Expertise France (EF) is looking for a Team Leader, based in Hanoi, Vietnam (expatriate position), who will play a vital role in leading and ensuring that the VETVET (Vietnam-EU TVET Programme) project implementation is in line with the strategic and operational orientations. This role is comprised of approximately 80% project piloting, governance, monitoring and evaluation, team management and stakeholders ‘coordination, facilitation and representation.

The remaining 20% of the Team Leader’s time will be dedicated to overseeing the smooth running of the shared EF office. Currently, EF is implementing approx. 5 projects and facilities in Vietnam with the support of 2 permanent local staff.

Role and responsibilities:

The Team Leader will be responsible for ensuring the successful implementation of the project in line with the technical, scheduling, financial, and legal requirements set out in the contract between Expertise France and the donors.

The following list of tasks and responsibilities is not exhaustive, and may evolve according to needs.

Project Management (80%):

Strategic leadership and Project oversight

·       Provide overall strategic direction and decision-making for EF’s intervention within the GIZ-EF consortium;

·       Ensure efficient, high-quality implementation of activities in line with project objectives, in close coordination with the project team;

·       Reorient activities when necessary, in consultation with the project team, GIZ, the Ministry of Education and Training (MoET), and the EU Delegation (EUD);

·       Anticipate and manage project risks;

·       Ensure compliance with EF procedures (procurement, logistics, finance, HR, admin);

·       Supervise the legal and contractual management of the project, with support from EF HQ (Project Officer and Legal Affairs Department);

·       Oversee Monitoring, Evaluation, Accountability, and Learning (MEAL) processes with the MEAL Officer, ensuring deliverable quality.

Financial planning and Budget management

·       Prepare annual budgets in compliance with donor rules, in collaboration with the project team and in coordination with GIZ for consolidation;

·       Monitor budget execution, anticipate deviations and propose adjustments;

·       Ensure that annual financial reports are accurate, submitted on time, and fully compliant with donors’ requirements;

·       Support EF HQ in financial audits and contribute to implementing audit recommendations at field level.

Stakeholders engagement and Representation

·       Ensure effective coordination with GIZ; define tools and mechanisms for smooth consortium implementation;

·       With the project team, maintain strong partnerships with the 5 supported TVET institutes, ensuring that appropriate tools and communication channels are in place;

·       Support the development and sustainability of partnerships with the private sector, CSOs, and public institutions, in close collaboration with the Technical Advisor and project team;

·       Participate in project governance bodies (e.g. quarterly Technical Coordination Group);

·       Represent EF’s intervention in external meetings, forums, and committees;

·       Maintain close coordination with AFD as part of the AFD Group;

·       Ensure fluid internal communication with EF HQ and contribute to EF’s internal project reviews (e.g., quarterly updates and challenge-sharing).

Reporting

·       Draft EF’s technical reports and provide timely input to GIZ for consolidated reporting;

·       Supervise EF’s financial reporting and ensure alignment with GIZ for consolidated financial submissions.

Team and Experts management

·       Participate in recruitment of the project team (Technical Advisor, Project Officer, MEAL Officer) in collaboration with EF HQ;

·       Manage the team (1 directly, 2 indirectly), ensuring motivation, well-being, and performance;

·       Provide coaching and capacity-building as necessary to support team growth and project delivery;

·       Identify short-term international and national experts in coordination with the Technical Advisor (areas include digital, gender, green energy, agriculture, PPPs, etc.);

·       Draft Terms of Reference, contribute to recruitment, supervise expert missions, and validate deliverables.

Additionally, the Team Leader will supervise the good functioning of the EF shared office.

Expertise France shared office management (20%):

·       Manage the support team (2 national permanent administrative staff as of today), ensuring motivation, well-being, and performance;

·       Ensure, in coordination with HQ, that the cost allocation key is properly and efficiently administered among the projects;

·       Coordinate the planning, steering and implementation of financial, logistics and administrative activities of the office;

·       Supervise cash flow / monthly accounting / yearly accounting closing exercises managed by the administrative and finance officer;

·       Validate payment orders with the bank for local expenses;

·       Be the signatory to all service contracts up to the delegated threshold;

·       Be the signatory to all cash supply and withdrawal requests;

·       Approve Mission Orders for all trips within the country.