Main missions

•    The Logistics Officer – Facilities acts by delegation and under the supervision of the Logistics Manager; whose detailed responsibilities will have to be the subject of an initial establishment as part of the creation of this pole
•    She/he is in charge of computer monitoring, equipment performance and ensures data backup and protection
•    She/he ensures the proper supply of the office and projects and stock management. She/he monitors the office's equipment: vehicles, telecommunications, IT and security. Carries out the identification and inventories of this equipment
•    She/he ensures the management and good organization of his/her team as well as their continuous training in logistics procedures

Job description

Premises and Inventory follow-up

•    Check electricity and water consumption before transferring bills to the Logistics Manager
•    Ensure the management and maintenance of storage or archiving premises and spaces. Alert the manager about the needs for maintenance/repairs of the premises
•    Perform preventive maintenance of equipment (air conditioners, photocopiers, etc.) under direct EF management
•    Carry out a regular inventory of furniture and equipment as well as its use. Make sure they are labelled.
•    Be responsible for the implementation of office hygiene and cleanliness standards 
•    Manage office supply stocks, anticipate orders and track their allocation
•    Carry out of stock requests for projects validated by the Logistics Manager

Management of the computer, telecommunications and information systems equipment

•    Register and label equipment entering the park. Fill in and update the equipment monitoring table. Follow up on requests for loans or the provision of equipment
•    Ensure the proper functioning of equipment. Ensure continuous updating of IT equipment and report to the Logistics Manager any breakdowns and malfunctions identified
•    Implement the phone credit management procedure and provide regular reporting
•    Participate in the training of the team and the integration of new employees on equipment management
•    Ensure that data protection standards are properly informed and implemented (in accordance with national legislation and the European GDPR) by staff
•    Implement data backup plan

Fleet management

•    Supervise filling and establish regular fleet consumption reports
•    Implement the fleet fuel, spare parts and consumables supply system and propose improvements
•    Ensure the completeness of the packages of documents related to the vehicles (log book, contracts, insurance, registration, etc.); their updating and archiving
•    Propose and monitor preventive maintenance and vehicle repair operations
•    Be responsible for the presence of the appropriate on-board set in each vehicle (pharmacy, logbook, fuel and movement tracking, etc.)
•    Ensure the planning and distribution of vehicles on a daily basis according to requests
•    Arrange airport pick-up and drop-off as needed

Participation in the drafting of framework contracts

•    Collect and consolidate the logistical support needs of the Projects related to the establishment of framework contracts and proactively propose rationalization solutions. Have them validated by the Logistics Manager.
•    Prepare specifications, support for the launch of the search for suppliers/contractors
•    Be responsible for the implementation of these contracts, and in particular ensure budgetary consistency, compliance with contract dates, validity of invoices, etc.

Team Management

•    Prepare and ensure the proper implementation of the schedules of the team of drivers
•    Establish initial objectives and evaluate the performance of staff under his/her direct supervision
•    Conduct regular meetings and report on areas for improvement and problems encountered.
•    Identify and propose a training plan for the team’s members. Train drivers in FE procedures

This list of responsibilities is not exhaustive. The Logistics Officer – Facilities will also have to support the Logistics team in any task necessary for the proper functioning of the service.