required approval levels.

5. Logistics and Events

• In close collaboration with the Security/Logistics Officer:
  • Supervises the office’s logistical activities: general services, hygiene and safety, premises management, and IT;
  • Validates monthly logistical follow-up for projects and supervises the management of project and office assets;
  • Implements a vehicle management system in compliance with staff safety rules;
  • Troubleshoots installation or software configuration issues, in consultation with the logistics officer;
  • Advises on potential solutions and improvements regarding IT standards and practices;
  • Provides technical support to project teams for the deployment of new applications, rules, and regulations from HQ.

6. Administration/HR

• Ensures the application of Expertise France’s salary grid in Liberia (if applicable) and proposes updates after review;
• In close collaboration with the F&A Manager, payroll provider, HR Department, and Legal Affairs Department at headquarters:
  • Supervises the administrative management of human resources, including the implementation of HR processes in the field (recruitment, evaluation, training, salary review);
  • Consolidates monthly administrative and HR tracking for projects;
  • Ensures smooth recruitment processes;
  • Ensures, with the payroll provider, that social and employer charges are correctly calculated and paid;
  • Ensures, with the F&A Manager, the proper integration of payroll into accounting;

7. Internal Control

• Is responsible for the implementation of internal control within the office (transmission of procedures, monitoring of their adoption);
• Contributes to the development of new procedures for the field, in coordination with the Operations Department;
• Ensures that financial and accounting information complies with the requirements of Expertise France and donors;
• Ensures that project expenditures are in line with each project’s budget and grant agreement, informing the relevant project manager(s) if necessary;
• Ensures that internal and external audits are conducted smoothly and that recommendations are addressed and implemented in a timely manner;
• Develops a rigorous internal control environment within the support service and promotes this culture among office staff;
• Recommends improvements to existing control measures, policies, procedures, or guidelines, as needed or upon request.