Expertise France is looking for a Human Resources, Administration and Finance Manager, based in Hanoi, Vietnam (national position), who will play a key role in ensuring the financial management and efficient administrative operations of the VETVET (Vietnam–EU TVET Program). The position holder will oversee budget planning and execution, financial reporting, and compliance with donor and EF procedures. She/he will also supervise administrative and logistical processes, support human resources management for the project team, and contribute to the overall strategic and operational coordination of the EF Hanoi office alongside the Team Leader.

About the role:

Type of contract: Fixed-term contract (full-time, national position)

Duration: 1 year (renewable up to 5 years)

Duty station: Hanoi, Vietnam

Starting date: February 2026

Line manager: VETVET Team Leader

Line management up to 5 Administration, Logistics, Finance Officers and HR officers (based in Hanoi)

Internal relations:

• EF HQ team;
• Operational and technical staff;
• International and national short-term experts;
• Other project teams of EF Vietnam portfolio.

External relations:

• GIZ (in lead of the GIZ–EF consortium)
• EU Delegation (donor), upon the Team Leader’s request
• Government partners (MoET, DVECT, provincial authorities, ministry of Finance and other relevant government financial institutions)
• Partner vocational colleges supported by EF
• Banks, as well as other financial stakeholders involved
• AFD

Role and responsibilities

The Administration and Finance Manager will ensure the financial management, efficient administrative operations, and full compliance of the VETVET project with EF and EU rules. Based in Hanoi, she/he will supervise the finance and admin team, provide strategic and operational support to the Team Leader, and contribute to the coordination of the EF office in Vietnam.

The following list of tasks and responsibilities is not exhaustive, and may evolve according to needs.

1. Contract and financial management

• Oversee the project’s contract, grant, and financial management systems, ensuring full compliance with EU, GIZ, and Expertise France procedures.
• Maintain a robust archiving and documentation system (digital and physical) to guarantee transparency, accessibility, and audit readiness.
• Ensure financial planning, forecasting, and budget monitoring in line with project implementation plans and donor requirements.
• Supervise the project and partner grant budgets management, identify variances, and propose corrective or preventive measures.
• Consolidate, validate, and submit accurate and timely financial in close collaboration with the technical team for the narrative report.
• Monitor and strengthen financial procedures, internal controls, and risk mitigation mechanisms to ensure accountability and prevent financial losses.
• Manage relationships with banks and financial institutions, ensuring liquidity, cash-flow control, and secure fund management.
• Prepare and facilitate internal and external audits, ensuring accuracy and completeness of supporting documentation.

2. Administration and human resources

• Contribute to ensure an efficient and compliant administrative environment for the Hanoi office.
• Guarantee compliance with local administrative, tax, and labor regulations, including VAT exemption and project registration requirements.
• Supervise HR processes in close collaboration with the HR officer.
• Supervise implementation and participate to communicate clear HR and administrative procedures, ensuring staff understanding and adherence in collaboration with the Team Leader and the HR officer

3. Logistics, procurement and asset management

• Control that all procurement and logistical operations comply with EF and EU procedures, guaranteeing transparency, efficiency, and value for money.
• Supervise procurement planning with technical teams, and supervise acquisition and management of project assets, inventory, and service contracts.
• Support the implementation of security and safety protocols, ensuring staff awareness and adherence.

4. Team management and coordination

• Lead, supervise, and provide technical guidance to the Admin/Logistics/Finance/HR team, ensuring effective task distribution and performance management
• Strengthen team capacity through coaching and mentoring.
• Maintain close coordination with implementing partners on financial, administrative, and logistical aspects.
• Ensure regular communication and reporting with the Team Leader, EF HQ, and donors on compliance, reporting, payments, and audits.
• Contribute actively to project steering and coordination meetings.