Expertise France is recruiting an Administrative, Financial and Logistics Officer for the Just Energy Transition Western Balkans program financed by EU, full-time based in Tirana, Albania. The project will be implemented in six countries: Albania, Bosnia and Herzegovina, Kosovo, Montenegro, North Macedonia and Serbia.

The position reports directly to the Regional Coordinator and liaises with the support team at the Paris headquarters. The position involves;

-          Applying and monitoring administrative and financial management procedures for the project operations in Tirana, Albania.

-          Managing the financial reports of the Albanian Bank Account of the project and reporting to the HQ team.

-          Managing the logistics (and related procedures) of the different activities and events in Tirana, Albania (room rentals, providers recruitment) in connection with the Awareness and Communication Officer.

-          Collaborating with the HQ team on logistics of the different activities and events in the other countries of the project or in the partners’ countries (Slovenia & France).

-          Coordinating the follow-up of the grants together with the National Key Technical Experts and the HQ team.

-          Supporting the Regional Coordinator in coordinating the administrative and financial requests from the 6 countries of the project and reporting them to the HQ team.

Specifically, the Administrative, Financial and Logistics Officer will:

1.            Administrative and financial management

·                    Handle all administrative and financial procedures on a macro level, i.e. VAT exemption requests, tax systems, declarations, etc.

·                    Supervise office contracts (rent, framework agreements, etc.) in liaison with the procurement service and relevant departments at the headquarters.

·                    Remain informed about changes in national laws and policies.

·                    Manage the administrative and financial requests related to Albanian activities of the project (payments of local providers, local bank account monitoring etc.) in compliance with the Expertise France procurement and archiving policies.

·                    Support the Regional Coordinator to manage the administrative and financial requests related to the countries activities of the project (recruitment of short-term experts, procurement publication, payments) in compliance with the Expertise France procurement and archiving policies.

·                    Support the HQ team on monitoring the salary portage company’s contracts.

·                    Participate in procurement procedures (evaluation, negotiation, etc.) with the coordination and HQ team(s).

·                    Ensure availability of reliable contractual and financial information, through regular quality control and monitoring.

·                    Prepare and track financial follow-ups for the local expenses according to established formats within Expertise France.

·                    Be part of the internal financial follow-ups exercises with the Regional Coordinator and the HQ team (expense allocation, consumption, forecasts, etc.) and support the HQ team during audits or controls.

·                    Coordinate the follow-up of the grants in link with the National Key Technical Experts and the HQ team.

2.            Logistics management

·                    Organise logistics (and related procedures) of the different activities and events in Tirana, Albania (room rentals, providers recruitment) in connection with the Awareness and Communication Officer.

·                    Collaborate with the HQ team on logistics of the different activities and events in the other countries of the project or in the partners’ countries (Slovenia & France) as study tours for example.