Under the authority of the Project Manager and with operational relations with the agency’s Project Officers at EF headquarters, the Deputy Project Manager will assist the Project Manager with administrative and operational tasks, ensuring smooth day-to-day project functioning and providing essential support to both the technical and administrative teams. He/ she will identify short-term expertise required for specific activities together with the key experts and will ensure that reporting requirements from EF HQ are met. He/ she will also represent the project in the absence of the Project Manager. The following list of assignments is not exhaustive and other tasks may also be assigned to him/her by the project manager.

Representation and stakeholders’ engagement: 

·       Represent the project during the absence of the Project Manager to the EU Delegation, government authorities, project partners, and other key stakeholders;

·       Together with the Project Manager, ensure close collaboration with the various partners and project stakeholders; 

Strategic alignment: 

·       Support the Project Manager in promoting synergies and complementarity and avoiding duplication of efforts with other actions in place;

Project implementation and coordination: 

·       Control the administrative and financial monitoring of the project, have regular meetings with the administrative and financial officer;

·       Together with the key experts responsible for the different components, supervise the drafting of calls for proposals, procurement plans, guidelines, participate if necessary in carrying out contract negotiations, quality control of contracts and monitoring of contractual commitments, etc.;

·       Together with the key experts, ensure the quality control of activities and deliverables and ensure that they are in line with the defined indicators in the project’s log frame, ensure the integration of cross-cutting themes such as gender equality, youth and PWD inclusion, and climate resilience;

·       Provide guidance to technical experts;

·       In close collaboration with the project’s MEAL Officer, monitoring of the project and activity performance indicators and overseeing of the development and implementation of the monitoring and evaluation system; 

Reporting and accountability: 

·       Together with the Project Manager, ensure timely and high-quality reporting to the EU Delegation and other stakeholders, including technical and financial reports;

·       Supervise and contribute to the updating of management tools for the project and EF’s internal reporting (monthly portfolio revue, multi-annual project planning, bi-annual project revue, financial closure of the project, etc.);

·       Support to the Project Manager to guarantee compliance with contractual obligations (particularly in terms of planning, monitoring and reporting) and Expertise France's operational standards, esp. in terms of procurement, financial execution and financial monitoring;

·       Support to preparing Steering Committees and technical committees;

·       Together with the administrative and financial officer, monitor the annual financial audits of the project.