The CBET (Cross Border Electricity Trading) is a EU funded regional project covering 5 countries (Bangladesh, Bhutan, India, Nepal, Sri-Lanka).

Expertise France (EF) is looking for an Administration and Finance Manager, based in Dacca, Bangladesh. The Administration and Finance Manager will work under the authority of the Project Director and in close collaboration with Expertise France headquarters, the Administrative and Financial Manager will hold overall responsibility for the financial, administrative, and contractual management of the regional project. He/She will ensure robust internal control systems, guarantee compliance with Expertise France and EU regulations, and provide strategic guidance to the project team on all financial and administrative matters.

The Administration and Finance Manager will oversee budgeting, procurement supervision, contract management, financial reporting, risk monitoring, and support to multi-country operational implementation. He/She will also provide methodological support to country correspondents and ensure harmonisation of administrative, financial, and procurement procedures across the five countries of implementation.

Main tasks will include:

1.      Strategic financial planning and budget management

• Lead the development, consolidation, and monitoring of the project’s multi-country budget in coordination with the Project Director and HQ.
• Establish and maintain financial management tools, dashboards, and forecasting systems ensuring full visibility on expenditure, cash-flow needs, and budget realignment requirements.
• Advise the Project Director on budget optimisation, cost control measures, and financial risk mitigation.
• Supervise the financial tracking of all project components and validate expenditure eligibility before submission.

2. Oversight of accounting, financial reporting, and audit readiness

• Ensure accurate bookkeeping and maintain high-quality financial records in compliance with Expertise France and EU standards.
• Prepare and consolidate interim and final financial reports for submission to the EU, including justifications, expenditure summaries, and variance analyses.
• Supervise financial reconciliations, payment cycles, and cash management.
• Lead the preparation and follow-up of internal and external audits, ensuring timely provision of supporting documents and corrective action plans when required.

3. Administrative management and contractual supervision

• Manage the entire administrative workflow of the project, including contracting of experts, service providers, suppliers, and logistical partners.
• Ensure HR administrative compliance (contracts, timesheets, leave, onboarding/offboarding).
• Ensure that all contracts comply with EF and EU rules, including procurement thresholds, documentation, financial ceilings, and legal obligations.
• Supervise administrative archiving (contracts, procurement files, invoices, supporting documents) and ensure high-quality, audit-proof documentation.
• Provide guidance and validation on administrative processes initiated by country correspondents (Nepal, India) to ensure regional consistency.

4. Procurement leadership and compliance assurance

• Lead and oversee procurement planning, ensuring alignment with the project implementation strategy and timeline.
• Review and validate procurement documents (ToR, RFQ, evaluation reports, purchase orders, etc.).
• Ensure that all procurement actions comply with EF internal procedures and EU PRAG rules.
• Identify procurement risks and advise the project team on mitigation measures and best practices.
• Ensure that all necessary agreements for project activities (including VAT exemption) are in place, and stay informed about administrative rules and regulations related to EF’s activities

5. Support to project operations and multi-country coordination

• Oversee the administrative and financial preparation of regional and national activities (missions, workshops, capacity building, field visits, regional dialogues, etc.).
• Provide guidance to local teams on per diem policies, vendor management, travel regulations, and contractual obligations.
• Coordinate with country correspondents to ensure harmonised procedures, timely transmission of documents, and complete financial justification of national activities

6. Reporting, supervision, and internal coordination

• Prepare regular financial and administrative briefing notes for the Project Director and EF HQ.
• Ensure strong coordination with EF headquarters departments (finance, procurement, legal, HR) and integrate their guidance into project procedures.
• Supervise an Administration and Finance Project Assistant based in Dacca (to be recruited).
• Ensuring capacity building of relevant team members and country correspondents on EF procedures.
• Proactively identify risks or inefficiencies and propose corrective actions to strengthen overall project management.