Main missions:

•    The Logistics Manager in delegation and under the supervision of the SSC manages the logistics activities of the PSU, and especially the preparation and installation of the new country office.
•    She/he ensures the proper supply of the office and projects and stock management. She/he is responsible for the management of the office's equipment: vehicles, telecommunications, IT and security. He/she is responsible for ensuring compliance with the rules of equipment management.
•    The logistics manager will also participate in the recruitment of the Logistics team.
•    She/he is responsible for the preparation, proper execution and follow-up of the subcontractor in charge of office’s refurbishment, be responsible for tenders related to office equipment and furniture as well as all required running contracts setup (insurance, cleaning, consumables, etc…)
•    She/He ensures the logistical reporting of the office to the SSC.
•    She/he acts as the SSC on logistical issues in case of absence.

Main activities

a) Security

•    In collaboration with the SSC, ensure that all necessary security equipment are installed and operational.
•    Set up an Office Safety Pack and update it monthly: Summary sheet, safety plan, evacuation and hibernation plan, as well as risk analysis and safety phase documents
•    Participates in the creation of safety diagnostic tools with the SSC
•    Prepare the internal security monitoring document. File and archive security-related documents
•    Supervise the outsourced security management of the premises on a daily basis (locking, guarding, etc.)

b) Office Premises and Inventory Management

•    Liaise with the building owner in for breakdowns, improvements, contractual aspects, etc. 
•    Ensure the preventive maintenance of equipment (air conditioners, photocopiers, etc.) and follow up on the maintenance carried out on the building, elevators, etc.
•    Optimize workspaces. Ensure the hygiene and cleanliness of the building
•    Set up a regular inventory of furniture and equipment as well as its use. Make sure they are coding.
•    Track office supply inventory and conduct regular inventories
•    Supervise the installation of equipment and furniture. Manage the transfer of equipment and furniture from existing projects’ offices to the new country office.

c) Management of the computer, telecommunications and information systems equipment

•    Size and define the investment and depreciation plans for the computer equipment (computers, printers, network, remote monitoring and means of communication). Anticipate the need for replacement and provision of new projects
•    Is responsible for the procurement of equipment and installation
•    Is responsible for the procurement and installation of internet (contract, equipment, network, etc…) with the support of the facility department based in HQ.
•    Monitors equipment allocation and loans
•    Ensure the proper functioning of equipment. In conjunction with the IT department at headquarters, ensure the proper installation of basic software and access for each user to the intranet and internal SaaS. 

d) Fleet management:

•    Consolidate and analyse the existing fleet and ensure the transfer from project’s management to PSU’s management
•    Implement the management method for the supply of fuel, spare parts and consumables to the vehicle fleet
•    Supervise the administrative management of vehicle-related documents (logbook, contracts, insurance, registration, etc.)
•    Ensure the execution of vehicle maintenance operations
•    Validates vehicle repair needs; controls the need, defines the terms and conditions and validates the expenditure

e) Management of the mission's logistics framework contracts:

•    Participate in the implementation of logistics framework contracts (transport of people, goods, freight forwarder, office supplies, etc.) in line with the needs of the PSU and the projects
•    Validate the initial expression of needs, the specifications of logistics tenders and participate in the bid validation committees
•    Be responsible for the follow-up of logistics framework contracts and the link with the concerned suppliers and sub-contractors (maximum amount, validity dates, validation of invoices, etc.)

f) Team Management

•    Participate to the recruitment of the PSU Logistics team
•    Establishes initial objectives and define clear roles and responsibilities between team members

h) Various activities

•    Acting as the SSC's staff, in the event of absence, on matters that concern him/her
•    Provide a bi-weekly report to the SSC

This list of responsibilities is not exhaustive. The Logistics Manager will also have to support the Logistics team and more broadly the PSU and the Projects in any task necessary for the proper functioning of the department.